District of Columbia Landlord Notices Pack

DISTRICT OF COLUMBIA LANDLORD NOTICES PACK

IMPORTANT D.C. LANDLORD-TENANT LAW OVERVIEW

The District of Columbia provides some of the strongest tenant protections in the United States under the Rental Housing Act of 1985. Key provisions include:

Rent Control: Most residential rental units in D.C. are subject to rent control, limiting annual rent increases to the Consumer Price Index (CPI) adjustment published by the Rental Accommodations Division.

Just Cause Eviction: Landlords may only terminate tenancies for specific enumerated reasons under D.C. Code § 42-3505.01.

Security Deposit Limits: Maximum of one month's rent; must be returned within 45 days.

Notice Requirements: Generally 30 days minimum for most notices; 60 days for rent increases.

Exemptions: Certain units may be exempt from rent control, including owner-occupied buildings with 4 or fewer units, units built after 1975, and federally/locally subsidized housing.

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NOTICE 1: PAY RENT OR QUIT NOTICE

DISTRICT OF COLUMBIA THIRTY (30) DAY NOTICE TO PAY RENT OR QUIT

NOTICE DATE: [__/__/____]

LANDLORD/PROPERTY MANAGER INFORMATION:

Field	Information
Landlord Name	[________________________________]
Landlord Address	[________________________________]
City, State, ZIP	Washington, D.C. [__________]
Telephone	[________________________________]
Email	[________________________________]

TENANT INFORMATION:

Field	Information
Tenant Name(s)	[________________________________]
	[________________________________]
Rental Unit Address	[________________________________]
Unit/Apartment No.	[________________________________]
City, State, ZIP	Washington, D.C. [__________]

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NOTICE TO TENANT

YOU ARE HEREBY NOTIFIED that you are in default of your rental agreement for failure to pay rent when due. Pursuant to D.C. Code § 42-3505.01, you must either pay the full amount of rent owed or vacate the premises within THIRTY (30) DAYS from the date of service of this notice.

RENT ARREARS CALCULATION

Description	Amount
Monthly Rent Amount	$[________________]
Rent Due for Month of [____________]	$[________________]
Rent Due for Month of [____________]	$[________________]
Rent Due for Month of [____________]	$[________________]
Late Fees (if permitted by lease)	$[________________]
TOTAL AMOUNT DUE	$[________________]

PAYMENT DEADLINE

All amounts due must be paid in full on or before: [__/__/____]

ACCEPTED PAYMENT METHODS

☐ Personal Check
☐ Certified Check/Cashier's Check
☐ Money Order
☐ Cash (receipt will be provided)
☐ Electronic Transfer/ACH
☐ Online Payment Portal: [________________________________]

PAYMENT DELIVERY LOCATION

Payments must be delivered to:

[________________________________]
[________________________________]
Washington, D.C. [__________]

Office Hours: [________________________________]

D.C. TENANT RIGHTS NOTICE

IMPORTANT: Under D.C. law, you have the following rights:

1. Right to Cure: You may avoid eviction proceedings by paying the full amount owed within 30 days.

2. Rent Control Protections: If your unit is subject to rent control, the landlord may only charge the lawful rent amount registered with the Rental Accommodations Division.

3. Retaliation Prohibition: It is illegal for a landlord to evict you in retaliation for exercising your legal rights, including filing complaints or organizing tenants.

4. Court Process Required: The landlord cannot evict you without first obtaining a court order.

5. Emergency Rental Assistance: You may be eligible for rental assistance through the D.C. Emergency Rental Assistance Program (ERAP) or other programs.

EMERGENCY RENTAL ASSISTANCE RESOURCES

• D.C. Department of Human Services: (202) 671-4200
• Office of the Tenant Advocate: (202) 719-6560
• Bread for the City Legal Clinic: (202) 265-2400

CONSEQUENCES OF NON-COMPLIANCE

If you fail to pay the rent owed or vacate the premises within 30 days, the landlord may file a complaint for possession in the Superior Court of the District of Columbia, Landlord and Tenant Branch. If a judgment is entered against you, you may be liable for:

☐ All unpaid rent
☐ Court costs and filing fees
☐ Reasonable attorney's fees (if permitted by lease)
☐ Interest on unpaid amounts

LANDLORD CERTIFICATION

I, the undersigned, certify that:

☐ I am the owner of the above-referenced property, or
☐ I am the authorized agent of the owner

☐ The rental unit is registered with the Rental Accommodations Division (Registration No.: [________________])
☐ The rental unit is exempt from registration (reason: [________________________________])

