Termination Letter - Arizona
ARIZONA TERMINATION OF EMPLOYMENT NOTICE
Date of notice: [__/__/____]
To: [EMPLOYEE FULL NAME]
Address: [STREET, CITY, STATE, ZIP]
From: [EMPLOYER LEGAL NAME AND ADDRESS]
Dear [EMPLOYEE NAME]:
This letter confirms that your employment with [EMPLOYER] ends on [__/__/____] at [TIME]. Your last position was [POSITION]. [IF A REASON WILL BE GIVEN, STATE THE VERIFIED REASON FACTUALLY; OTHERWISE DELETE THIS SENTENCE: The reason is [REASON].]
Final pay
Arizona requires payment of wages due after a discharge within seven working days or by the end of the next regular pay period, whichever is sooner. Your final wages will be paid by [__/__/____] through [PAYMENT METHOD]. The payment will include [DESCRIBE WAGES, COMMISSIONS, OR OTHER AMOUNTS DUE]. Any accrued leave payment is [DESCRIBE ONLY IF OWED UNDER THE APPLICABLE POLICY OR AGREEMENT]. Your wage statement will identify the payment and any deductions actually taken.
Health coverage and unemployment
Your active employee health coverage is scheduled to end on [__/__/____], subject to the plan terms. Continuation coverage depends on the plan and the circumstances of separation. If federal COBRA applies, the plan administrator will send separate election information. If Arizona's small-employer continuation law applies, a separate written notice of rights and election information will be provided. This letter is neither election notice.
Separate continuation notice: ☐ Federal notice will follow ☐ Arizona notice enclosed or will follow ☐ Applicability under review ☐ No plan coverage
You may apply for unemployment benefits through the Arizona Department of Economic Security. The Department decides eligibility. For application information, see https://des.az.gov/services/employment/unemployment-individual/apply-ui-benefits.
Property and contact
Please return [LIST EMPLOYER PROPERTY] to [PERSON AND LOCATION] by [__/__/____]. Contact [PAYROLL OR BENEFITS CONTACT] at [PHONE OR EMAIL] with questions about pay, benefits, or your mailing address. Return of property and acknowledgment of this letter are separate from payment of earned wages.
Sincerely,
[AUTHORIZED EMPLOYER REPRESENTATIVE]
Signature: [________________________________]
Title: [________________________________]
Date: [__/__/____]
Optional receipt acknowledgment. I received this letter on [__/__/____]. My signature acknowledges receipt only.
Employee signature: [________________________________]
Sources and References
About this template
- Last updated
- November 9, 2026
- Citations checked
- November 9, 2026
- Jurisdiction
- Arizona
- Category
- Employment & HR
Legal authority
- A.R.S. § 23-353(A) (final wages after discharge)
- A.R.S. § 20-2330 (conditional Arizona small-employer continuation coverage)
- 29 U.S.C. § 1161 (conditional federal continuation coverage)
- 29 U.S.C. § 1166 (federal continuation notices)
Employment documents govern the relationship between a company and its workers, from offer letters and employment agreements through handbooks, performance reviews, and separations. Done right, they set clear expectations, protect against wrongful termination and discrimination claims, and give both sides a record to rely on. Done poorly, they invite lawsuits, agency complaints, and costly disputes.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on November 9, 2026.
A.R.S. § 20-2330(B) (checked November 9, 2026): "A small employer shall notify the enrollee in writing of the enrollee's qualifying event and right to continue"
A.R.S. § 20-2330(N)(4) (checked November 9, 2026): "an average of at least one but fewer than twenty eligible employees during the preceding calendar year"
A.R.S. § 23-353(A) (checked November 9, 2026): "When an employee is discharged from the service of an employer, he shall be paid wages due him within seven working days or the end of the next regular pay period, whichever is sooner."
29 U.S.C. § 1161(a)-(b) (checked November 9, 2026): "Subsection (a) shall not apply to any group health plan for any calendar year if all employers maintaining such plan normally employed fewer than 20 employees on a typical business day during the preceding calendar year."
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