NOTICE OF TERMINATION OF EMPLOYMENT
[// GUIDANCE: Place on Company letterhead with full mailing address, telephone, and email.]
I. DOCUMENT HEADER
Date: [DATE]
To: [EMPLOYEE FULL LEGAL NAME]
Address: [EMPLOYEE STREET ADDRESS]
City, State ZIP: [AK ZIP CODE]
From: [EMPLOYER LEGAL NAME], an [ENTITY TYPE] organized under the laws of the State of [STATE OF ORGANIZATION] (the “Company”)
Subject: Notice of Termination of Employment
II. RECITALS
WHEREAS, Employee has been employed by the Company pursuant to an at-will employment relationship; and
WHEREAS, the Company has determined that it is necessary to terminate Employee’s employment, effective as of the date set forth herein;
NOW, THEREFORE, the Company hereby issues this Notice of Termination of Employment (this “Notice”) and states as follows:
III. OPERATIVE PROVISIONS
1. Termination of Employment
1.1 Effective Date. Employee’s employment with the Company will terminate effective [TERMINATION DATE] (the “Termination Date”).
1.2 Reason for Termination. [AT-WILL—NO REASON STATED / REDUCTION IN FORCE / PERFORMANCE-RELATED / MISCONDUCT—SPECIFY].
[// GUIDANCE: Stating a reason is optional for at-will terminations; include only if business necessity outweighs litigation risk.]
1.3 Status of Employment Relationship. As of the Termination Date, Employee will cease to hold all positions with the Company and any affiliate. All authority to act on the Company’s behalf is revoked as of that date.
2. Final Wages and Compensation
2.1 Final Paycheck. Pursuant to Alaska Stat. § 23.05.140 (2023), because this is an employer-initiated discharge, Employee’s final wages (including all earned salary, overtime, and accrued but unused paid time off (“PTO”) payable under Company policy) will be paid no later than the third (3rd) working day following the Termination Date.
2.2 Delivery Method. [DIRECT DEPOSIT / PAPER CHECK—SPECIFY] to [BANK INFO / PICK-UP LOCATION].
2.3 Commissions & Bonuses. [DESCRIBE—e.g., “Commissions earned and calculable as of the Termination Date will be included in the final paycheck; commissions contingent on post-termination events will be processed within ten (10) working days after such amounts are ascertainable.”]
2.4 Expense Reimbursement. Submit all outstanding, properly documented business expenses within five (5) calendar days after the Termination Date for reimbursement in the ordinary course.
3. Benefits & COBRA Continuation
3.1 Health & Welfare Benefits Termination. Coverage under the Company’s group health plans will end at 11:59 p.m. Alaska Time on the Termination Date, unless continued under COBRA.
3.2 COBRA Notice. In accordance with 29 U.S.C. §§ 1161–1168, the plan administrator will send Employee a separate COBRA Election Notice within fourteen (14) days after notice of this qualifying event. Employee will have sixty (60) days to elect continuation coverage; premiums must be paid retroactively to maintain uninterrupted coverage.
[// GUIDANCE: Insert information about any state “mini-COBRA” if applicable; Alaska does not presently have one.]
3.3 Other Benefits. [DESCRIBE—401(k), life insurance conversion, FSA/HSA balances, etc.]
4. Unemployment Insurance Information
Employee may be eligible for unemployment insurance benefits. Eligibility is determined solely by the Alaska Department of Labor & Workforce Development (“DOLWD”). To apply:
• File online at my.alaska.gov or call (888) 252-2557 within seven (7) days of the Termination Date.
• Provide this Notice as proof of separation if requested.
[// GUIDANCE: Attach or enclose the DOLWD “How to File for Unemployment Insurance” pamphlet if available.]
5. Return of Company Property
No later than the Termination Date (or by [RETURN DEADLINE], if earlier agreed in writing), Employee must return all Company property, including without limitation: keys, badges, computers, mobile devices, storage media, documents (paper and electronic), and any confidential information.
[// GUIDANCE: Schedule exit interview to verify return and passwords.]
6. Post-Termination Obligations
6.1 Confidentiality. Employee remains bound by all confidentiality, non-disclosure, proprietary rights, and trade secret obligations previously agreed.
6.2 Restrictive Covenants. Any non-competition, non-solicitation, or invention-assignment agreements signed by Employee survive termination in accordance with their terms.
6.3 Non-Disparagement. Employee shall not make statements that reasonably could be expected to harm the Company’s reputation; the Company will similarly instruct its authorized spokespersons.
7. References & Employment Verification
All employment verification inquiries should be directed to [HR CONTACT NAME, TITLE, PHONE, EMAIL]. The Company’s standard response will be limited to dates of employment, last position held, and final salary, unless otherwise required by law or authorized by Employee in writing.
8. Company Contact for Questions
Questions concerning this Notice, final pay, benefits, or other matters should be directed to:
[HR CONTACT NAME]
[HR CONTACT TITLE]
[COMPANY PHONE] | [COMPANY EMAIL]
9. Acknowledgment of Receipt
Please sign and date below solely to acknowledge receipt of this Notice. Your signature does not indicate agreement with the content.
[// GUIDANCE: Keep a fully executed copy in personnel file; provide Employee with duplicate original.]
| Employee Signature | Date |
| Print Name |
IV. GENERAL DISCLAIMERS
- This Notice does not constitute a contract of employment for any specified term and does not alter the at-will nature of any future relationship should re-employment occur.
- Nothing herein shall be construed to limit any right or remedy of the Company under applicable law.
- If any provision of this Notice is held unenforceable, the remaining provisions shall remain in full force and effect.
[// GUIDANCE: END OF TEMPLATE – review all bracketed placeholders before issuance.]