☐ This notice complies with all applicable D.C. landlord-tenant laws
☐ The tenant has been properly notified of their rights under D.C. law

Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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CERTIFICATE OF SERVICE

I certify that on [__/__/____], I served this Notice to Pay Rent or Quit upon the above-named tenant(s) by the following method:

☐ Personal delivery to tenant
☐ Personal delivery to a person of suitable age and discretion at the premises
☐ Posting on the premises and mailing by first-class mail
☐ Certified mail, return receipt requested (Tracking No.: [________________])

Server Name: [________________________________]

Server Signature: _______________________________

Date: [__/__/____]

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NOTICE 2: CURE OR QUIT NOTICE (LEASE VIOLATION)

DISTRICT OF COLUMBIA THIRTY (30) DAY NOTICE TO CURE OR QUIT

NOTICE DATE: [__/__/____]

LANDLORD/PROPERTY MANAGER INFORMATION:

Field	Information
Landlord Name	[________________________________]
Landlord Address	[________________________________]
City, State, ZIP	Washington, D.C. [__________]
Telephone	[________________________________]
Email	[________________________________]

TENANT INFORMATION:

Field	Information
Tenant Name(s)	[________________________________]
	[________________________________]
Rental Unit Address	[________________________________]
Unit/Apartment No.	[________________________________]
City, State, ZIP	Washington, D.C. [__________]

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NOTICE OF LEASE VIOLATION

YOU ARE HEREBY NOTIFIED that you are in violation of your rental agreement dated [__/__/____]. Pursuant to D.C. Code § 42-3505.01, you must cure the violation(s) described below or vacate the premises within THIRTY (30) DAYS from the date of service of this notice.

DESCRIPTION OF VIOLATION(S)

Lease Provision(s) Violated:

[________________________________]
[________________________________]
[________________________________]

Specific Description of Violation:

[________________________________]
[________________________________]
[________________________________]
[________________________________]
[________________________________]
[________________________________]

Date(s) Violation Occurred or Was Discovered:

[________________________________]
[________________________________]

TYPE OF VIOLATION

☐ Unauthorized occupant(s) residing in the unit
☐ Unauthorized pet(s) on premises
☐ Excessive noise or disturbance
☐ Damage to property beyond normal wear and tear
☐ Illegal activity on premises
☐ Failure to maintain unit in safe and sanitary condition
☐ Unauthorized alterations to the unit
☐ Violation of building rules and regulations
☐ Unauthorized subletting or assignment
☐ Interference with other tenants' quiet enjoyment
☐ Other: [________________________________]

REQUIRED CORRECTIVE ACTION

To cure this violation, you must take the following action(s) by [__/__/____]:

☐ Remove unauthorized occupant(s): [________________________________]
☐ Remove unauthorized pet(s)
☐ Cease the following activity: [________________________________]
☐ Repair the following damage: [________________________________]
☐ Remove the following unauthorized alteration: [________________________________]
☐ Comply with the following building rule: [________________________________]
☐ Other required action: [________________________________]

EVIDENCE OF VIOLATION

The landlord has documented this violation through:

☐ Written complaint(s) from other tenant(s)
☐ Photographs taken on [__/__/____]
☐ Video recording made on [__/__/____]
☐ Police report dated [__/__/____] (Report No.: [________________])
☐ Property inspection conducted on [__/__/____]
☐ Personal observation by landlord/agent on [__/__/____]
☐ Other documentation: [________________________________]

PREVIOUS NOTICES

☐ This is the first notice regarding this violation
☐ Previous notice(s) were served on the following date(s):

• [__/__/____]
• [__/__/____]
• [__/__/____]

D.C. TENANT PROTECTIONS

Under D.C. law, you have the right to:

1. Cure the Violation: You have 30 days to correct the violation and remain in the unit.

2. Contest the Notice: If you believe this notice is improper or retaliatory, you may contest it in court.

3. Legal Representation: You have the right to consult with an attorney before responding to this notice.

4. Fair Housing Protections: Landlords cannot discriminate based on race, color, religion, national origin, sex, familial status, disability, or other protected classes.

