MOVE-IN / MOVE-OUT CONDITION CHECKLIST (NEW YORK)

Property: [ADDRESS]
Unit: [UNIT] | Tenant(s): [NAMES] | Move-In Date: [DATE] | Move-Out Date: [DATE]

A. ENTRY / LIVING AREAS

• Walls/paint: [NOTES]
• Floors/carpet: [NOTES]
• Windows/screens/locks: [NOTES]
• Doors/locks/keys: [NOTES]

B. KITCHEN

• Appliances (stove/oven/fridge/dishwasher/microwave): [CONDITION]
• Cabinets/counters/sink/faucet: [NOTES]
• GFCI/Outlets/Lights: [NOTES]

C. BATHROOMS

• Fixtures (toilet/sink/shower/tub): [NOTES]
• Caulk/grout/ventilation: [NOTES]
• GFCI/Outlets/Lights: [NOTES]

D. BEDROOMS

• Floors/carpet: [NOTES]
• Closet doors/shelves: [NOTES]
• Windows/screens/locks: [NOTES]

E. SAFETY

• Smoke/CO detectors present and tested? [ ] Yes [ ] No
• Fire extinguishers (if required): [ ] Present [ ] N/A
• Security devices (locks/latches/peep-hole): [NOTES]

F. PLUMBING / HVAC / ELECTRICAL

• Water heater temp/condition: [NOTES]
• HVAC operation/filters: [NOTES]
• Visible leaks: [NOTES]

G. EXTERIOR / COMMON AREAS

• Entry, mailbox, parking space: [NOTES]
• Yard/balcony/patio: [NOTES]

H. NOTES / REPAIRS AGREED

[LIST AGREED REPAIRS AND DEADLINES]

I. TENANT ACKNOWLEDGMENT

Tenant received keys: [___] Yes | Number of keys/remotes: [COUNT].
Photos taken: [ ] Yes [ ] No.

text
Move-In Inspection Date: ___________ Move-Out Inspection Date: ___________

Tenant: _____________________________ Tenant: _____________________________
Landlord/Agent: ______________________

NEW YORK SECURITY DEPOSIT RULES (SUMMARY)

• Deposit return and itemization: Provide an itemized statement of any deductions and return the balance within 14 days after the tenant vacates.
• Forfeiture risk: Failure to provide the itemized statement within the 14-day period may forfeit the right to retain any portion of the deposit.
• Permissible deductions: Unpaid rent and damages beyond ordinary wear and tear; cleaning only to return the unit to the same condition as at move-in, excluding ordinary wear.
• Interest on deposits: For buildings with six or more units, follow New York interest-on-security-deposit requirements, including any permitted administrative retention.

[// GUIDANCE: Confirm General Obligations Law Section 7-108 and any local rules before use. Provide the tenant a copy of this checklist and retain photos with date stamps.]