Colorado Common Interest Community Records Request
COLORADO COMMON INTEREST COMMUNITY RECORDS REQUEST
Date: [__/__/____]
To: [ASSOCIATION LEGAL NAME / BOARD OR MANAGER / ADDRESS]
From: [UNIT OWNER NAME / UNIT / MAILING ADDRESS / EMAIL]
Subject: Request to examine and copy association records under Colo. Rev. Stat. § 38-33.3-317
I own unit [UNIT IDENTIFIER] in [COMMUNITY NAME]. ☐ I will inspect the records. ☐ My authorized agent, [NAME / CONTACT], will inspect them for me; my signed authorization appears below.
Community coverage: ☐ Created on or after July 1, 1992. ☐ Created before July 1, 1992; confirm the § 38-33.3-117(1.5)(m) route and the § 38-33.3-119 exception for certain small preexisting cooperatives and planned communities before relying on this request. Basis checked: [DECLARATION / DATE / UNIT COUNT / OTHER FACTS].
Please make the following association records available for examination and copying. This description identifies the records with reasonable particularity:
| Record requested | Date range or identifying detail |
|---|---|
| Governing documents, adopted policies or rules | [DETAILS] |
| Board or owner meeting minutes and actions | [DATES / DETAILS] |
| Association financial statements, receipts, expenditures or contracts | [PERIOD / DETAILS] |
| Other association record | [SPECIFIC RECORD / PERIOD] |
Proposed inspection or production date: [__/__/____], at least ten days after delivery of this written request if the association requires that advance period. Alternative dates: [DATES]. Please offer normal business hours or the next regularly scheduled board meeting if it occurs within thirty days after this request. I request ☐ inspection ☐ copies ☐ both. For copies, I prefer ☐ electronic transmission if available ☐ paper copies.
I do not seek records that must be withheld under § 38-33.3-317(3.5), including another person's protected personal identification or account information. For material covered by subsection (3), please identify any portion withheld and make the remaining responsive material available to the extent the statute permits. I do not condition this request on stating a proper purpose; § 38-33.3-317(2)(a) bars that condition.
Please give me the estimated charge for copies before producing them. Section 38-33.3-317(4) limits it to the estimated cost of production and reproduction, including copying, mailing, and necessary special processing. Please reply to [EMAIL / ADDRESS / PHONE].
Unit owner signature: ______________________________ Date: [__/__/____]
Agent authorization, if used: I, [OWNER], authorize [AGENT] to examine and copy the records identified above for me.
Owner signature for authorization: ______________________________ Date: [__/__/____]
| Delivery record | Entry |
|---|---|
| Sent on / by | [DATE / METHOD] |
| Received by association | [DATE / PROOF] |
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Colorado
- Category
- Real Estate
Legal authority
- Colo. Rev. Stat. § 38-33.3-317(1)-(5)
- Colo. Rev. Stat. § 38-33.3-117(1.5)(m) (preexisting communities)
- Colo. Rev. Stat. § 38-33.3-119 (small preexisting community exception)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
Colo. Rev. Stat. § 38-33.3-317(2)(a) (checked October 3, 2026): "all records maintained by the association must be available for examination and copying by a unit owner or the owner's authorized agent."
Colo. Rev. Stat. § 38-33.3-317(2)(a) (request procedure) (checked October 3, 2026): "The association may require unit owners to submit a written request, describing with reasonable particularity the records sought, at least ten days prior to inspection or production of the documents"
Colo. Rev. Stat. § 38-33.3-317(2)(a) (purpose) (checked October 3, 2026): "the association may not condition the production of records upon the statement of a proper purpose."
Colo. Rev. Stat. § 38-33.3-317(3) (checked October 3, 2026): "Records maintained by an association may be withheld from inspection and copying to the extent that they are or concern:"
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