CONSEQUENCES OF NON-COMPLIANCE

If you fail to cure the violation or vacate the premises within 30 days, the landlord may:

1. File a complaint for possession in the Superior Court of the District of Columbia
2. Seek monetary damages for any harm caused by the violation
3. Pursue other legal remedies available under D.C. law

LANDLORD CERTIFICATION

I, the undersigned, certify that:

☐ The violation(s) described above are accurate to the best of my knowledge
☐ This notice complies with all applicable D.C. landlord-tenant laws
☐ This notice is not being served in retaliation for any lawful tenant activity

Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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CERTIFICATE OF SERVICE

I certify that on [__/__/____], I served this Notice to Cure or Quit upon the above-named tenant(s) by the following method:

☐ Personal delivery to tenant
☐ Personal delivery to a person of suitable age and discretion at the premises
☐ Posting on the premises and mailing by first-class mail
☐ Certified mail, return receipt requested (Tracking No.: [________________])

Server Name: [________________________________]

Server Signature: _______________________________

Date: [__/__/____]

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NOTICE 3: LEASE VIOLATION WARNING NOTICE

DISTRICT OF COLUMBIA NOTICE OF LEASE VIOLATION

NOTICE DATE: [__/__/____]

TO: [________________________________]
[________________________________]
Washington, D.C. [__________]

FROM: [________________________________] (Landlord/Property Manager)

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OFFICIAL NOTICE OF LEASE VIOLATION

This notice serves as a formal warning that you are in violation of your lease agreement. While this notice does not require you to vacate, failure to correct the violation may result in further legal action.

LEASE AGREEMENT INFORMATION

Field	Information
Lease Commencement Date	[__/__/____]
Lease Expiration Date	[__/__/____]
Lease Type	☐ Fixed-term ☐ Month-to-month

VIOLATION DETAILS

Section of Lease Violated: [________________________________]

Description of Violation:

[________________________________]
[________________________________]
[________________________________]
[________________________________]

Date(s) of Violation: [________________________________]

Location of Violation (if applicable): [________________________________]

CATEGORY OF VIOLATION

☐ Minor Violation - Corrective action requested within 14 days
☐ Moderate Violation - Corrective action required within 30 days
☐ Serious Violation - Immediate corrective action required

REQUESTED CORRECTIVE ACTION

[________________________________]
[________________________________]
[________________________________]

Deadline for Correction: [__/__/____]

DOCUMENTATION ATTACHED

☐ Photographs of violation
☐ Written complaints from neighbors/other tenants
☐ Inspection report
☐ Police report
☐ Other: [________________________________]

CONSEQUENCES OF CONTINUED VIOLATION

If this violation is not corrected by the deadline:

☐ A formal Notice to Cure or Quit may be issued
☐ The landlord may pursue eviction proceedings
☐ The tenant may be held responsible for damages or costs incurred
☐ The violation will be documented in tenant's rental history

TENANT RESPONSE

Tenant may respond to this notice by:

☐ Curing the violation by the deadline
☐ Contacting the landlord to discuss the violation
☐ Providing a written explanation or dispute

Contact for Response:
Name: [________________________________]
Phone: [________________________________]
Email: [________________________________]

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Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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NOTICE 4: NOTICE OF TERMINATION OF TENANCY

DISTRICT OF COLUMBIA NOTICE TO TERMINATE TENANCY

NOTICE DATE: [__/__/____]

LANDLORD INFORMATION:

Field	Information
Landlord Name	[________________________________]
Landlord Address	[________________________________]
City, State, ZIP	Washington, D.C. [__________]
Telephone	[________________________________]
Email	[________________________________]
RAD Registration No.	[________________________________]

TENANT INFORMATION:

Field	Information
Tenant Name(s)	[________________________________]
	[________________________________]
Rental Unit Address	[________________________________]
Unit/Apartment No.	[________________________________]
City, State, ZIP	Washington, D.C. [__________]

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NOTICE OF TERMINATION

YOU ARE HEREBY NOTIFIED that the landlord is terminating your tenancy at the above-referenced premises. Under D.C. law, the landlord may only terminate a tenancy for specific "just cause" reasons enumerated in D.C. Code § 42-3505.01.

TERMINATION DATE

Your tenancy will terminate on: [__/__/____]

This provides you with at least: [____] days notice

REASON FOR TERMINATION (SELECT ONE)

Under D.C. Code § 42-3505.01, the landlord is terminating this tenancy for the following just cause reason:

☐ (a) Nonpayment of Rent - Tenant has failed to pay rent when due and 30 days' notice has been provided

☐ (b) Violation of Lease Obligation - Tenant has violated an obligation of tenancy and failed to cure within 30 days

☐ (c) Illegal Activity - Tenant, guest, or invitee has performed an illegal act on the premises

☐ (d) Personal Use by Owner - Owner seeks to recover possession for personal use and occupancy as a principal residence (90 days' notice required)

☐ (e) Sale of Unit - Contracted to sell the unit to a purchaser who will occupy it as principal residence (90 days' notice required)

☐ (f) Renovation/Rehabilitation - Unit will be substantially rehabilitated requiring vacancy (120 days' notice required)

