Landlord Notices Pack
CALIFORNIA LANDLORD NOTICES PACK
USE GATE: These are three different notices. Complete the legal gate for the selected notice before calculating a date or serving anything. Do not use this pack for a rent-default or lease-breach eviction notice, subsidized-housing notice, mobilehome notice, foreclosure notice, or former-tenant property notice without a separately verified form.
MASTER PROPERTY AND COVERAGE RECORD
| Field | Information |
|---|---|
| Landlord / authorized agent | [________________________________] |
| Tenant(s) and all adult occupants | [________________________________] |
| Premises | [________________________________] |
| Lease date and current term | [________________________________] |
| Tenancy classification | ☐ fixed term ☐ month-to-month ☐ other: [________] |
| Occupancy began | [__/__/____] |
| Local jurisdiction | [CITY / COUNTY] |
| Rent-control or local just-cause law | ☐ no after review ☐ yes: [________] |
| Subsidy, deed restriction, tax-credit, or federal program | ☐ no ☐ yes: [________] |
| Tenant Protection Act coverage | ☐ covered ☐ exempt after documented review |
| Required exemption disclosure given | ☐ yes ☐ not applicable |
| Emergency or price-gouging restriction checked | ☐ yes |
| Fair-housing, retaliation, and accommodation review completed | ☐ yes |
If coverage or classification is uncertain, stop and obtain legal review.
NOTICE 1 — RESIDENTIAL RENT INCREASE
1. LEGAL AND CALCULATION GATE
For a residential periodic tenancy, Cal. Civ. Code § 827(b) generally requires a formal written notice at least 30 days before an increase of 10% or less and at least 90 days before an increase greater than 10%. The calculation must account for the statute's lookback and delivery rules. A covered unit is also subject to Cal. Civ. Code § 1947.12's lower-of formula: 5% plus the applicable cost-of-living percentage or 10% over a 12-month period. Local law or a housing program may be stricter.
| Calculation item | Entry |
|---|---|
| Current gross monthly rent | $[________] |
| Lowest gross rent in the controlling 12-month lookback | $[________] |
| Prior increases in that lookback | [________________________________] |
| Proposed gross monthly rent | $[________] |
| Cumulative percentage increase | [____]% |
| State cap calculation and CPI source | [________________________________] |
| Local/program cap | [________________________________] |
| Controlling maximum | [________________________________] |
| Notice tier | ☐ 30 days ☐ 90 days ☐ longer: [____] days |
| Service or mailing time added | [________________________________] |
| Earliest lawful effective date | [__/__/____] |
- ☐ Lease permits the change on the proposed date.
- ☐ Section 1947.12 coverage, exemptions, required notices, and increase-frequency rules were reviewed.
- ☐ Local rent board, registration, filing, and prescribed-language requirements were completed.
- ☐ No emergency, program, deed, or contractual rule requires a lower cap or longer period.
2. NOTICE TO TENANT
Date of notice: [__/__/____]
To: [TENANT NAME(S)]
Premises: [STREET, UNIT, CITY, CALIFORNIA ZIP]
This is formal written notice that the rent will change as follows:
| Item | Amount |
|---|---|
| Current monthly rent | $[________] |
| New monthly rent | $[________] |
| Dollar change | $[________] |
| Percentage change | [____]% |
| Effective date | [__/__/____] |
The new rent is due on the regular payment date by the method stated in the rental agreement unless the parties sign a different lawful agreement. All other terms remain unchanged except:
[____________________________________________________________]
This notice does not waive any tenant protection under state, local, federal-program, rent-control, or emergency law.
Landlord / authorized agent: [________________________________]
Signature: ______________________________ Date: [__/__/____]
3. SERVICE RECORD
- Method permitted for this notice: ☐ personal ☐ mail ☐ other: [________]
- Person and address served: [________________________________]
- Date/time delivered or mailed: [________________________________]
- Date legally treated as given: [__/__/____]
- Tracking, witness, or certificate: [________________________________]
- Copy and cap calculation retained: ☐ yes
NOTICE 2 — PERIODIC-TENANCY TERMINATION / NONRENEWAL
1. CLASSIFICATION-FIRST GATE
The 30-day and 60-day periods are not universal move-out rules. They are starting points for ending a residential month-to-month tenancy under Cal. Civ. Code § 1946.1: generally 30 days when occupancy has lasted less than one year and 60 days when it has lasted one year or more. Other statutory exceptions, service rules, fixed-term provisions, local ordinances, federal programs, and lease terms may change the route or period.
