Landlord Notices Pack - California

CALIFORNIA LANDLORD NOTICES PACK

USE GATE: These are three different notices. Complete the legal gate for the selected notice before calculating a date or serving anything. Do not use this pack for a rent-default or lease-breach eviction notice, subsidized-housing notice, mobilehome notice, foreclosure notice, or former-tenant property notice without a separately verified form.

MASTER PROPERTY AND COVERAGE RECORD

If coverage or classification is uncertain, stop and obtain legal review.

NOTICE 1 — RESIDENTIAL RENT INCREASE

1. LEGAL AND CALCULATION GATE

For a residential periodic tenancy, Cal. Civ. Code § 827(b) generally requires a formal written notice at least 30 days before a cumulative increase of 10% or less and at least 90 days before a greater increase, measured against the lowest rental amount charged to this tenant during the preceding 12 months. A required income or family-composition recertification that causes an increase uses the 30-day exception in § 827(b)(3)(B). Separately, § 1947.12 limits a covered unit to 5% plus the applicable cost-of-living percentage or 10%, whichever is lower, measured from its lowest gross rental rate during the prior 12 months with accepted discounts, incentives, concessions, and credits excluded. Local law or a housing program may be stricter.

• ☐ Lease permits the change on the proposed date.
• ☐ Section 1947.12 coverage, exemptions, required notices, and increase-frequency rules were reviewed.
• ☐ Local rent board, registration, filing, and prescribed-language requirements were completed.
• ☐ No emergency, program, deed, or contractual rule requires a lower cap or longer period.

2. NOTICE TO TENANT

Date of notice: [__/__/____]

To: [TENANT NAME(S)]
Premises: [STREET, UNIT, CITY, CALIFORNIA ZIP]

This is formal written notice that the rent will change as follows:

The new rent is due on the regular payment date by the method stated in the rental agreement unless the parties sign a different lawful agreement. All other terms remain unchanged except:

[____________________________________________________________]

This notice does not waive any tenant protection under state, local, federal-program, rent-control, or emergency law.

Landlord / authorized agent: [________________________________]
Signature: ______________________________ Date: [__/__/____]

3. SERVICE RECORD

• Method under § 827(b): ☐ personal ☐ mail
• Person and address served: [________________________________]
• Date/time delivered or mailed: [________________________________]
• Date legally treated as given: [__/__/____]
• Tracking, witness, or certificate: [________________________________]
• Copy and cap calculation retained: ☐ yes

NOTICE 2 — PERIODIC-TENANCY TERMINATION / NONRENEWAL

1. CLASSIFICATION-FIRST GATE

The 30-day and 60-day periods are not universal move-out rules. They are starting points for ending a residential month-to-month tenancy under Cal. Civ. Code § 1946.1: generally 30 days when occupancy has lasted less than one year and 60 days when it has lasted one year or more. Other statutory exceptions, service rules, fixed-term provisions, local ordinances, federal programs, and lease terms may change the route or period.

For a covered property after Cal. Civ. Code § 1946.2's occupancy gate, a landlord generally must state a lawful just cause. A covered no-fault route may require specific facts, prescribed notice content, relocation assistance or a rent waiver, and post-termination follow-through.

Cause facts and required supporting documents:

[____________________________________________________________]

[____________________________________________________________]

Do not serve a bare no-cause notice where state, local, or program law requires cause.

2. NOTICE TO TENANT

Date: [__/__/____]

To: [TENANT NAME(S)]
Premises: [STREET, UNIT, CITY, CALIFORNIA ZIP]
From: [LANDLORD / AUTHORIZED AGENT AND NOTICE ADDRESS]

NOTICE OF TERMINATION / NONRENEWAL

You are notified that the tenancy for the Premises will end on [DATE] at [TIME] under the following legally reviewed route:

☐ Periodic-tenancy termination under [AUTHORITY]

☐ Fixed-term nonrenewal; lease expires [DATE]

☐ At-fault just cause: [________________________________]

☐ No-fault just cause: [________________________________]
☐ Other lawful route: [________________________________]

Specific facts, dates, and conduct or event supporting the selected route:

[____________________________________________________________]

Required cure, relocation, exemption, permit, order, or other attachment:

[____________________________________________________________]

For a covered no-fault termination under Civil Code § 1946.2: You have the right to relocation assistance or a waiver of the final month's rent. The landlord selects the following statutory option (complete one):

☐ Relocation assistance of $[ONE MONTH'S RENT], equal to one month of rent in effect when this notice is issued, will be paid within 15 calendar days after service of this notice.

☐ Final-month rent of $[AMOUNT] is waived in writing; no rent is due for the final month of this tenancy.

☐ This paragraph does not apply because [IDENTIFY LAWFUL REASON / EXEMPTION].

If owner or qualifying family move-in is the selected cause: The intended occupant(s) are [FULL NAME(S)] and their relationship to the owner is [RELATIONSHIP(S)]. You may request proof that each intended occupant is an owner or is related to the owner as permitted by Civil Code § 1946.2(b)(2)(A); the landlord will provide that proof upon request. The lease or written tenant agreement authorizing this route, if required, is [IDENTIFY DOCUMENT].

