Hawaii Landlord Notices Pack

HAWAII LANDLORD NOTICES PACK

Comprehensive Notice Templates Under the Hawaii Residential Landlord-Tenant Code
Updated for 2024 Legislative Changes (Act 202)

IMPORTANT: 2024 LEGISLATIVE UPDATE (ACT 202)

Hawaii enacted Act 202 on July 5, 2024, which provides tenants with the option of mediation to avoid eviction. Key points:

• Mediation is not automatically required
• Becomes mandatory only if the tenant requests mediation within 15 days after receiving the landlord's notice
• Special provisions existed for Maui Island (eviction moratorium ended February 4, 2025)

NOTICE 1: FIVE-DAY NOTICE TO PAY RENT OR QUIT

HAWAII STATUTORY NOTICE PURSUANT TO HRS § 521-68

Date of Notice: [__/__/____]

LANDLORD INFORMATION:
Name: [________________________________]
Address: [________________________________]
City: [________________________________] State: HI ZIP: [____]
Phone: [________________________________]
Email: [________________________________]

TENANT INFORMATION:
Name(s): [________________________________]
Rental Property Address: [________________________________]
City: [________________________________] State: HI ZIP: [____]
Unit/Apt. No.: [____]

FIVE-DAY NOTICE TO PAY RENT OR VACATE

TO THE ABOVE-NAMED TENANT(S):

YOU ARE HEREBY NOTIFIED that you are in default of your rental agreement for the above-described premises due to nonpayment of rent.

RENT OWED:

DEMAND FOR PAYMENT:

Pursuant to Hawaii Revised Statutes § 521-68, you are hereby given FIVE (5) BUSINESS DAYS from service of this notice to pay the full amount owed or vacate the premises.

DEADLINE TO PAY OR VACATE: [__/__/____]

(Note: Business days exclude Saturdays, Sundays, and legal holidays)

PAYMENT INSTRUCTIONS:

Payment shall be made by: ☐ Cash ☐ Certified Check ☐ Money Order ☐ Other: [________________]

Payment shall be delivered to: [________________________________]

During the hours of: [________________________________]

FAILURE TO COMPLY:

If you fail to pay the full amount due or vacate the premises within five (5) business days after service of this notice, the landlord may terminate the rental agreement and commence eviction proceedings to recover possession of the premises.

MEDIATION OPTION (ACT 202):

Under Hawaii Act 202 (2024), you may have the right to request mediation. If you request mediation and schedule it within 15 days of receiving this notice, mediation becomes a required step before eviction proceedings can continue. Contact the Mediation Center of the Pacific or the Hawaii State Judiciary for more information.

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]
Title: [________________________________]

NOTICE 2: TEN-DAY NOTICE TO CURE OR QUIT (LEASE VIOLATION)

HAWAII STATUTORY NOTICE PURSUANT TO HRS § 521-72

Date of Notice: [__/__/____]

TO: [________________________________] (Tenant Name(s))
PROPERTY ADDRESS: [________________________________], Hawaii [____]

TEN-DAY NOTICE TO CURE NONCOMPLIANCE

You are hereby notified that you are in noncompliance with your rental agreement and/or the Hawaii Residential Landlord-Tenant Code. The specific acts and/or omissions constituting the breach are as follows:

DESCRIPTION OF VIOLATION(S):

☐ Unauthorized occupant(s): [________________________________]
☐ Unauthorized pet(s): [________________________________]
☐ Excessive noise/disturbance on: [________________________________]
☐ Damage to property: [________________________________]
☐ Failure to maintain premises: [________________________________]
☐ Violation of health/safety codes: [________________________________]
☐ Violation of rules and regulations: [________________________________]
☐ Other lease violation: [________________________________]

DETAILED DESCRIPTION:
[________________________________]
[________________________________]
[________________________________]

LEASE PROVISION(S) VIOLATED:
Section/Paragraph: [________________________________]

DEMAND TO CURE:

Pursuant to Hawaii Revised Statutes § 521-72, you are hereby given TEN (10) DAYS from service of this notice to cure/remedy the above-described noncompliance.

DEADLINE TO CURE: [__/__/____]

REQUIRED ACTION TO CURE:
[________________________________]
[________________________________]

FAILURE TO COMPLY:

If the noncompliance is not remedied within ten (10) days after service of this notice, the rental agreement shall terminate, and the landlord may commence legal proceedings to recover possession.

NOTICE REGARDING REPEATED VIOLATIONS:

If the same noncompliance recurs within six (6) months after the initial notice, the landlord may terminate the rental agreement upon at least ten (10) days' written notice specifying the noncompliance and date of termination, without opportunity to cure.

☐ This is a first notice for this type of breach.
☐ This is a subsequent notice within six months. Previous notice dated [__/__/____].