For a covered property after Cal. Civ. Code § 1946.2's occupancy gate, a landlord generally must state a lawful just cause. A covered no-fault route may require specific facts, prescribed notice content, relocation assistance or a rent waiver, and post-termination follow-through.
| Gate | Selection / explanation |
|---|---|
| Event ending tenancy | ☐ periodic termination ☐ fixed-term nonrenewal ☐ lawful just cause ☐ other: [________] |
| Occupancy duration | [________________________________] |
| Base notice period | ☐ 30 days ☐ 60 days ☐ other: [____] |
| Tenant Protection Act applies | ☐ no after review ☐ yes |
| Lawful cause or exemption | [________________________________] |
| Cure or earlier notice required | ☐ no ☐ yes — completed [__/__/____] |
| Relocation assistance / rent waiver | ☐ no ☐ yes — completed [__/__/____] |
| Local/program rule or prescribed form | [________________________________] |
| Required belongings advisory attached | ☐ yes ☐ not applicable after review |
| Service extension and end-date rule | [________________________________] |
| Controlling termination date | [__/__/____] |
Cause facts and required supporting documents:
[____________________________________________________________]
[____________________________________________________________]
Do not serve a bare no-cause notice where state, local, or program law requires cause.
2. NOTICE TO TENANT
Date: [__/__/____]
To: [TENANT NAME(S)]
Premises: [STREET, UNIT, CITY, CALIFORNIA ZIP]
From: [LANDLORD / AUTHORIZED AGENT AND NOTICE ADDRESS]
NOTICE OF TERMINATION / NONRENEWAL
You are notified that the tenancy for the Premises will end on [DATE] at [TIME] under the following legally reviewed route:
☐ Periodic-tenancy termination under [AUTHORITY]
☐ Fixed-term nonrenewal; lease expires [DATE]
☐ At-fault just cause: [________________________________]
☐ No-fault just cause: [________________________________]
☐ Other lawful route: [________________________________]
Specific facts, dates, and conduct or event supporting the selected route:
[____________________________________________________________]
Required cure, relocation, exemption, permit, order, or other attachment:
[____________________________________________________________]
All occupants must surrender possession and return keys and access devices by the stated date and time unless the parties later sign a lawful agreement or a court orders otherwise. Personal property may be reclaimed as stated in the attached current California advisory and applicable law.
This notice does not authorize lockout, utility shutoff, property removal, or any other self-help eviction. A possession order requires the lawful court process.
Landlord / authorized agent: [________________________________]
Signature: ______________________________ Date: [__/__/____]
3. SERVICE AND FILE RECORD
- Lawful service method selected: [________________________________]
- Person/address served: [________________________________]
- Date/time and method: [________________________________]
- Date legally treated as given: [__/__/____]
- Required state/local/program attachments served together: ☐ yes
- Notice, lease, cause evidence, calculation, and proof retained: ☐ yes
NOTICE 3 — SECURITY DEPOSIT ITEMIZATION AND RETURN
1. PRE-RETURN COMPLIANCE GATE
Cal. Civ. Code § 1950.5 generally requires the remaining deposit and itemized statement no later than 21 calendar days after the tenant vacates. The California Courts' current guide states that deductions over $125 require invoices or receipts; when work cannot be completed within the period, a good-faith estimate may be used and receipts must follow within 14 days after the work is completed.
Current law also requires additional inspection and condition-documentation steps. Complete the current § 1950.5 photo, initial-inspection, and deduction checklist before issuing this statement. Under 2025 Cal. Stat. ch. 340 (AB 414), electronic-transfer and multiple-adult-tenant rules also apply in specified circumstances.
