Certificate of Service — Kansas

CERTIFICATE OF SERVICE

State of Kansas

COURT CAPTION

IN THE DISTRICT COURT OF [____________________] COUNTY, KANSAS
[DIVISION: Civil / Family / Probate / Other: _______________]

________________________________________,
                              Plaintiff,

v.                                              Case No.: [____________________]
                                                Judge: [________________________]
________________________________________,
                              Defendant.

CERTIFICATE OF SERVICE

I, [________________________________], hereby certify that pursuant to K.S.A.
60-205 and Kansas Supreme Court Rule 122, on [__/__/____], I served a true and
correct copy of the following document(s):

Document(s) Served:

1. [________________________________]
2. [________________________________]
3. [________________________________]
   (add rows as needed)

upon all parties or their counsel of record as identified below, by the method(s)
indicated.

SECTION I — PARTIES / COUNSEL SERVED

Party / Counsel No. 1

Method of Service (check all that apply):

☐ Kansas eFlex (KCEF) Electronic Service — KS S.Ct. Rule 122 — Filed and
served through the Kansas Court Electronic Filing (eFlex / KCEF) portal;
service is automatic upon acceptance for all registered eFlex participants.

• eFlex Transaction / Submission ID: [________________________________]
• Date/Time of eFlex Acceptance: [__/__/____] at [________] ☐ AM ☐ PM

☐ Electronic Service by Email — KS S.Ct. Rule 111 — Served by email with
written consent of the receiving party per Kansas Supreme Court Rule 111.

• Email address(es) served: [________________________________]
• Date/Time Transmitted: [__/__/____] at [________] ☐ AM ☐ PM
• ☐ Written consent on file; date of consent: [__/__/____]
• ☐ Delivery / read receipt obtained

☐ Hand Delivery

• Person who received delivery: [________________________________]
• Date/Time: [__/__/____] at [________] ☐ AM ☐ PM
• Location: [________________________________]

☐ U.S. First-Class Mail, Postage Prepaid

• Mailed from: [________________________________], Kansas
• Date Mailed: [__/__/____]
• Note: Under K.S.A. 60-206(d), 3 additional days are added to any response
  period when service is made by U.S. Mail.

☐ Certified Mail / Return Receipt Requested

• USPS Tracking No.: [________________________________]
• Date Mailed: [__/__/____]

☐ Commercial Carrier (Overnight)

• Carrier: [________________________________]
• Tracking No.: [________________________________]
• Date Tendered: [__/__/____]

☐ Other (describe): [________________________________]

Party / Counsel No. 2

Method of Service (check all that apply):

☐ Kansas eFlex (KCEF) Electronic Service

• eFlex Transaction ID: [________________________________]
• Date/Time: [__/__/____] at [________] ☐ AM ☐ PM

☐ Electronic Service by Email — Rule 111

• Email address(es) served: [________________________________]
• Date/Time Transmitted: [__/__/____] at [________] ☐ AM ☐ PM

☐ Hand Delivery

• Date/Time: [__/__/____] at [________]
• Location: [________________________________]

☐ U.S. First-Class Mail

• Mailed from: [________________________________], Kansas
• Date Mailed: [__/__/____]

☐ Certified Mail

• USPS Tracking No.: [________________________________]

☐ Commercial Carrier

• Carrier: [________________] Tracking No.: [________________]

☐ Other: [________________________________]

(Duplicate Party / Counsel block as needed for additional parties)

SECTION II — MULTIPLE-PARTY SERVICE TABLE

(Use when serving three or more parties; attach continuation sheets if needed)

SECTION III — NON-eFLEX / SELF-REPRESENTED PARTY SERVICE

Parties who are not registered Kansas eFlex users do not receive auto-service
through the portal. Manual service is required.

☐ The following party is a Non-eFlex User or self-represented and was served
by conventional means:

• Party Name: [________________________________]
• Last Known Address: [________________________________]
• City, State, Zip: [________________________________]

• Method of Service:
  ☐ U.S. First-Class Mail — Date Mailed: [__/__/____]
  ☐ Hand Delivery — Date/Time: [__/__/____] at [________]
  ☐ Certified Mail — Tracking No.: [________________________________]
  ☐ Email (with written consent per Rule 111) — Date: [__/__/____]

• Notes: [________________________________]

SECTION IV — ADDITIONAL DISTRIBUTION

(Some Kansas court divisions require service to case managers, division clerks,
or other staff; list any additional required distributions here)

SECTION V — eFLEX PORTAL NOTES

Mandatory E-Filing: Kansas requires electronic filing through the Kansas
Court Electronic Filing (eFlex / KCEF) system for attorneys in most district
court civil cases pursuant to Kansas Supreme Court Rule 122. Confirm whether
mandatory e-filing applies to your specific case type and county.