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]

NOTICE 3: TWENTY-FOUR HOUR NOTICE (IMMEDIATE VIOLATIONS)

HAWAII STATUTORY NOTICE PURSUANT TO HRS § 521-69

Date of Notice: [__/__/____]

TO: [________________________________] (Tenant Name(s))
PROPERTY ADDRESS: [________________________________], Hawaii [____]

TWENTY-FOUR HOUR NOTICE OF TERMINATION

You are hereby notified that your rental agreement is TERMINATED effective TWENTY-FOUR (24) HOURS from delivery of this notice due to conduct that:

☐ Causes or threatens to cause irremediable harm to any person or property
☐ Involves illegal drug activity on the premises

GROUNDS FOR IMMEDIATE TERMINATION:

☐ Illegal drug activity (HRS § 521-69(a))
☐ Conduct causing or threatening irremediable harm to person(s)
☐ Conduct causing or threatening irremediable harm to property
☐ Other: [________________________________]

DESCRIPTION OF CONDUCT:

Date of Incident: [__/__/____]
Time of Incident: [____:____] ☐ AM ☐ PM

[________________________________]
[________________________________]
[________________________________]

TERMINATION DATE/TIME: [__/__/____] at [____:____] ☐ AM ☐ PM

DEMAND:

Pursuant to Hawaii Revised Statutes § 521-69, you must vacate the premises within twenty-four (24) hours from delivery of this notice. You are not entitled to an opportunity to cure this violation.

FAILURE TO COMPLY:

If you fail to vacate within twenty-four (24) hours, the landlord will immediately file an action for summary possession.

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]

NOTICE 4: FORTY-FIVE DAY NOTICE OF LEASE TERMINATION

HAWAII NOTICE OF TERMINATION PURSUANT TO HRS § 521-71

Date of Notice: [__/__/____]

TO: [________________________________] (Tenant Name(s))
PROPERTY ADDRESS: [________________________________], Hawaii [____]

FORTY-FIVE DAY NOTICE OF TERMINATION OF TENANCY

☐ LANDLORD-INITIATED TERMINATION
☐ TENANT-INITIATED TERMINATION

Dear [________________________________]:

This letter serves as formal notice to terminate the tenancy at the above-referenced property.

TYPE OF TENANCY:

☐ Month-to-Month Tenancy - Forty-five (45) days' written notice required per HRS § 521-71
☐ Fixed-Term Lease - Lease expires on [__/__/____]

TERMINATION DATE: [__/__/____]

(Note: Termination date must be at least 45 days from the date of this notice for month-to-month tenancies)

REASON FOR TERMINATION (if applicable):
☐ End of lease term
☐ Non-renewal of periodic tenancy
☐ Sale of property
☐ Landlord or family member moving in
☐ Major renovation/rehabilitation
☐ Condominium conversion
☐ Other: [________________________________]

MOVE-OUT REQUIREMENTS:

1. Remove all personal belongings by the termination date
2. Return all keys, garage door openers, and access devices to: [________________________________]
3. Leave the premises in clean condition, ordinary wear and tear excepted
4. Remove all trash and debris
5. Disconnect utilities in your name as of [__/__/____]
6. Provide forwarding address for security deposit return

SECURITY DEPOSIT:

Pursuant to HRS § 521-44, your security deposit (less any lawful deductions) and an itemized statement will be mailed to your forwarding address within fourteen (14) days after termination of the tenancy.

FORWARDING ADDRESS FOR SECURITY DEPOSIT:

Please provide your forwarding address in writing:

Forwarding Address: [________________________________]
City: [________________________________] State: [____] ZIP: [____]

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]

NOTICE 5: NOTICE OF ENTRY (INSPECTION/REPAIRS)

HAWAII NOTICE OF ENTRY PURSUANT TO HRS § 521-53

Date of Notice: [__/__/____]

TO: [________________________________] (Tenant Name(s))
PROPERTY ADDRESS: [________________________________], Hawaii [____]

NOTICE OF LANDLORD'S INTENT TO ENTER PREMISES

Pursuant to Hawaii Revised Statutes § 521-53, you are hereby notified that the landlord or landlord's authorized agent intends to enter your rental unit.