If substantial remodel or demolition is the selected cause: The owner intends to [SUBSTANTIALLY REMODEL THE UNIT / DEMOLISH THE PROPERTY]. The work is [DESCRIPTION], with an expected [DURATION / DEMOLITION DATE] of [DETAILS]. Attached are [REQUIRED PERMIT(S) / QUALIFYING HAZARDOUS-MATERIALS CONTRACT]. If you are interested in reoccupying after a substantial remodel, inform the owner and provide your address, telephone number, and email address at [OWNER CONTACT].

“If the substantial remodel of your unit or demolition of the property as described in this notice of termination is not commenced or completed, the owner must offer you the opportunity to re-rent your unit with a rental agreement containing the same terms as your most recent rental agreement with the owner at the rental rate that was in effect at the time you vacated. You must notify the owner within thirty (30) days of receipt of the offer to re-rent of your acceptance or rejection of the offer, and, if accepted, you must reoccupy the unit within thirty (30) days of notifying the owner of your acceptance of the offer.”

Contact about belongings left behind: [LANDLORD CONTACT NAME, ADDRESS, PHONE / EMAIL]

For a notice under Civil Code § 1946.1, the following advisory is part of this notice:

“State law permits former tenants to reclaim abandoned personal property left at the former address of the tenant, subject to certain conditions. You may or may not be able to reclaim property without incurring additional costs, depending on the cost of storing the property and the length of time before it is reclaimed. In general, these costs will be lower the sooner you contact your former landlord after being notified that property belonging to you was left behind after you moved out.”

All occupants must surrender possession and return keys and access devices by the stated date and time unless the parties later sign a lawful agreement or a court orders otherwise. Personal property may be reclaimed as stated above.

This notice does not authorize lockout, utility shutoff, property removal, or any other self-help eviction. A possession order requires the lawful court process.

Landlord / authorized agent: [________________________________]
Signature: ______________________________ Date: [__/__/____]

3. SERVICE AND FILE RECORD

• Lawful service method selected: [________________________________]
• Person/address served: [________________________________]
• Date/time and method: [________________________________]
• Date legally treated as given: [__/__/____]
• Required state/local/program attachments served together: ☐ yes
• Notice, lease, cause evidence, calculation, and proof retained: ☐ yes

NOTICE 3 — SECURITY DEPOSIT ITEMIZATION AND RETURN

1. PRE-RETURN COMPLIANCE GATE

Cal. Civ. Code § 1950.5 generally requires the remaining deposit and itemized statement no later than 21 calendar days after the tenant vacates. Under § 1950.5(h)(4)(A), the documentation exception applies only when repair and cleaning deductions together do not exceed $125; a valid waiver is another exception, and a timely tenant request still triggers the document duty under (h)(5). When repairs cannot reasonably be completed or third-party documents are unavailable within the 21-day period, a good-faith estimate may be used under (h)(3), with follow-up within 14 calendar days after completion or receipt of the documents.

Current law also requires additional inspection and condition-documentation steps. Complete the current § 1950.5 photo, initial-inspection, and deduction checklist before issuing this statement. Under 2025 Cal. Stat. ch. 340 (AB 414), electronic-transfer and multiple-adult-tenant rules also apply in specified circumstances.

2. ITEMIZATION

Date: [__/__/____]

To tenant(s): [________________________________]
Premises: [________________________________]

No deduction is charged for ordinary wear and tear or a condition that existed when the tenancy began. Cleaning, material, labor, contractor, and professional-service charges are limited to amounts reasonably necessary for a lawful restoration purpose.

3. SUPPORTING DOCUMENTS AND RETURN

• ☐ Required repair and cleaning documents are attached, or the aggregate $125/valid-waiver exception and any tenant request are documented.
• ☐ If the landlord or an employee performed work, the description, time, and reasonable hourly rate are attached.
• ☐ A permitted good-faith estimate is attached; the completed statement and documents are calendared for delivery within 14 calendar days after work completion or receipt of missing documents.
• ☐ Current required condition photographs are attached or delivered by the approved method.
• ☐ Electronic return is required and arranged, or the parties' written agreement selects a different method; if the electronic-return rule does not apply, record the lawful return method below.
• ☐ The parties agreed in writing to this different return method: [________________________________].
• ☐ Email itemization is used only under the tenant's documented agreement.
• ☐ If multiple adult tenants are on the lease, distribute under their written allocation agreement or use a check payable to all of them, subject to the applicable statutory exception.

Return transaction / check details: [________________________________]

Landlord / successor / authorized agent: [________________________________]
Signature: ______________________________ Date: [__/__/____]

SOURCES AND REFERENCES

• California Attorney General — Landlord-Tenant Issues
• California Courts — Types of Eviction Notices
• California Courts — Guide to Security Deposits
• California Department of Real Estate — Winter 2026 Bulletin
• California Department of Real Estate — 2025 Tenant-Landlord Guide

This pack requires California legal review before service.