District of Columbia Condominium Records Examination and Copy Request
DISTRICT OF COLUMBIA CONDOMINIUM RECORDS EXAMINATION AND COPY REQUEST
Date: [__/__/____]
To: [UNIT OWNERS ASSOCIATION / BOARD OR MANAGER / ADDRESS]
From: [UNIT OWNER / AUTHORIZED AGENT / ADDRESS / EMAIL / PHONE]
Condominium and unit: [NAME / UNIT NUMBER / ADDRESS]
I am ☐ a unit owner in good standing ☐ that owner's authorized agent (authorization attached or signed below). My purpose, related to the owner's membership in the association, is [SPECIFIC PROPER PURPOSE]. This request is not for pecuniary gain, commercial solicitation, or another purpose unrelated to membership. Under D.C. Code § 42-1903.14(b), I request examination and ☐ copies ☐ no copies of the following books and records kept by or on behalf of the association.
Coverage: This condominium was created in the District of Columbia on [DATE]. For a condominium created before later provisions of Chapter 19 took effect, I reviewed its existing condominium instruments for relevant preserved terms under § 42-1901.01(a): [DETAIL OR NONE].
| Specific association book or record | Period or identifying detail | Examination or copy choice |
|---|---|---|
| [RECORD] | [DETAIL] | [EXAMINE / COPY] |
| [RECORD] | [DETAIL] | [EXAMINE / COPY] |
| [RECORD] | [DETAIL] | [EXAMINE / COPY] |
Please offer reasonable hours on a business day and a location in the District or within 50 miles of it. I propose [DATE / TIME / LOCATION] and can coordinate through [EMAIL / PHONE]. Before providing copies, please identify any fee reflecting actual materials and labor costs.
If part of a requested record is withheld under § 42-1903.14(c), please identify the record and explain the applicable reason. I request access to the available remainder. This request does not assert a fixed statutory response deadline.
Requester signature: ______________________________ Date: [__/__/____]
Agent authorization, if applicable: I, [UNIT OWNER], authorize [AGENT] to examine and copy these records for my stated membership purpose. Owner signature: ______________________________ Date: [__/__/____]
Delivery and receipt record: [METHOD / DATE / ADDRESS / PROOF]
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- District of Columbia
- Category
- Real Estate
Legal authority
- D.C. Code § 42-1901.01(a)
- D.C. Code § 42-1903.14(b)-(d)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
D.C. Code § 42-1901.01(a) (checked October 3, 2026): "This chapter shall apply to all condominiums created in the District of Columbia; provided, that except as otherwise expressly set forth in this chapter, any provision of this chapter that became effective after the creation of a condominium, horizontal property regime, or condominium project shall not invalidate an existing provision of the condominium instruments."
D.C. Code § 42-1903.14(b) (checked October 3, 2026): "Subject to the provisions of subsection (c) of this section, books and records kept by or on behalf of the unit owners’ association, including the unit owners’ association membership list, mailing addresses of unit owners, and financial records, including aggregate salary information of the unit owners’ association employees, shall be available in the District of Columbia and within 50 miles of the District of Columbia, for examination and copying by a unit owner in good standing or such unit owner’s authorized agent so long as the request is for a proper purpose related to the unit owner’s membership in the unit owners’ association, and not for pecuniary gain, commercial solicitation, or other purpose unrelated to the unit owner’s membership in the unit owners’ association."
D.C. Code § 42-1903.14(b) (checked October 3, 2026): "This right of examination may be exercised only during reasonable hours on business days."
D.C. Code § 42-1903.14(c)(1) (checked October 3, 2026): "Books and records kept by or on behalf of a unit owners’ association may be withheld from examination or copying by unit owners and their agents to the extent that they are drafts not yet incorporated into the unit owners’ association’s books and records or if the books and records concern:"
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