☐ (g) Demolition - Building will be demolished (180 days' notice required)

☐ (h) Discontinuance of Housing Use - Owner discontinuing use of premises for rental housing (180 days' notice required)

☐ (i) Unsafe/Unsanitary Conditions - Government has determined unit is unsafe requiring vacancy

DETAILED EXPLANATION OF REASON

[________________________________]
[________________________________]
[________________________________]
[________________________________]
[________________________________]

NOTICE PERIOD REQUIREMENTS

Reason for Termination	Minimum Notice Required
Nonpayment of Rent	30 days
Lease Violation	30 days
Illegal Activity	30 days
Personal Use by Owner	90 days
Sale to Owner-Occupant	90 days
Substantial Rehabilitation	120 days
Demolition	180 days
Discontinuance of Housing	180 days

SPECIAL REQUIREMENTS FOR CERTAIN TERMINATIONS

For Personal Use/Sale (Subsections d & e):

☐ The landlord/purchaser certifies intention to occupy the unit as principal residence
☐ The landlord/purchaser will occupy within 90 days of tenant's departure
☐ The landlord/purchaser will maintain occupancy for at least 12 consecutive months

For Rehabilitation/Demolition (Subsections f, g, & h):

☐ All required government permits have been obtained
☐ Tenant is entitled to relocation assistance under D.C. law
☐ Tenant has right of first refusal to return after rehabilitation (if applicable)

RELOCATION ASSISTANCE

Under D.C. Code § 42-3507.05, tenants may be entitled to relocation assistance for certain no-fault evictions:

☐ Tenant is entitled to relocation assistance in the amount of $[________________]
☐ Tenant is not entitled to relocation assistance (reason: [________________________________])

ELDERLY/DISABLED TENANT PROTECTIONS

☐ Tenant has self-identified as elderly (62 years or older) or disabled
☐ Additional protections under D.C. Code § 42-3505.01 may apply
☐ Extended relocation time may be available upon request

TENANT'S RIGHTS

1. Right to Contest: You may contest this termination in the Superior Court of the District of Columbia.

2. Right to Counsel: You may be entitled to free legal representation through the D.C. Right to Counsel program.

3. Relocation Assistance: You may be entitled to relocation payments for certain no-fault terminations.

4. Right of Return: For rehabilitations, you may have the right to return at the prior rent.

5. Housing Assistance: You may be eligible for emergency housing assistance programs.

LEGAL RESOURCES

• Office of the Tenant Advocate: (202) 719-6560
• D.C. Bar Lawyer Referral Service: (202) 296-7845
• Legal Aid Society of D.C.: (202) 628-1161

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Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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CERTIFICATE OF SERVICE

I certify that on [__/__/____], I served this Notice of Termination upon the above-named tenant(s) by the following method:

☐ Personal delivery to tenant
☐ Personal delivery to a person of suitable age and discretion at the premises
☐ Posting on the premises and mailing by first-class mail
☐ Certified mail, return receipt requested (Tracking No.: [________________])

Server Name: [________________________________]

Server Signature: _______________________________

Date: [__/__/____]

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NOTICE 5: NOTICE OF INTENT TO ENTER PREMISES

DISTRICT OF COLUMBIA NOTICE OF ENTRY

NOTICE DATE: [__/__/____]

TO: [________________________________]
[________________________________]
Washington, D.C. [__________]

FROM: [________________________________] (Landlord/Property Manager)
[________________________________]
[________________________________]

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NOTICE OF INTENT TO ENTER

Pursuant to D.C. law and your lease agreement, this notice serves to inform you that the landlord or landlord's agent intends to enter your rental unit.

ENTRY DETAILS

Field	Information
Date of Entry	[__/__/____]
Time of Entry	[____:____] ☐ AM ☐ PM
Estimated Duration	[________________________________]
Alternative Date (if needed)	[__/__/____]
Alternative Time	[____:____] ☐ AM ☐ PM

PERSONS WHO WILL ENTER

☐ Landlord: [________________________________]
☐ Property Manager: [________________________________]
☐ Maintenance Personnel: [________________________________]
☐ Contractor: [________________________________]
☐ Inspector: [________________________________]
☐ Appraiser: [________________________________]
☐ Prospective Tenant/Buyer: [________________________________]
☐ Other: [________________________________]

PURPOSE OF ENTRY

☐ Routine Inspection - Periodic inspection of unit condition
☐ Maintenance/Repairs - To perform the following work:
[________________________________]
[________________________________]