DATE OF ENTRY: [__/__/____]

TIME OF ENTRY: Between [____:____] ☐ AM ☐ PM and [____:____] ☐ AM ☐ PM

PURPOSE OF ENTRY:

☐ Routine inspection
☐ Make repairs: [________________________________]
☐ Make improvements or alterations
☐ Supply agreed services
☐ Exhibit unit to prospective tenants
☐ Exhibit unit to prospective purchasers
☐ Exhibit unit to contractors/workmen
☐ Exhibit unit to mortgagees
☐ Pest control treatment (termite inspection, etc.)
☐ Other: [________________________________]

PERSON(S) WHO WILL ENTER:

Name: [________________________________]
Company (if applicable): [________________________________]
Phone: [________________________________]

LEGAL REQUIREMENTS:

Under Hawaii law (HRS § 521-53):

• The landlord must give at least TWO (2) DAYS' NOTICE (48 hours) of intent to enter
• Entry must be at reasonable hours
• The tenant shall not unreasonably withhold consent
• The landlord may enter without notice only in case of emergency

TENANT'S PRESENCE:

☐ Your presence is requested
☐ Your presence is not required

CONTACT INFORMATION:

If you have questions or need to reschedule, please contact:

Name: [________________________________]
Phone: [________________________________]
Email: [________________________________]

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]

NOTICE 6: FORTY-FIVE DAY NOTICE OF RENT INCREASE

HAWAII NOTICE OF RENT INCREASE PURSUANT TO HRS § 521-21

Date of Notice: [__/__/____]

TO: [________________________________] (Tenant Name(s))
PROPERTY ADDRESS: [________________________________], Hawaii [____]

FORTY-FIVE DAY NOTICE OF RENT INCREASE

Dear [________________________________]:

Pursuant to Hawaii Revised Statutes § 521-21(d), this letter serves as official notice that your monthly rent will be increased as detailed below. Hawaii law requires at least forty-five (45) days' written notice for any rent increase for month-to-month tenancies.

CURRENT RENT INFORMATION:

NEW RENT INFORMATION:

NOTICE REQUIREMENTS:

☐ Month-to-Month Tenancy: This notice is being provided at least forty-five (45) days before the effective date of the rent increase, as required by HRS § 521-21(d).

☐ Shorter Term Tenancy: This notice is being provided at least fifteen (15) days before the effective date of the rent increase, as required by HRS § 521-21(e).

ACCEPTANCE:

If you wish to continue your tenancy at the new rental rate, no action is required. Your continued occupancy after the effective date will constitute acceptance of the new rent amount.

DECLINING THE INCREASE:

If you do not wish to pay the increased rent, you must provide written notice of your intent to terminate your tenancy at least 28 days before the termination date (for month-to-month tenancies per HRS § 521-71).

PAYMENT INSTRUCTIONS:

Beginning [__/__/____], rent payments of $[________________________________] shall be due on the [____] day of each month.

Payment shall be made to: [________________________________]
Payment address: [________________________________]
Accepted payment methods: [________________________________]

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]

NOTICE 7: SECURITY DEPOSIT ITEMIZATION LETTER

HAWAII SECURITY DEPOSIT DISPOSITION STATEMENT
PURSUANT TO HRS § 521-44

Date: [__/__/____]

TENANT INFORMATION:
Name(s): [________________________________]
Former Rental Address: [________________________________], Hawaii [____]
Forwarding Address: [________________________________]
City: [________________________________] State: [____] ZIP: [____]

LANDLORD INFORMATION:
Name: [________________________________]
Address: [________________________________]
City: [________________________________] State: HI ZIP: [____]

TENANCY INFORMATION:
Lease Start Date: [__/__/____]
Lease End Date: [__/__/____]
Date Possession Returned: [__/__/____]
Keys Returned: ☐ Yes ☐ No

SECURITY DEPOSIT ACCOUNTING:

ITEMIZED DEDUCTIONS:

DEPOSIT DISPOSITION:

☐ Check enclosed in the amount of $[________________________________]
☐ Full deposit applied to amounts owed; no refund due
☐ Deposit insufficient; tenant owes additional $[________________________________]

HAWAII LAW NOTICE:

Pursuant to Hawaii Revised Statutes § 521-44:

• Maximum Security Deposit: One (1) month's rent
• Return Deadline: Fourteen (14) days after termination of tenancy and delivery of possession
• Itemization Required: Yes, written itemized statement of deductions required
• If landlord fails to comply, tenant may recover the deposit plus costs and reasonable attorney's fees

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]

NOTICE 8: MOVE-OUT INSPECTION NOTICE

HAWAII MOVE-OUT INSPECTION NOTICE

Date of Notice: [__/__/____]

TO: [________________________________] (Tenant Name(s))
PROPERTY ADDRESS: [________________________________], Hawaii [____]

NOTICE OF MOVE-OUT INSPECTION

Dear [________________________________]:

As your tenancy is scheduled to end on [__/__/____], we are writing to inform you of the move-out inspection process.

INSPECTION DETAILS:

Proposed Inspection Date: [__/__/____]
Proposed Inspection Time: [____:____] ☐ AM ☐ PM

YOUR RIGHT TO BE PRESENT:

Pursuant to HRS § 521-44, you have the right to be present during the move-out inspection. Prior to the beginning of your tenancy, an inventory of the premises was completed. The move-out condition will be compared to that inventory.

