Arizona HOA and Condominium Records Request
ARIZONA HOA AND CONDOMINIUM RECORDS REQUEST
Date: [__/__/____]
To: [ASSOCIATION LEGAL NAME AND ADDRESS]
Attention: [BOARD / RECORDS CONTACT / MANAGER]
From: [MEMBER NAME, LOT OR UNIT, MAILING ADDRESS, EMAIL, PHONE]
Subject: Request to examine association records and/or purchase copies
I am a member of the association identified above. I request the records specified below under the Arizona statute selected here:
☐ Planned-community association: A.R.S. § 33-1805.
☐ Condominium association: A.R.S. § 33-1258. I understand this section does not apply to an association for a timeshare plan subject to Arizona title 33, chapter 20.
Requester
☐ I am the member and will review or receive the records myself.
☐ I designate [REPRESENTATIVE NAME, ADDRESS, EMAIL, PHONE] in writing to examine or receive the requested records for me. My signed designation appears below.
Records requested
Please locate these association records for the specified periods. Descriptions should identify records the association keeps; this request does not seek another person's private information or material lawfully withheld under the applicable statute.
| Record or category | Date range / identifying details | Examination or copies |
|---|---|---|
| [FINANCIAL RECORD OR REPORT] | [PERIOD] | [EXAMINE / COPIES] |
| [BOARD OR MEMBER MEETING RECORD] | [DATE / PERIOD] | [EXAMINE / COPIES] |
| [CONTRACT, POLICY, GOVERNING RECORD, OR OTHER ASSOCIATION RECORD] | [DETAILS] | [EXAMINE / COPIES] |
| [OTHER ASSOCIATION RECORD] | [DETAILS] | [EXAMINE / COPIES] |
☐ Examination: Please make the available records reasonably accessible for examination and propose the place, date, time, and contact. Arizona's applicable section gives the association ten business days to fulfill an examination request and prohibits a charge for making material available for review.
☐ Purchase of copies: Please provide copies of the available requested records within ten business days. Before copying, please provide the page count and any charge if you need my authorization for the expense. The applicable section caps a charge for making copies at fifteen cents per page. I prefer ☐ paper copies ☐ electronic copies, if available by agreement.
For any item withheld in whole or in part, please identify the item, the portion withheld, and the applicable statutory ground without revealing protected information. I understand the statute permits withholding specified privileged, pending-litigation, closed-session, and individual personal or employment material, and does not require disclosure that would violate state or federal law.
Please send scheduling information, any estimate, and the response to [EMAIL / POSTAL ADDRESS]. I can be reached at [PHONE].
Member signature: ______________________________ Date: [__/__/____]
Representative signature, if used: ______________________________ Date: [__/__/____]
Delivery record
| Item | Entry |
|---|---|
| Sent date and method | [DATE / METHOD] |
| Recipient and address | [NAME / ADDRESS] |
| Delivery confirmation | [RECEIPT OR TRACKING REFERENCE] |
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Arizona
- Category
- Real Estate
Legal authority
- A.R.S. § 33-1805(A)-(C) (planned-community association records)
- A.R.S. § 33-1258(A)-(D) (condominium association records and timeshare exception)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
A.R.S. § 33-1805(A)-(C) (checked October 3, 2026): "The association shall have ten business days to fulfill a request for examination. On request for purchase of copies of records by any member or any person designated by the member in writing as the member's representative, the association shall have ten business days to provide copies of the requested records. An association may charge a fee for making copies of not more than fifteen cents per page."
A.R.S. § 33-1258(A)-(D) (checked October 3, 2026): "Except as provided in subsection B of this section, all financial and other records of the association shall be made reasonably available for examination by any member or any person designated by the member in writing as the member's representative."
A.R.S. § 33-1258(D) (checked October 3, 2026): "This section does not apply to an association for a timeshare plan that is subject to chapter 20 of this title."
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