☐ Emergency Repairs - Urgent repairs needed to prevent damage
☐ Pest Control Treatment - Scheduled pest control service
☐ HVAC Service - Heating/cooling system maintenance
☐ Smoke/CO Detector Check - Safety device inspection/battery replacement
☐ Fire Safety Inspection - Required fire safety inspection
☐ Code Compliance Inspection - Government-required inspection
☐ Showing to Prospective Tenants - Unit showing (lease ending)
☐ Showing to Prospective Buyers - Property is for sale
☐ Appraisal - Property valuation
☐ Other: [________________________________]

DETAILED DESCRIPTION OF WORK (IF APPLICABLE)

[________________________________]
[________________________________]
[________________________________]
[________________________________]

AREAS TO BE ACCESSED

☐ Entire unit
☐ Kitchen
☐ Bathroom(s)
☐ Bedroom(s)
☐ Living area
☐ Utility closet
☐ Storage area
☐ Balcony/Patio
☐ Specific area: [________________________________]

TENANT PREPARATION REQUESTED

☐ No special preparation needed
☐ Please ensure access to the following areas: [________________________________]
☐ Please secure pets during the visit
☐ Please clear area around: [________________________________]
☐ Please be present during entry
☐ Other: [________________________________]

NOTICE REQUIREMENTS

Under D.C. law and standard lease provisions, landlords must provide reasonable advance notice before entering a tenant's unit, except in cases of emergency. This notice is being provided at least 48 hours in advance.

TENANT OPTIONS

☐ Tenant may be present during entry
☐ Tenant may request a different time (contact landlord to reschedule)
☐ Tenant may designate another adult to be present

RESCHEDULING

If the proposed time is not convenient, please contact:

Name: [________________________________]
Phone: [________________________________]
Email: [________________________________]

Reschedule request deadline: [__/__/____]

EMERGENCY ENTRY

Note: In case of emergency (fire, flooding, gas leak, etc.), the landlord may enter without prior notice to prevent damage to the property or protect health and safety.

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Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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NOTICE 6: RENT INCREASE NOTICE

DISTRICT OF COLUMBIA SIXTY (60) DAY NOTICE OF RENT INCREASE

NOTICE DATE: [__/__/____]

LANDLORD INFORMATION:

Field	Information
Landlord Name	[________________________________]
Landlord Address	[________________________________]
City, State, ZIP	Washington, D.C. [__________]
Telephone	[________________________________]
Email	[________________________________]
RAD Registration No.	[________________________________]

TENANT INFORMATION:

Field	Information
Tenant Name(s)	[________________________________]
	[________________________________]
Rental Unit Address	[________________________________]
Unit/Apartment No.	[________________________________]
City, State, ZIP	Washington, D.C. [__________]

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NOTICE OF RENT ADJUSTMENT

YOU ARE HEREBY NOTIFIED that pursuant to D.C. Code § 42-3502.08 and applicable regulations, the monthly rent for your unit will be adjusted as follows:

RENT ADJUSTMENT DETAILS

Description	Amount
Current Monthly Rent	$[________________]
New Monthly Rent	$[________________]
Dollar Increase	$[________________]
Percentage Increase	[____]%

EFFECTIVE DATE

The new rent amount will become effective on: [__/__/____]

This notice provides at least 60 days advance notice as required by D.C. law.

RENT CONTROL STATUS

☐ RENT CONTROLLED UNIT - This unit is subject to rent stabilization under the Rental Housing Act of 1985

☐ EXEMPT UNIT - This unit is exempt from rent control (see exemption reason below)

FOR RENT-CONTROLLED UNITS

Basis for Rent Adjustment (D.C. Code § 42-3502.06):

☐ Annual CPI Adjustment - Increase based on Consumer Price Index

• Current CPI adjustment allowed: [____]%
• Amount of CPI increase: $[________________]

☐ Vacancy Adjustment - Unit was vacant and being re-rented

• Prior rent: $[________________]
• Vacancy increase allowed: [____]%

☐ Capital Improvement Surcharge - Approved capital improvement petition

• RAD Case No.: [________________]
• Approval Date: [__/__/____]
• Monthly surcharge amount: $[________________]

☐ Hardship Petition - Approved hardship increase petition

• RAD Case No.: [________________]
• Approval Date: [__/__/____]

☐ Substantial Rehabilitation - Unit substantially rehabilitated

• RAD Case No.: [________________]

☐ Services and Facilities Adjustment - Increase/decrease in services

• Description: [________________________________]

ELDERLY/DISABLED TENANT PROTECTIONS

If you are 62 years of age or older OR if you have a disability, you may be entitled to additional protections limiting rent increases:

☐ I have previously filed proof of age or disability with the landlord
☐ I wish to claim elderly/disabled status (documentation required)

For qualifying elderly/disabled tenants: Rent increases may be limited to the lesser of the CPI adjustment or 5% annually under D.C. Code § 42-3502.24.

