Delaware Common Interest Community Records Request
DELAWARE COMMON INTEREST COMMUNITY RECORDS REQUEST
Date: [__/__/____]
To: [ASSOCIATION / BOARD OR MANAGER / ADDRESS]
From: [UNIT OWNER / AUTHORIZED AGENT / ADDRESS]
Community and unit: [NAME / ADDRESS / UNIT]
I request examination and copying of the specified association records under 25 Del. C. § 81-318. I am ☐ the unit owner ☐ the unit owner's authorized agent (authorization attached or signed below). My good-faith purpose related to the owner's association membership is: [SPECIFIC PURPOSE]. The records will not be used for a commercial purpose.
Coverage check: This is ☐ a condominium ☐ a cooperative ☐ a planned community. Creation date [DATE]; unit count [COUNT]; development rights [DETAIL]; residential or nonresidential use [DETAIL]; governing declaration or election [DETAIL]. I checked the potentially applicable exemptions and older-community rules in §§ 81-117 through 81-120, 81-122 and 81-124: [WHY § 81-318 APPLIES].
| Specific record requested | Date range or identifying detail | Action |
|---|---|---|
| Financial receipts, expenditures or reserve records | [DETAIL] | ☐ Examine ☐ Copy |
| Member, board or committee action records | [DETAIL] | ☐ Examine ☐ Copy |
| Governing documents or annual report kept by association | [DETAIL] | ☐ Examine ☐ Copy |
| Contract, reserve study or other maintained record | [DETAIL] | ☐ Examine ☐ Copy |
This written notice is given at least five days before the proposed exercise of inspection. Please arrange reasonable business hours or a mutually convenient time and place beginning [DATE / TIME] and reply to [EMAIL / PHONE / ADDRESS]. Please identify any specific material withheld under § 81-318(c) and offer the remainder. I do not seek another owner's individual file.
For copies, I prefer ☐ paper ☐ electronic transmission if available. Please estimate any advance fee, itemizing actual materials and labor costs. I am requesting maintained records, not a new compilation or synthesis.
Requester signature: ______________________________ Date: [__/__/____]
Agent authorization, if applicable: I, [UNIT OWNER], authorize [AGENT] to examine and copy the records identified above for me.
Owner signature: ______________________________ Date: [__/__/____]
Delivery and receipt: [METHOD / DATE / PROOF]
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Delaware
- Category
- Real Estate
Legal authority
- 25 Del. C. § 81-117
- 25 Del. C. § 81-118
- 25 Del. C. § 81-119
- 25 Del. C. § 81-120
- 25 Del. C. § 81-122
- 25 Del. C. § 81-124
- 25 Del. C. § 81-318
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
25 Del. C. § 81-318(b) (checked October 3, 2026): "Subject to the provisions of subsection (c) of this section, all records kept by the association, including the association’s membership list and address, and aggregate salary information of employees of the association, shall be available for examination and copying by a unit owner or the unit owner’s authorized agent so long as the request is made in good faith and for a proper purpose related to the owner’s membership in the association."
25 Del. C. § 81-318(b) (notice) (checked October 3, 2026): "This right of examination may be exercised: (i) only during reasonable business hours or at a mutually convenient time and location, and (ii) upon 5-days’ written notice reasonably identifying the purpose for the request and the specific records of the association requested."
25 Del. C. § 81-318(c) (checked October 3, 2026): "Records kept by an association may be withheld from inspection and copying to the extent that they concern: (1) Personnel matters relating to specific persons or a person’s medical records; (2) Contracts, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation; (3) Pending or threatened litigation, arbitration, mediation or other administrative proceedings;"
25 Del. C. § 81-318(c)(7)-(8) (checked October 3, 2026): "(7) Meeting minutes or other confidential records of an executive session of the executive board; or (8) Individual unit owner files other than those of the requesting owner."
Draft your Delaware Common Interest Community Records Request in the editor
Answer a few questions, let the AI editor draft each section from your answers, review it, and download Word and PDF. $99 one time, or $249 per month for every document and every Ezel app.