Auto-Service: When a document is accepted through eFlex, the system
automatically notifies all registered service contacts. Retain eFlex
transaction/submission IDs in your file.

Email Service — Rule 111: Service by email outside eFlex requires written
consent under Kansas Supreme Court Rule 111. Document consent in the case file.

Temporary Email Service Order. Kansas Supreme Court issued a temporary rule
permitting service by email (Order 2023-RL-077). Confirm current standing of
any temporary orders regarding email service.

SECTION VI — PRIVACY — PERSONAL IDENTIFIER REDACTIONS

Kansas Supreme Court Rule 123 requires that certain personal identifiers
be redacted or omitted from documents filed with the court, including:

• Social Security numbers (use last 4 digits only)
• Financial account numbers (use last 4 digits only)
• Dates of birth (use year of birth only, where necessary)
• Names of minor children (use initials)
• Home addresses of crime victims (in certain proceedings)

☐ I confirm that this filing complies with Kansas Supreme Court Rule 123
regarding personal identifier redactions.

SECTION VII — TIME COMPUTATION / MAIL RULE

Under K.S.A. 60-206(d), when a party must act within a prescribed period after
service, and service is made by U.S. Mail, three (3) additional calendar days
are added to the prescribed response period. This addition does not apply to
eFlex electronic service or email service.

Example: A 30-day response period triggered by mail service becomes
33 days from the date of mailing.

If the final day falls on a Saturday, Sunday, or legal holiday, the deadline
extends to the next court day under K.S.A. 60-206(a).

DECLARATION

I declare under penalty of perjury that the foregoing Certificate of Service is
true and correct.

Executed on [__/__/____] at [________________________________], Kansas.

_____________________________________________
[________________________________]
Kansas Supreme Court No.: [____________________]
[________________________________] (Firm Name)
[________________________________] (Street Address)
[________________________________] (City, State, Zip)
Telephone: ([____]) [____]-[________]
Facsimile:  ([____]) [____]-[________]
Email:      [________________________________]
Attorney for [________________________________]

PRACTITIONER NOTES

1. Kansas eFlex / KCEF. The Kansas Court Electronic Filing system (eFlex,
sometimes called KCEF) is the primary e-filing platform. Rule 122 governs
mandatory e-filing. Confirm that all counsel of record are registered service
contacts within the eFlex case.

2. Email Service Consent — Rule 111. Service by email outside eFlex requires
written consent under Kansas Supreme Court Rule 111. Obtain and retain written
consent before relying on email as a standalone service method.

3. Privacy Rule 123. Kansas Supreme Court Rule 123 imposes strict redaction
requirements. Review every document before filing to ensure compliance.
Non-compliant filings may be rejected or subject to sanctions.

4. Division-Specific Requirements. Some Kansas district court divisions
(e.g., Johnson County, Sedgwick County) may have additional distribution lists
or specific standing orders regarding service confirmation. Check local court
administrative orders.

5. Three-Day Mail Extension. K.S.A. 60-206(d) adds 3 days for mail service.
Calendar all deadlines carefully and adjust for weekends and holidays under
K.S.A. 60-206(a).

6. Probate / Family Division. Probate and family matters may require service
on additional interested parties (heirs, beneficiaries, guardians). Document
all such service separately and confirm the applicable notice periods.

7. Record Retention. Retain eFlex transaction IDs, email delivery logs, and
certified mail return cards for the duration of the case and any post-judgment
proceedings.

Sources and References

• K.S.A. 60-205 (2024): https://law.justia.com/codes/kansas/chapter-60/article-2/section-60-205/
• Kansas Supreme Court Rule 122: https://kscourts.gov/Rules-Orders/Rules/Rule_122
• Kansas Supreme Court Order 2023-RL-077 (Email Service): https://kscourts.gov/KSCourts/media/KsCourts/Orders/2023-RL-077.pdf