FOR EXEMPT UNITS

Reason for Exemption from Rent Control:

☐ Owner-occupied building with 4 or fewer units
☐ Unit built after December 31, 1975
☐ Federally or locally subsidized housing
☐ Unit owned by hospital, nonprofit, or educational institution
☐ Unit vacant and not rented for 12+ months
☐ Other: [________________________________]

TENANT'S RIGHTS REGARDING RENT INCREASES

1. Verify Lawfulness: For rent-controlled units, you may verify the lawful rent with the Rental Accommodations Division.

2. Challenge Improper Increases: You may file a petition with RAD if you believe the increase exceeds legal limits.

3. Elderly/Disabled Protection: If you qualify, you may be entitled to reduced increases.

4. Request Documentation: You may request documentation supporting the rent increase.

5. Negotiate: You may contact the landlord to discuss the increase.

RENTAL ACCOMMODATIONS DIVISION CONTACT

D.C. Department of Housing and Community Development
Rental Accommodations Division
1800 Martin Luther King Jr. Avenue, SE
Washington, D.C. 20020
Phone: (202) 442-9505

PAYMENT INSTRUCTIONS

Beginning [__/__/____], please remit the new monthly rent amount of $[________________] to:

Payee: [________________________________]
Address: [________________________________]
[________________________________]

Payment Methods Accepted:
☐ Check ☐ Money Order ☐ ACH/Electronic ☐ Online Portal

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Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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CERTIFICATE OF SERVICE

I certify that on [__/__/____], I served this Notice of Rent Increase upon the above-named tenant(s) by the following method:

☐ Personal delivery to tenant
☐ Personal delivery to a person of suitable age and discretion at the premises
☐ Posting on the premises and mailing by first-class mail
☐ Certified mail, return receipt requested (Tracking No.: [________________])

Server Name: [________________________________]

Server Signature: _______________________________

Date: [__/__/____]

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NOTICE 7: NON-RENEWAL OF LEASE NOTICE

DISTRICT OF COLUMBIA NOTICE OF NON-RENEWAL

NOTICE DATE: [__/__/____]

LANDLORD INFORMATION:

Field	Information
Landlord Name	[________________________________]
Landlord Address	[________________________________]
City, State, ZIP	Washington, D.C. [__________]
Telephone	[________________________________]
Email	[________________________________]

TENANT INFORMATION:

Field	Information
Tenant Name(s)	[________________________________]
	[________________________________]
Rental Unit Address	[________________________________]
Unit/Apartment No.	[________________________________]
City, State, ZIP	Washington, D.C. [__________]

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IMPORTANT NOTICE REGARDING D.C. TENANT PROTECTIONS

PLEASE READ CAREFULLY: Under the District of Columbia Rental Housing Act, landlords generally cannot refuse to renew a lease or terminate a tenancy without "just cause" as defined in D.C. Code § 42-3505.01. This notice is being provided in accordance with those requirements.

LEASE INFORMATION

Field	Information
Original Lease Start Date	[__/__/____]
Current Lease Expiration Date	[__/__/____]
Lease Type	☐ Fixed-Term ☐ Month-to-Month

NOTICE OF NON-RENEWAL

YOU ARE HEREBY NOTIFIED that the landlord will not be renewing your lease agreement. The tenancy will terminate on [__/__/____].

JUST CAUSE REASON FOR NON-RENEWAL

Under D.C. law, the landlord must have a valid reason for non-renewal. The reason for this non-renewal is:

☐ (a) Nonpayment of Rent - Repeated failure to pay rent when due
☐ (b) Repeated Lease Violations - Repeated violations of lease obligations
☐ (c) Illegal Activity - Illegal acts on the premises
☐ (d) Personal Use by Owner - Owner intends to occupy as principal residence
☐ (e) Sale to Owner-Occupant - Unit sold to purchaser who will occupy
☐ (f) Substantial Rehabilitation - Unit requires substantial rehabilitation
☐ (g) Demolition - Building to be demolished
☐ (h) Discontinuance of Rental Use - Owner discontinuing rental housing use

Detailed Explanation:

[________________________________]
[________________________________]
[________________________________]
[________________________________]

NOTICE PERIOD PROVIDED

Reason	Required Notice	Notice Provided
Nonpayment/Violations	30 days	[____] days
Personal Use/Sale	90 days	[____] days
Rehabilitation	120 days	[____] days
Demolition/Discontinuance	180 days	[____] days

