Termination Letter

TERMINATION NOTICE LETTER

State of Colorado

TABLE OF CONTENTS

1. Document Header
2. Definitions
3. Operative Provisions
4. Representations & Warranties
5. Covenants & Restrictions
6. Default & Remedies
7. Risk Allocation
8. Dispute Resolution
9. General Provisions
10. Execution Block

1. DOCUMENT HEADER

Termination Notice Letter
From: [EMPLOYER LEGAL NAME], a [STATE] [corporation/LLC/other] (“Employer”)
To: [EMPLOYEE LEGAL NAME] (“Employee”)
Effective Date of Termination: [●] (“Termination Date”)
Governing Law: The laws of the State of Colorado, without regard to conflicts principles.

Recitals
A. Employee has been employed by Employer on an at-will basis pursuant to that certain offer letter dated [●] (the “Employment Agreement”).
B. Employer desires to terminate Employee’s employment effective as of the Termination Date in accordance with Colorado law and any applicable federal requirements.

2. DEFINITIONS

For purposes of this Termination Notice Letter, the following terms shall have the meanings set forth below:

“COBRA” means the Consolidated Omnibus Budget Reconciliation Act of 1985, 29 U.S.C. § 1161 et seq.
“Final Pay” means all wages, salary, earned commissions, and accrued but unused PTO/vacation that are due and payable to Employee through the Termination Date.
“Company Property” means all physical or electronic property, records, data, passwords, devices, keys, and confidential information belonging to Employer or its affiliates.

3. OPERATIVE PROVISIONS

3.1 Termination of Employment.
Employer hereby terminates Employee’s employment effective as of the Termination Date. Employment is and has always been on an at-will basis, and nothing herein shall be construed to create any contractual right to continued employment.

3.2 Final Pay.
(a) Under Colo. Rev. Stat. § 8-4-109(1)(a), earned and determinable wages are due immediately upon an employer-initiated discharge. If the employer's accounting unit is not regularly scheduled to operate at that time, wages must be available no later than six hours after the start of the unit's next regular workday; if the unit is offsite, wages must be delivered to the worksite, mailed at the employee's request, or made available no later than twenty-four hours after the start of the unit's next regular workday. Select the applicable method and deadline: [DETAILS].
(b) A detailed statement of earnings, deductions, and accrued PTO payout is attached as Exhibit A.

3.3 Benefits & COBRA.
(a) Active-employee group health coverage will end on [PLAN-SPECIFIC DATE] under the governing plan documents.
(b) If the plan and separation are subject to federal COBRA, the Employer will notify the plan administrator and the plan administrator will issue a separate election notice under 29 U.S.C. § 1166. The separate notice controls eligibility, deadlines, premiums, and payment terms.

3.4 Unemployment Insurance Information.
Enclosed as Exhibit B is the current Colorado Employer Separation Form 22-234, “Notice of Potential Availability of Unemployment Insurance Benefits.” Colorado requires an employer to provide this form in hard-copy or electronic format upon separation.

3.5 Return of Company Property.
Please return all Company Property to [NAME/TITLE] by [DATE/TIME] or contact that person to arrange return. This instruction does not authorize a deduction from final wages.

3.6 Confidentiality & Restrictive Covenants.
This Notice does not create, expand, incorporate, or reaffirm a post-employment restriction. Any separate agreement must be reviewed independently for current enforceability.

3.7 Exit Interview.
Employee is invited to participate in an exit interview and coordinate password and property turnover. This request is not a new contractual obligation.

4. REPRESENTATIONS & WARRANTIES

4.1 Employer Representations.
Employer represents that:
(a) Final Pay has been calculated in good faith in accordance with Colorado law and Employer policy; and
(b) Employer has provided all notices required by applicable state and federal law.

4.2 Employee Representations (No Action Required).
By accepting Final Pay, Employee is not required to make any representation or acknowledgement; however, acceptance does not constitute a release of claims. A separate Release Agreement (if applicable) will be provided for voluntary execution under the Older Workers Benefit Protection Act and all other applicable laws.

5. COVENANTS & RESTRICTIONS

5.1 Non-Disparagement.
This Notice does not create or reaffirm a non-disparagement restriction. Nothing here restricts truthful reports to government agencies, participation in investigations, protected concerted activity, or any other nonwaivable right.

5.2 Post-Employment Obligations.
This Notice does not create a new confidentiality covenant. Applicable law and any separately reviewed agreement remain controlling.

6. DEFAULT & REMEDIES

6.1 Failure to Return Company Property.
Final wages must not be reduced for unreturned money or property unless the employer follows the notice, accounting, and repayment procedure in Colo. Rev. Stat. § 8-4-109(1)(b). Property claims should otherwise be handled separately from final pay.

7. RISK ALLOCATION

8. DISPUTE RESOLUTION

8.1 Governing Law & Venue.
This unilateral Notice concerns Colorado employment and does not create a choice-of-law or forum-selection agreement.

8.2 Arbitration.
Not applicable.

8.3 Jury Waiver.
Not applicable.

9. GENERAL PROVISIONS

9.1 No Waiver.
This Notice does not waive any earned wage, benefit, or nonwaivable right.

9.2 Severability.
If any statement in this Notice conflicts with controlling law or plan terms, the controlling law or plan terms govern.

9.3 Entire Agreement.
This Notice communicates the termination decision and payment/benefit information. It does not amend or supersede a separate enforceable agreement, plan, policy, or collective-bargaining agreement.

9.4 Amendment.
Employer may correct or supplement administrative information in writing, but may not use a correction to reduce an amount already earned or waive Employee rights.

9.5 Electronic Delivery.
Employer may deliver this Notice electronically where permitted. Any legally required form must be delivered in the manner required by the governing law or agency instruction.

10. EXECUTION BLOCK

IN WITNESS WHEREOF, Employer has executed and delivered this Termination Notice Letter as of the Effective Date first written above.

[EMPLOYER LEGAL NAME]

By: _______________________________
Name: [AUTHORIZED SIGNATORY]
Title: [TITLE]
Date: _____________________________

ACKNOWLEDGED AND RECEIVED:

(Employee signature optional for receipt only)

___________________________________
[EMPLOYEE LEGAL NAME]
Date: _____________________________

EXHIBIT A

Final Pay Statement

EXHIBIT B

Colorado Employer Separation Form 22-234

SOURCES AND REFERENCES

• Colorado Department of Labor and Employment, Colorado Wage Act (rev. Aug. 6, 2025): https://cdle.colorado.gov/sites/cdle/files/colorado_wage_act_revised_august_6_2025.pdf
• Colorado Employer Separation Form 22-234: https://cdle.colorado.gov/sites/cdle/files/documents/Employer-Separation-Form-22-234-fillable.pdf
• U.S. Department of Labor, COBRA employer guide: https://www.dol.gov/agencies/ebsa/about-ebsa/our-activities/resource-center/publications/an-employers-guide-to-group-health-continuation-coverage-under-cobra
• 29 U.S.C. §§ 1161 and 1166: https://www.govinfo.gov/app/collection/uscode/2024/title29