Landlord Move-In / Move-Out Condition Checklist — Alaska

LANDLORD MOVE-IN / MOVE-OUT CONDITION CHECKLIST — ALASKA

ALASKA URLTA CONDITION-DOCUMENTATION CHECKLIST

AS 34.03.020(e) provides that, if the landlord requires one, a premises condition statement and any contents inventory must be included in, incorporated into, or attached to the rental agreement and signed by both parties. Alaska does not impose a universal five-day tenant-comment period. AS 34.03.070 separately governs deposit limits, deductions, itemization, deadlines, and willful withholding.

SECTION 1 — PROPERTY AND TENANCY INFORMATION

Alaska Deposit Limits (AS 34.03.070(a)):

• Security deposit maximum: Two months' periodic rent (this limit does not apply to rental units where the rent exceeds $2,000 per month)
• Pet deposit: An additional deposit up to one month's periodic rent may be charged for a pet that is not a service animal (AS 34.03.070(h)); it must be accounted for separately and used only for pet-related damage

Premises Condition Statement and Contents Inventory (AS 34.03.020(e))

WHEN REQUIRED BY THE LANDLORD: Document the condition at commencement, have both parties sign, and attach or incorporate the statement and inventory into the rental agreement. A joint walk-through and written comment period are prudent documentation practices, but Alaska law does not create the five-day period formerly stated here.

☐ Written condition statement prepared by landlord on [__/__/____]
☐ Copy provided to tenant on [__/__/____]
☐ Agreed tenant review period: [__/__/____] through [__/__/____]
☐ Tenant submitted written comments: ☐ Yes ☐ No
☐ Tenant comments attached: ☐ Yes ☐ N/A

SECTION 2 — CONDITION RATING SYSTEM

SECTION 3 — MOVE-IN INSPECTION

Move-In Inspection Date: [__/__/____]
Move-In Inspection Time: [____:____] ☐ AM ☐ PM
Inspection Conducted By: [________________________________]
Tenant Present: ☐ Yes ☐ No

3.1 — LIVING ROOM / ENTRY

3.2 — KITCHEN

3.3 — BATHROOM(S)

Bathroom Location: [________________________________]

(Copy this section for each additional bathroom.)

3.4 — BEDROOM(S)

Bedroom Number: [________________________________]

(Copy this section for each additional bedroom.)

3.5 — DINING AREA / HALLWAYS / STAIRS

3.6 — LAUNDRY AREA

3.7 — GARAGE / CARPORT / PARKING / STORAGE

3.8 — EXTERIOR / PORCH / DECK / YARD

3.9 — SAFETY DEVICES AND WINTER PREPAREDNESS

Alaska requires smoke detectors in residential dwellings. Given Alaska's extreme climate, heating system functionality and weatherization are critical habitability issues.

3.10 — HEATING AND PLUMBING SYSTEMS (Alaska-Critical)

SECTION 4 — UTILITY METER READINGS AT MOVE-IN

SECTION 5 — KEYS AND ACCESS DEVICES AT MOVE-IN

SECTION 6 — PHOTO / VIDEO DOCUMENTATION LOG (MOVE-IN)

Total photographs: [____] | Video recorded: ☐ Yes ☐ No
Digital files stored at: [________________________________]

SECTION 7 — MOVE-IN AGREED REPAIRS

SECTION 8 — MOVE-IN SIGNATURES

By signing below, the parties acknowledge that this checklist accurately reflects the condition of the premises at the time of the move-in inspection. The tenant acknowledges receipt of a copy of this condition report and any agreed comment period recorded in Section 1.

Tenant Signature: __________________________________________ Date: [__/__/____]

Tenant Printed Name: [________________________________]

Tenant Signature (2): __________________________________________ Date: [__/__/____]

Tenant Printed Name: [________________________________]

Landlord / Agent Signature: __________________________________________ Date: [__/__/____]

Printed Name / Title: [________________________________]

SECTION 9 — TENANT COMMENTS ON MOVE-IN CONDITION

Use this section to record agreed corrections or additions before both parties sign the condition statement. Alaska's URLTA does not prescribe a five-day tenant-comment period.

Tenant Comments:

[________________________________]
[________________________________]
[________________________________]
[________________________________]
[________________________________]
[________________________________]
[________________________________]

Date comments submitted: [__/__/____]

Tenant Signature: __________________________________________ Date: [__/__/____]

SECTION 10 — MOVE-OUT INSPECTION

Move-Out Inspection Date: [__/__/____]
Move-Out Inspection Time: [____:____] ☐ AM ☐ PM
Inspection Conducted By: [________________________________]
Tenant Present: ☐ Yes ☐ No
Forwarding Address Provided: ☐ Yes ☐ No

Tenant Last Known Address / Forwarding Address:
[________________________________]
[________________________________]