TENANT'S OPTIONS

1. Vacate by Termination Date: Move out by [__/__/____]

2. Contest the Non-Renewal: If you believe this non-renewal violates D.C. law, you may:
   - File a complaint with the Rental Accommodations Division
   - Seek legal representation
   - Contest any eviction action in court

3. Negotiate: Contact the landlord to discuss options

4. Seek Relocation Assistance: For certain no-fault non-renewals, you may be entitled to relocation assistance

SECURITY DEPOSIT

Your security deposit of $[________________] will be handled as follows:

☐ Returned within 45 days of move-out (less any lawful deductions)
☐ Applied to final month's rent (with tenant's written consent)

Forwarding address for deposit return:
[________________________________]
[________________________________]
[________________________________]

MOVE-OUT PROCEDURES

1. Return all keys by [__/__/____]
2. Remove all personal belongings
3. Clean the unit to move-in condition
4. Schedule move-out inspection: Contact [________________________________]
5. Provide forwarding address for deposit return

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Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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NOTICE 8: SECURITY DEPOSIT DISPOSITION NOTICE

DISTRICT OF COLUMBIA SECURITY DEPOSIT RETURN STATEMENT

NOTICE DATE: [__/__/____]

LANDLORD INFORMATION:

Field	Information
Landlord Name	[________________________________]
Landlord Address	[________________________________]
City, State, ZIP	Washington, D.C. [__________]
Telephone	[________________________________]
Email	[________________________________]

FORMER TENANT INFORMATION:

Field	Information
Tenant Name(s)	[________________________________]
Former Address	[________________________________]
Unit/Apartment No.	[________________________________]
City, State, ZIP	Washington, D.C. [__________]
Forwarding Address	[________________________________]
	[________________________________]

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TENANCY INFORMATION

Field	Information
Lease Start Date	[__/__/____]
Lease End Date	[__/__/____]
Move-Out Date	[__/__/____]
Keys Returned Date	[__/__/____]
Move-Out Inspection Date	[__/__/____]

D.C. SECURITY DEPOSIT LAW REQUIREMENTS

Under D.C. Code § 42-3502.17:

• Maximum security deposit: One month's rent
• Return deadline: Within 45 days of move-out
• Interest: Landlords must pay interest on security deposits
• Itemized statement: Required if any deductions are made

SECURITY DEPOSIT ACCOUNTING

DEPOSIT RECEIVED:

Description	Amount
Security Deposit Paid	$[________________]
Date Deposit Received	[__/__/____]
Interest Accrued	$[________________]
TOTAL DEPOSIT WITH INTEREST	$[________________]

ITEMIZED DEDUCTIONS

Item	Description	Amount
1.	[________________________________]	$[________________]
2.	[________________________________]	$[________________]
3.	[________________________________]	$[________________]
4.	[________________________________]	$[________________]
5.	[________________________________]	$[________________]
6.	[________________________________]	$[________________]
7.	[________________________________]	$[________________]
8.	[________________________________]	$[________________]
TOTAL DEDUCTIONS		$[________________]

DEDUCTION CATEGORIES

☐ Unpaid Rent

• Period: [________________________________]
• Amount: $[________________]

☐ Cleaning

• Description: [________________________________]
• Amount: $[________________]

☐ Repairs for Damage Beyond Normal Wear and Tear

• Description: [________________________________]
• Amount: $[________________]

☐ Unpaid Utilities (if landlord responsible for payment)

• Utility Type: [________________________________]
• Amount: $[________________]

☐ Other Charges Permitted by Lease

• Description: [________________________________]
• Amount: $[________________]

SUPPORTING DOCUMENTATION ATTACHED

☐ Move-in inspection report
☐ Move-out inspection report
☐ Photographs of damage
☐ Repair invoices/receipts
☐ Cleaning invoices/receipts
☐ Contractor estimates
☐ Utility bills

FINAL ACCOUNTING

Description	Amount
Total Deposit with Interest	$[________________]
Less: Total Deductions	$[________________]
BALANCE DUE TO TENANT	$[________________]

OR

| BALANCE DUE FROM TENANT | $[________________] |

PAYMENT TO TENANT

☐ Check enclosed (Check No.: [________________])
☐ Electronic transfer initiated on [__/__/____]
☐ Check mailed separately on [__/__/____]

Check/Payment made payable to: [________________________________]

TENANT'S RIGHTS

Under D.C. law, you have the right to:

1. Receive Itemized Statement: This document serves as your itemized statement of deductions.

2. Dispute Deductions: If you disagree with any deduction, you may:
   - Contact the landlord to discuss
   - File a complaint with the Office of the Tenant Advocate
   - Pursue a claim in Small Claims Court

3. Recover Wrongful Withholding: If the landlord wrongfully withholds your deposit, you may be entitled to:
   - Return of the deposit
   - Interest
   - Attorney's fees

4. 45-Day Deadline: Landlords must return deposits within 45 days or provide an itemized statement of deductions.

