Preliminary Notice - Preparation Worksheet

CONSTRUCTION PRELIMINARY NOTICE — JURISDICTION AND FORM PREPARATION PACKET

DO NOT SERVE, FILE, OR RECORD THIS PACKET. Preliminary notices differ by
jurisdiction, project type, claimant tier, improvement, contract chain,
dates, recipient, statutory wording, form, and remedy. Transfer only verified
information into the current required instrument selected by counsel.

1. Matter and Project Control

2. Contract Chain and Participant Record

3. Claimant and Work Classification

4. Furnishing and Deadline Record

Calendar the earliest credible deadline while facts or law are unresolved. Do
not use a remembered “days after first furnishing” rule.

5. Current-Authority and Official-Form Matrix

6. Work, Contract, and Amount Record

Do not state a balance, estimated price, or lien amount merely because a
generic notice form contains an amount field.

7. Recipient, Address, Service, and Filing Plan

8. Evidence and File Inventory

• ☐ contract, purchase orders, change orders, and incorporated terms
• ☐ invoices, statements, payment records, and account reconciliation
• ☐ daily reports, delivery tickets, time records, photographs, and site records
• ☐ owner, contractor, lender, bond, registry, and permit records
• ☐ notice of commencement, project information sheet, and prior notices
• ☐ licenses, registrations, corporate authority, and signer records
• ☐ emails, letters, texts, and other contract-chain communications
• ☐ current official statutes, forms, instructions, rules, and office guidance
• ☐ service, mailing, filing, recording, registry, and returned-item proof

9. Related Remedy and Deadline Calendar

Preliminary notice is only one possible control. Calendar each applicable route
from current official authority.

10. Final Counsel Check

• ☐ project, property, public/private status, claimant, tier, work, and remedy are classified
• ☐ owner, contractor, customer, lender, surety, agent, and registry information is verified
• ☐ first and last furnishing and every deadline-trigger fact is supported
• ☐ current official statute, form, instructions, and local / agency procedure are reviewed
• ☐ mandatory wording, fields, amount, signature, verification, and attachments are complete
• ☐ every recipient, address, service method, filing office, portal, and proof is verified
• ☐ late-notice effects and all related lien / bond / enforcement deadlines are calendared
• ☐ final notice contains no blanks, generic alternatives, or unsupported legal statements
• ☐ only the jurisdiction-specific counsel-approved instrument will be signed, served, filed, or recorded
• ☐ complete copies and delivery / filing proof are preserved

Prepared by: [________________________________]

Preparation date: [__/__/____]

Reviewed by construction counsel: [________________________________]

Review date: [__/__/____]