Move-Out Condition Assessment

Heating Oil / Fuel Level at Move-Out

Utility Meter Readings at Move-Out

Keys and Access Devices Returned

Unreturned key / device replacement cost: $ [________________________________]

Move-Out Photo / Video Documentation

Total photographs: [____] | Video recorded: ☐ Yes ☐ No

SECTION 11 — SECURITY DEPOSIT ACCOUNTING (14/30-DAY DEADLINES)

DEADLINE — AS 34.03.070(g):

• Compliant AS 34.03.290 termination notice and no covered damage-cost deduction: mail the itemization and refund within 14 days after termination and delivery of possession
• Covered damage-cost deduction: the landlord has 30 days after termination, even if notice complied
• Noncompliant termination notice or abandonment: the statute generally provides 30 days after the applicable termination, possession-delivery, or abandonment trigger

Date tenancy terminated and possession delivered: [__/__/____]
Forwarding address provided: ☐ Yes ☐ No
Applicable deadline: ☐ 14 days ([__/__/____]) ☐ 30 days ([__/__/____])

Itemized statement mailed on: [__/__/____]
Refund check mailed on: [__/__/____]
Mailed to: ☐ Tenant's last known address ☐ Forwarding address provided
Delivery method: ☐ First-class mail ☐ Certified mail

SECTION 12 — MOVE-OUT SIGNATURES

Tenant Signature: __________________________________________ Date: [__/__/____]

Tenant Printed Name: [________________________________]

Tenant Signature (2): __________________________________________ Date: [__/__/____]

Tenant Printed Name: [________________________________]

Landlord / Agent Signature: __________________________________________ Date: [__/__/____]

Printed Name / Title: [________________________________]

SECTION 13 — ALASKA COMPLIANCE SUMMARY

Security Deposit Key Rules

• Maximum deposit: Two months' rent (for units with rent of $2,000/month or less) (AS 34.03.070(a))
• Pet deposit: Additional one month's rent for a pet that is not a service animal; separate accounting and pet-damage-only use (AS 34.03.070(h))
• Condition statement: If required by the landlord, it must be part of or attached to the rental agreement and signed by both parties (AS 34.03.020(e)); no statutory five-day comment period applies
• Return deadlines: 14 days with AS 34.03.290-compliant notice and no covered damage-cost deduction; otherwise generally 30 days (AS 34.03.070(g))
• Itemized statement: Required for all deductions; must be mailed to tenant's last known address

Penalties for Non-Compliance (AS 34.03.070(d))

If the landlord willfully fails to comply with the return requirements, the tenant may recover:

• An amount not to exceed twice the actual amount withheld

Permissible Deductions (AS 34.03.070(b))

The landlord may deduct for:

• Accrued rent
• Damages caused by tenant noncompliance with AS 34.03.120, excluding normal wear and tear and deterioration caused by the landlord's own failures

Alaska-Specific Considerations

Heating and Winterization:
Alaska's extreme climate makes heating system functionality a critical habitability issue. Under AS 34.03.100, the landlord must maintain heating facilities in good working order. Document heating oil levels, furnace condition, pipe insulation, and heat tape at both move-in and move-out. Frozen or burst pipes caused by the landlord's failure to maintain adequate heat may not be charged to the tenant.

Vehicle Plug-In Outlets:
Many Alaska rental properties include exterior electrical outlets for vehicle block heaters. Document the condition and functionality of these outlets, as they are essential in winter months.

Well and Septic Systems:
In rural Alaska, many rental properties use well water and septic systems rather than municipal utilities. Document the condition of these systems and note any maintenance responsibilities.

Fuel Oil:
If the property uses oil heat, document the oil level in the tank at both move-in and move-out. The lease should address who pays for heating oil and how levels will be reconciled at the end of tenancy.

AURLTA Exemptions

The Alaska Uniform Residential Landlord and Tenant Act does not apply to:

• Transient occupancies in hotels/motels
• Occupancy under a contract of sale
• Occupancy by a member of a fraternal organization
• Occupancy by an employee whose right is conditional upon employment
• Owner-occupied dwellings with no more than four rental units (unless the owner elects coverage)

SECTION 14 — RECORD RETENTION

Use a counsel-approved retention period that accounts for all contract,
property, tax, licensing, and litigation-hold duties. AS 09.10.053 generally
gives contract actions three years; it does not support the former six-year
retention statement. Preserve records longer when another duty or anticipated
claim requires it.

☐ Move-in condition report filed
☐ Tenant inspection comments filed (if any)
☐ Move-in photographs/video archived
☐ Move-out checklist filed
☐ Move-out photographs/video archived
☐ Security deposit accounting filed
☐ Pet deposit accounting filed (separate)
☐ Tenant forwarding address on file

This template is provided for informational purposes only and does not constitute legal advice. Alaska landlord-tenant law governs a condition statement required by the landlord and has specific deposit limits and return deadlines. Consult a qualified Alaska attorney before relying on this document.