NORMAL WEAR AND TEAR VS. DAMAGE

Note: Landlords may not deduct for "normal wear and tear." Examples include:

• Minor scuff marks on walls
• Carpet wear in traffic areas
• Faded paint
• Minor nail holes

Deductions are only permitted for damage beyond normal wear and tear.

DISPUTE RESOLUTION

If you dispute any deduction, please contact:

Landlord Contact: [________________________________]
Phone: [________________________________]
Email: [________________________________]

Office of the Tenant Advocate:
Phone: (202) 719-6560
Website: ota.dc.gov

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Landlord/Agent Signature: _______________________________

Printed Name: [________________________________]

Date: [__/__/____]

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TENANT ACKNOWLEDGMENT (OPTIONAL)

I acknowledge receipt of this Security Deposit Return Statement and:

☐ I agree with the accounting and deductions
☐ I dispute the following deductions: [________________________________]

Tenant Signature: _______________________________

Date: [__/__/____]

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APPENDIX A: D.C. LANDLORD COMPLIANCE CHECKLIST

PRE-RENTAL COMPLIANCE

☐ Property registered with Rental Accommodations Division (RAD)
☐ Basic Business License obtained
☐ Housing Code Certificate of Compliance obtained
☐ Lead disclosure provided (for pre-1978 housing)
☐ Tenant Bill of Rights provided
☐ Rent control status disclosed
☐ Security deposit limited to one month's rent
☐ Security deposit placed in interest-bearing account

DURING TENANCY COMPLIANCE

☐ Rent increases comply with rent control limits (if applicable)
☐ 60-day notice provided for rent increases
☐ Proper notice given before entry
☐ Repairs made within reasonable time
☐ No retaliation against tenants exercising legal rights
☐ Housing code compliance maintained

END OF TENANCY COMPLIANCE

☐ Just cause established for termination (if applicable)
☐ Proper notice period provided
☐ Security deposit returned within 45 days
☐ Itemized deduction statement provided
☐ Interest on deposit paid
☐ Relocation assistance provided (if required)

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APPENDIX B: D.C. NOTICE PERIOD QUICK REFERENCE

Notice Type	Notice Period	Statutory Authority
Pay Rent or Quit	30 days	D.C. Code § 42-3505.01(a)
Cure or Quit (Lease Violation)	30 days	D.C. Code § 42-3505.01(b)
Illegal Activity	30 days	D.C. Code § 42-3505.01(c)
Personal Use by Owner	90 days	D.C. Code § 42-3505.01(d)
Sale to Owner-Occupant	90 days	D.C. Code § 42-3505.01(e)
Substantial Rehabilitation	120 days	D.C. Code § 42-3505.01(f)
Demolition	180 days	D.C. Code § 42-3505.01(g)
Discontinuance of Housing	180 days	D.C. Code § 42-3505.01(h)
Rent Increase	60 days	D.C. Code § 42-3509.04
Entry Notice	Reasonable (48 hrs recommended)	Lease/Common Law
Security Deposit Return	45 days	D.C. Code § 42-3502.17

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APPENDIX C: D.C. LANDLORD-TENANT RESOURCES

Government Agencies:

• Rental Accommodations Division (RAD)
  1800 Martin Luther King Jr. Avenue, SE
  Washington, D.C. 20020
  Phone: (202) 442-9505

• Office of the Tenant Advocate (OTA)
  2000 14th Street, NW, Suite 300N
  Washington, D.C. 20009
  Phone: (202) 719-6560

• D.C. Superior Court - Landlord and Tenant Branch
  510 4th Street, NW
  Washington, D.C. 20001
  Phone: (202) 879-4879

Legal Resources:

• D.C. Bar Lawyer Referral Service: (202) 296-7845
• Legal Aid Society of D.C.: (202) 628-1161
• Bread for the City: (202) 265-2400
• Neighborhood Legal Services: (202) 832-6577

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This Landlord Notices Pack is intended for use in the District of Columbia. D.C. has extensive tenant protection laws including rent control and just cause eviction requirements. Landlords should verify compliance with RAD and consult with a licensed D.C. attorney before serving notices.