Arizona HOA and Condominium Records Response
ARIZONA HOA AND CONDOMINIUM RECORDS RESPONSE
Date: [__/__/____]
To: [MEMBER OR REPRESENTATIVE DESIGNATED IN WRITING, ADDRESS, EMAIL]
From: [ASSOCIATION LEGAL NAME, ADDRESS, CONTACT]
Re: Records request received [__/__/____] for [LOT / UNIT]
We respond to the records request identified above under the selected Arizona statute:
☐ Planned-community association, A.R.S. § 33-1805.
☐ Condominium association, A.R.S. § 33-1258. Confirm this is not an association for a timeshare plan subject to Arizona title 33, chapter 20.
Requester status checked: ☐ Member ☐ Person designated by the member in writing; signed designation received [__/__/____].
Type of request received: ☐ Examination ☐ Purchase of copies ☐ Both.
The applicable section gives the association ten business days to fulfill an examination request or provide requested copies. There is no charge for making material available for review; a charge for making copies may not exceed fifteen cents per page.
Examination arrangements
☐ The available records will be ready for examination at [PLACE / ACCESS DETAILS] on [DATE] from [TIME] to [TIME]. Please contact [NAME / CONTACT] to coordinate access.
☐ We have arranged another examination method with the requester: [METHOD, DATE, AND ACCESS DETAILS].
☐ Examination was completed on [DATE].
Copies and charges
☐ Copies of available records are enclosed or delivered by [METHOD] on [DATE].
☐ Copies will be delivered by [METHOD] on [DATE].
| Record group | Pages copied | Charge per page (maximum $0.15) | Amount |
|---|---|---|---|
| [RECORD GROUP] | [NUMBER] | [RATE] | [AMOUNT] |
| [RECORD GROUP] | [NUMBER] | [RATE] | [AMOUNT] |
| Total | [NUMBER] | [AMOUNT] |
Payment instructions, if a charge applies: [METHOD AND ADDRESS]. No examination charge is included above.
Itemized disposition
| Requested item | Disposition and access or delivery detail | Withheld portion and reason, if any |
|---|---|---|
| [ITEM / PERIOD] | [AVAILABLE / NOT MAINTAINED / NEED CLARIFICATION; DETAIL] | [PORTION AND APPLICABLE § 33-1805(B)-(C) OR § 33-1258(B)-(C) GROUND / NONE] |
| [ITEM / PERIOD] | [AVAILABLE / NOT MAINTAINED / NEED CLARIFICATION; DETAIL] | [PORTION AND GROUND / NONE] |
| [ITEM / PERIOD] | [AVAILABLE / NOT MAINTAINED / NEED CLARIFICATION; DETAIL] | [PORTION AND GROUND / NONE] |
Where a responsive record is partly restricted, we will make its disclosable portion available. If we need clarification to identify an item, please describe [SPECIFIC ITEM OR PERIOD] by contacting [CONTACT]. This response identifies each claimed withholding ground without disclosing the protected material.
Association representative: [NAME / TITLE]
Signature: ______________________________ Date: [__/__/____]
Delivery record
| Item | Entry |
|---|---|
| Sent date and method | [DATE / METHOD] |
| Recipient and address | [NAME / ADDRESS] |
| Delivery confirmation | [RECEIPT OR TRACKING REFERENCE] |
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Arizona
- Category
- Real Estate
Legal authority
- A.R.S. § 33-1805(A)-(C) (planned-community association records)
- A.R.S. § 33-1258(A)-(D) (condominium association records and timeshare exception)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
A.R.S. § 33-1805(A)-(C) (checked October 3, 2026): "Except as provided in subsection B of this section, all financial and other records of the association shall be made reasonably available for examination by any member or any person designated by the member in writing as the member's representative. The association shall not charge a member or any person designated by the member in writing for making material available for review."
A.R.S. § 33-1258(A)-(D) (checked October 3, 2026): "The association shall have ten business days to fulfill a request for examination. On request for purchase of copies of records by any member or any person designated by the member in writing as the member's representative, the association shall have ten business days to provide copies of the requested records. An association may charge a fee for making copies of not more than fifteen cents per page."
A.R.S. § 33-1258(D) (checked October 3, 2026): "This section does not apply to an association for a timeshare plan that is subject to chapter 20 of this title."
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