| Compliance item | Entry |
|---|---|
| Tenancy ended / possession returned | [__/__/____] at [____] |
| 21-day deadline | [__/__/____] |
| Deposit received | $[________] |
| Deposit or rent received electronically | ☐ no ☐ yes |
| Electronic-return right notice given | ☐ no duty after review ☐ yes on [__/__/____] |
| Written agreement for different return method | ☐ none ☐ attached |
| Multiple departing adult tenants | ☐ no ☐ yes — allocation instructions attached |
| Pre-move-out inspection notice given | [__/__/____] |
| Inspection requested / conducted | ☐ no ☐ yes on [__/__/____] |
| Required before/after condition photographs retained and transmitted | ☐ yes ☐ counsel determined not applicable |
| Tenant agreed to email delivery of itemization | ☐ no ☐ yes — writing attached |
| Forwarding / electronic destination | [________________________________] |
2. ITEMIZATION
Date: [__/__/____]
To tenant(s): [________________________________]
Premises: [________________________________]
| Item | Basis and supporting document | Amount |
|---|---|---|
| Deposit received | [________________________________] | $[________] |
| Unpaid rent lawfully chargeable | [________________________________] | ($[________]) |
| Cleaning to inception-level cleanliness | [________________________________] | ($[________]) |
| Repair beyond ordinary wear and tear | [________________________________] | ($[________]) |
| Authorized restoration of landlord property | [________________________________] | ($[________]) |
| Other deduction approved by counsel | [________________________________] | ($[________]) |
| Total deductions | ($[________]) | |
| Deposit returned | $[________] |
No deduction is charged for ordinary wear and tear or a condition that existed when the tenancy began. Cleaning, material, labor, contractor, and professional-service charges are limited to amounts reasonably necessary for a lawful restoration purpose.
3. SUPPORTING DOCUMENTS AND RETURN
- ☐ Invoices and receipts are attached for deductions over $125.
- ☐ If the landlord or an employee performed work, the description, time, and reasonable hourly rate are attached.
- ☐ A good-faith estimate is attached for unfinished work; final receipts are calendared for delivery within 14 days after completion.
- ☐ Current required condition photographs are attached or delivered by the approved method.
- ☐ Deposit is returned by electronic transfer as required by the current rule.
- ☐ The parties agreed in writing to this different return method: [________________________________].
- ☐ Email itemization is used only under the tenant's documented agreement.
- ☐ Multiple-adult-tenant distribution follows the attached written instructions and current law.
Return transaction / check details: [________________________________]
Landlord / successor / authorized agent: [________________________________]
Signature: ______________________________ Date: [__/__/____]
SOURCES AND REFERENCES
- California Attorney General — Landlord-Tenant Issues
- California Courts — Types of Eviction Notices
- California Courts — Guide to Security Deposits
- California Department of Real Estate — Winter 2026 Bulletin
- California Department of Real Estate — 2025 Tenant-Landlord Guide
This pack requires California legal review before service.
About This Template
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Important Notice
This template is provided for informational purposes. It is not legal advice. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on 2026-08-20.
Legal authority: Cal. Civ. Code § 827(b) (residential rent-increase notice); Cal. Civ. Code § 1946.1 (periodic-tenancy termination notice); Cal. Civ. Code § 1946.2 (state just-cause requirements); Cal. Civ. Code § 1947.12 (state rent cap for covered units); Cal. Civ. Code § 1950.5 (residential security deposits)
Cal. Civ. Code § 827 (checked 2026-08-20): "When raising a tenant’s rent, landlords must deliver the tenant a formal written notice of the change. It is not enough for a landlord to call, text, or email that they plan on raising the rent. Landlords must also give residential tenants sufficient warning before increasing rent. If the rent increase is 10% or less, landlords must provide notice 30 days before the increase can take effect. If the rent increase is more than 10%, the landlord must provide notice 90 days before it can take effect."
Cal. Civ. Code § 1947.12 (checked 2026-08-20): "Landlords cannot raise rent more than 10% total or 5% plus the percentage change in the cost of living – whichever is lower – over a 12-month period."
Cal. Civ. Code § 1946.1 (checked 2026-08-20): "A landlord uses a 30-day Notice to Quit (move out) to end a month-to-month tenancy if the tenant has been renting for less than 1 year. A landlord uses a 60-day Notice to Quit if their tenant has been renting for 1 year or more."
Cal. Civ. Code § 1946.2 (checked 2026-08-20): "The Tenant Protection Act also creates statewide eviction protections for most residential tenants after they have lived in their unit for 12 months."
Last updated: 2026-08-20
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