☐ I wish to be present at the inspection
☐ I do not wish to be present at the inspection

SCHEDULING:

If the proposed date/time does not work for you, please contact us to reschedule:

Contact Name: [________________________________]
Phone: [________________________________]
Email: [________________________________]

PLEASE RESPOND BY: [__/__/____]

MOVE-OUT CHECKLIST:

Kitchen:
☐ Clean stove, oven, and range hood
☐ Clean refrigerator inside and out
☐ Clean dishwasher
☐ Clean countertops and cabinets (inside and out)
☐ Clean sink and disposal
☐ Clean floors

Bathrooms:
☐ Clean toilet, tub, shower, and sink
☐ Clean mirrors and fixtures
☐ Clean floors
☐ Remove mold/mildew

General (All Rooms):
☐ Patch small nail holes (per lease terms)
☐ Clean all light fixtures and ceiling fans
☐ Clean windows and window sills (including jalousies)
☐ Clean blinds/window coverings
☐ Vacuum carpets/clean floors
☐ Remove all personal belongings
☐ Remove all trash and debris

Exterior/Lanai (if applicable):
☐ Clean lanai/balcony
☐ Remove all personal items
☐ Maintain yard (if tenant responsibility)

ITEMS TO RETURN:

☐ All keys (quantity: [____])
☐ Garage door opener(s) (quantity: [____])
☐ Mailbox key
☐ Pool/amenity access cards
☐ Parking permits
☐ Gate remote
☐ Other: [________________________________]

Return items to: [________________________________]

FORWARDING ADDRESS:

Please provide your forwarding address for security deposit return (must be returned within 14 days):

New Address: [________________________________]
City: [________________________________] State: [____] ZIP: [____]
Phone: [________________________________]
Email: [________________________________]

LANDLORD/AGENT SIGNATURE:

________________________________________ Date: [__/__/____]
Printed Name: [________________________________]

CERTIFICATE OF SERVICE

CERTIFICATE OF SERVICE FOR LANDLORD NOTICES
STATE OF HAWAII

I, [________________________________], being duly sworn, hereby certify that on [__/__/____], I served the following notice:

TYPE OF NOTICE SERVED:

☐ Five-Day Notice to Pay Rent or Quit
☐ Ten-Day Notice to Cure or Quit (Lease Violation)
☐ Twenty-Four Hour Notice (Immediate Violations)
☐ Forty-Five Day Notice of Lease Termination
☐ Notice of Entry
☐ Forty-Five Day Notice of Rent Increase
☐ Security Deposit Itemization Letter
☐ Move-Out Inspection Notice
☐ Other: [________________________________]

SERVED UPON:

Tenant Name(s): [________________________________]
Property Address: [________________________________], Hawaii [____]

METHOD OF SERVICE:

☐ Personal Service: Delivered directly to tenant at [____:____] ☐ AM ☐ PM
Location: [________________________________]

☐ Delivery to Adult Resident: Delivered to [________________________________],
a person of suitable age and discretion residing at the premises

☐ Posting: Posted in a conspicuous place on the premises
Posted on [__/__/____] at [____:____] ☐ AM ☐ PM
Location posted: [________________________________]

☐ Certified Mail: Mailed via certified mail, return receipt requested
Tracking Number: [________________________________]
Date Mailed: [__/__/____]

☐ First-Class Mail: Mailed via first-class mail
Date Mailed: [__/__/____]

DECLARATION:

I declare under penalty of perjury under the laws of the State of Hawaii that the foregoing is true and correct.

Executed on [__/__/____] at [________________________________], Hawaii.

________________________________________
Signature of Person Who Served Notice

Printed Name: [________________________________]
Address: [________________________________]
Phone: [________________________________]

HAWAII LANDLORD-TENANT LAW QUICK REFERENCE

Key Notice Periods:

Security Deposit Rules:

• Maximum Amount: One (1) month's rent
• Return Deadline: 14 days after termination
• Move-In Inventory: Required - landlord must inventory premises before tenancy
• Itemization Required: Yes
• Penalty for Noncompliance: Tenant may recover deposit plus costs and attorney's fees

Required Landlord Disclosures:

• Name and address of landlord and agent (HRS § 521-43)
• Name and address of person authorized to manage premises
• Name and address of person authorized to receive notices
• Move-in inventory of premises

2024 Update (Act 202):

• Tenants have option to request mediation before eviction
• If requested within 15 days of receiving notice, mediation becomes mandatory step
• Contact Mediation Center of the Pacific for assistance

This notice pack is provided for informational purposes only and does not constitute legal advice. Hawaii landlord-tenant laws were updated in 2024 with Act 202. Consult with a Hawaii-licensed attorney for specific legal matters.