Termination Letter - Delaware
NOTICE OF EMPLOYMENT TERMINATION — DELAWARE
Date issued: [DATE]
To: [EMPLOYEE FULL NAME]
Address or delivery method: [ADDRESS / METHOD]
From: [EMPLOYER LEGAL NAME]
Employer contact for questions: [NAME, TITLE, PHONE, EMAIL]
Re: Termination of employment effective [DATE]
Dear [EMPLOYEE NAME]:
This letter confirms that your employment with [EMPLOYER] will end on [SEPARATION DATE]. Your last scheduled workday is [DATE]. The reason for separation is [BRIEF FACTUAL DESCRIPTION / OMIT IF NOT GIVEN]. Your final wages, benefits, and any property return will be handled as follows.
Final wages
Your earned wages through your last day worked are [GROSS AMOUNT OR “BEING CALCULATED”]. Under 19 Del. C. § 1103(a), earned wages are due on the later of the next date they would be paid under the regular pay cycle as if employment had continued, or three business days after the last day worked. We will pay them by [DATE] through the usual pay channel. If you request payment by mail, provide your mailing address to [CONTACT]; we will use the address you provide or, if none is provided, your most recent address on file.
If the employer has more than three employees, the wage statement furnished at payment will show wages due, the pay period, separately specified deductions, and hours if you are paid hourly, as required by 19 Del. C. § 1108. Deductions will be limited to those permitted by 19 Del. C. § 1107. Return of property or a dispute about another amount will not be used to withhold wages conceded to be due.
Other compensation and benefits
Accrued vacation, paid time off, commissions, bonuses, expenses, separation pay, and other benefits will be paid or provided only to the extent due under an applicable agreement, plan, policy, or law. Section 1109 governs benefits and wage supplements an employer has agreed to provide. For each item that applies, record the governing term, amount or calculation, and payment date below:
| Item | Governing term or plan | Amount or calculation | Due or expected date |
|---|---|---|---|
| [ITEM] | [TERM] | [AMOUNT] | [DATE] |
| [ITEM] | [TERM] | [AMOUNT] | [DATE] |
Your active health coverage ends on [DATE], as determined under [PLAN DOCUMENT]. If the group health plan and separation are subject to federal COBRA, the employer will notify the plan administrator of the qualifying event, and the administrator will send any required notice of continuation-coverage rights to qualified beneficiaries under 29 U.S.C. § 1166. Review that separate notice for election instructions and applicable premium and deadline terms. Please send any address update to [PLAN CONTACT].
Property and records
Please return [IDENTIFY EMPLOYER PROPERTY] to [PERSON / LOCATION] by [DATE], and arrange access to personal property with [CONTACT]. Send any unreimbursed business expenses or questions about an amount owed to [CONTACT] by [DATE FOR ADMINISTRATIVE RESPONSE]. This requested response date does not waive or shorten any legal or contractual claim period.
This notice communicates the termination decision and does not request a release of claims, waive earned compensation, or create a new post-employment restriction. Any separate agreement or plan continues according to its own terms and applicable law.
Sincerely,
[EMPLOYER AUTHORIZED SIGNATURE]
[PRINTED NAME AND TITLE]
Date signed: [DATE]
Optional acknowledgment of receipt: I received this notice on [DATE]. My signature acknowledges receipt only.
Employee signature: ______________________________
Method and date of delivery if no signature is obtained: [DETAILS]
Official sources
About this template
- Last updated
- October 28, 2026
- Citations checked
- October 28, 2026
- Jurisdiction
- Delaware
- Category
- Employment & HR
Legal authority
- 19 Del. C. § 1103(a) (final-pay timing)
- 19 Del. C. § 1104(a) (unconditional payment of conceded wages)
- 19 Del. C. § 1107 (permitted wage deductions)
- 19 Del. C. § 1108 (wage statements for employers with more than three employees)
- 19 Del. C. § 1109 (benefits and wage supplements due under an agreement)
- 29 U.S.C. § 1161 (federal COBRA coverage)
- 29 U.S.C. § 1166 (federal COBRA notice framework)
Employment documents govern the relationship between a company and its workers, from offer letters and employment agreements through handbooks, performance reviews, and separations. Done right, they set clear expectations, protect against wrongful termination and discrimination claims, and give both sides a record to rely on. Done poorly, they invite lawsuits, agency complaints, and costly disputes.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 28, 2026.
19 Del. C. § 1103(a) (checked October 28, 2026): "(a) (1) Whenever an employee quits, resigns, is discharged, suspended, or laid off, the wages earned by the employee become due and payable by the employer on the later of the following: a. The next date the wages would be paid through the last day worked under the employer’s regular pay cycle as if the employment had not stopped. b. Three business days after the last day worked. (2) The employer must make the payment due under paragraph (a)(1) of this section using either of the following methods: a. The usual pay channels as if the employment had not been suspended or terminated. b. If requested by the employee, by mail to the address provided in the employee’s request or if no address is provided, the most recent address provided to the employer."
19 Del. C. § 1104(a) (checked October 28, 2026): "(a) In case of a dispute over the amount of wages, the employer shall pay without condition and within the time set by this chapter all wages or parts thereof conceded by the employer to be due, leaving to the employee all remedies the employee might otherwise be entitled to, including those provided under this chapter, as to any balance claimed."
19 Del. C. § 1107 (checked October 28, 2026): "No employer may withhold or divert any portion of an employee’s wages unless: (1) The employer is required or empowered to do so by state or federal law; or (2) The deductions are for medical, surgical or hospital care or service, without financial benefit to the employer, and are openly, clearly and in due course recorded in the employers’ books; or (3) The employer has a signed authorization by the employee for deductions for a lawful purpose accruing to the benefit of the employee, except that the Department, upon finding that it is acting in the public interest, may, by regulation, prohibit such withholding or diverting for such purpose. If the Department abuses its discretion and acts arbitrarily and without any reasonable ground, any aggrieved person may institute a civil action in the Superior Court to have such regulation declared null and void. The Department, in such action, shall not be liable for costs or fees of any nature."
19 Del. C. § 1108 (checked October 28, 2026): "(4) Furnish to each employee at the time of payment a statement, either on the check, or by a separate slip, or electronically, so long as the electronic statement is in a form capable of being retained by the employee, showing the wages due, the pay period for which the wages are due and the total amount of deductions, separately specified, which have been made from the wages due, provided such statement shall, for an employee who is paid at an hourly rate, show the total number of hours for the said pay period."
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