Colorado Common Interest Community Records Response
COLORADO COMMON INTEREST COMMUNITY RECORDS RESPONSE
Date: [__/__/____]
To: [UNIT OWNER / AUTHORIZED AGENT / ADDRESS]
From: [ASSOCIATION LEGAL NAME / BOARD OR MANAGER / ADDRESS]
Re: Association records request received [__/__/____] for unit [UNIT]
We respond to your request under Colo. Rev. Stat. § 38-33.3-317. We confirmed ☐ you are a unit owner ☐ the named agent is authorized by the unit owner. Community coverage: ☐ community created on or after July 1, 1992 ☐ preexisting community, with §§ 38-33.3-117(1.5)(m) and 38-33.3-119 reviewed. Coverage facts: [DECLARATION / DATE / UNIT COUNT / EXCEPTION REVIEW].
Inspection and copies
☐ We will make the identified records available at [LOCATION] on [DATE / TIME] during normal business hours.
☐ We will make them available at the next regularly scheduled executive board meeting on [DATE], within thirty days after the request.
☐ We will produce copies by [EMAIL / MAIL / PICKUP] on [DATE]. Electronic transmission is ☐ available ☐ unavailable.
If we require a written request at least ten days before inspection or production, this request arrived on [DATE] and the proposed access or production date is [DATE]. This is an advance-request period, not an automatic deadline for a written response. No statement of a proper purpose is required as a condition of production.
| Requested record | Disposition and date | Withheld portion or reason, if any |
|---|---|---|
| [RECORD / PERIOD] | [INSPECTION / COPY / NOT HELD] | [SPECIFIC SUBSECTION AND PORTION] |
| [RECORD / PERIOD] | [INSPECTION / COPY / NOT HELD] | [SPECIFIC SUBSECTION AND PORTION] |
| [RECORD / PERIOD] | [INSPECTION / COPY / NOT HELD] | [SPECIFIC SUBSECTION AND PORTION] |
For records covered by § 38-33.3-317(3), we will identify the applicable discretionary withholding category and withhold only to the extent covered. We will withhold material covered by § 38-33.3-317(3.5), including protected personal identification or account information, to the extent required. Responsive portions outside those categories are available as described above.
Estimated copy charge under § 38-33.3-317(4): $[AMOUNT]. Itemization: [LABOR / MATERIALS / COPYING / MAILING / SPECIAL PROCESSING]. The charge will not exceed estimated production and reproduction costs. ☐ Payment received [DATE] ☐ Payment requested before copies are made [METHOD].
Association contact: [NAME / TITLE / EMAIL / PHONE]
Authorized signature: ______________________________ Date: [__/__/____]
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Colorado
- Category
- Real Estate
Legal authority
- Colo. Rev. Stat. § 38-33.3-317(1)-(5)
- Colo. Rev. Stat. § 38-33.3-117(1.5)(m) (preexisting communities)
- Colo. Rev. Stat. § 38-33.3-119 (small preexisting community exception)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
Colo. Rev. Stat. § 38-33.3-317(2)(a) (checked October 3, 2026): "all records maintained by the association must be available for examination and copying by a unit owner or the owner's authorized agent."
Colo. Rev. Stat. § 38-33.3-317(2)(a) (request procedure) (checked October 3, 2026): "The association may require unit owners to submit a written request, describing with reasonable particularity the records sought, at least ten days prior to inspection or production of the documents"
Colo. Rev. Stat. § 38-33.3-317(2)(a) (purpose) (checked October 3, 2026): "the association may not condition the production of records upon the statement of a proper purpose."
Colo. Rev. Stat. § 38-33.3-317(3) (checked October 3, 2026): "Records maintained by an association may be withheld from inspection and copying to the extent that they are or concern:"
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