Certificate of Service — Kentucky

CERTIFICATE OF SERVICE

Commonwealth of Kentucky

COURT CAPTION

Circuit Court:

COMMONWEALTH OF KENTUCKY
[____________________] CIRCUIT COURT
DIVISION [____]

________________________________________,
                              Plaintiff,

v.                                              Civil Action No.: [____________]
                                                Judge: [________________________]
________________________________________,
                              Defendant.

District Court:

COMMONWEALTH OF KENTUCKY
[____________________] DISTRICT COURT
DIVISION [____]

________________________________________,
                              Plaintiff,

v.                                              Civil Action No.: [____________]
                                                Judge: [________________________]
________________________________________,
                              Defendant.

Court of Appeals (for service of briefs and motions):

COMMONWEALTH OF KENTUCKY
COURT OF APPEALS

________________________________________,
                              Appellant,

v.                                              Case No.: [____________________]

________________________________________,
                              Appellee.

(Select and complete the appropriate caption; delete the others. Note: Kentucky
uses "Commonwealth of Kentucky" as the court heading for all state courts.)

CERTIFICATE OF SERVICE

I, [________________________________], hereby certify that pursuant to Kentucky
Rule of Civil Procedure 5 and the Kentucky Court of Justice Administrative Rules
of Practice and Procedure for Electronic Filing, on [__/__/____], I served a
true and correct copy of the following document(s):

Document(s) Served:

1. [________________________________]
2. [________________________________]
3. [________________________________]
   (add rows as needed)

upon all parties or their counsel of record as identified below, by the method(s)
indicated.

SECTION I — PARTIES / COUNSEL SERVED

Party / Counsel No. 1

Method of Service (check all that apply):

☐ KYeCourt (KCOJ eFiling) Electronic Service — Filed and served through the
Kentucky Court of Justice (KCOJ) eFiling system (KYeCourt); upon electronic
filing acceptance, the system automatically generates and transmits a Notice
of Electronic Filing (NEF) to all registered eFiling participants in the case,
which constitutes service.

• KYeCourt / eFiling Transaction No.: [________________________________]
• Date/Time of System Acceptance: [__/__/____] at [________] ☐ AM ☐ PM

☐ Electronic Mail (Email) — Served by email with written consent of the
receiving party.

• Email address(es) served: [________________________________]
• Date/Time Transmitted: [__/__/____] at [________] ☐ AM ☐ PM
• ☐ Written consent on file; date of consent: [__/__/____]
• ☐ Delivery / read receipt obtained

☐ Hand Delivery

• Person who received delivery: [________________________________]
• Date/Time: [__/__/____] at [________] ☐ AM ☐ PM
• Location: [________________________________]

☐ U.S. First-Class Mail, Postage Prepaid

• Mailed from: [________________________________], Kentucky
• Date Mailed: [__/__/____]
• Note: Under CR 6.05, 3 additional days are added to any response period
  triggered by service by U.S. Mail.

☐ Certified Mail / Return Receipt Requested

• USPS Tracking No.: [________________________________]
• Date Mailed: [__/__/____]

☐ Commercial Carrier (Overnight)

• Carrier: [________________________________]
• Tracking No.: [________________________________]
• Date Tendered: [__/__/____]

☐ Other (describe): [________________________________]

Party / Counsel No. 2

Method of Service (check all that apply):

☐ KYeCourt Electronic Service

• KYeCourt Transaction No.: [________________________________]
• Date/Time: [__/__/____] at [________] ☐ AM ☐ PM

☐ Electronic Mail (Email)

• Email address(es) served: [________________________________]
• Date/Time Transmitted: [__/__/____] at [________] ☐ AM ☐ PM

☐ Hand Delivery

• Date/Time: [__/__/____] at [________]
• Location: [________________________________]

☐ U.S. First-Class Mail

• Mailed from: [________________________________], Kentucky
• Date Mailed: [__/__/____]

☐ Certified Mail

• USPS Tracking No.: [________________________________]

☐ Commercial Carrier

• Carrier: [________________] Tracking No.: [________________]

☐ Other: [________________________________]

(Duplicate Party / Counsel block as needed for additional parties)

SECTION II — MULTIPLE-PARTY SERVICE TABLE

(Use when serving three or more parties; attach continuation sheets if needed)

SECTION III — NON-KYeCOURT / SELF-REPRESENTED PARTY SERVICE

Parties who are not registered KYeCourt eFiling participants do not receive
auto-service through the system. Manual service is required for these parties.

☐ The following party is a Non-KYeCourt User or self-represented and was
served by conventional means:

• Party Name: [________________________________]
• Last Known Address: [________________________________]
• City, State, Zip: [________________________________]

• Method of Service:
  ☐ U.S. First-Class Mail — Date Mailed: [__/__/____]
  ☐ Hand Delivery — Date/Time: [__/__/____] at [________]
  ☐ Certified Mail — Tracking No.: [________________________________]
  ☐ Email (with written consent) — Date: [__/__/____]

• Notes: [________________________________]

SECTION IV — KYeCOURT / KCOJ eFILING NOTES

Auto-Service via NEF: When a document is filed and accepted through the
KCOJ eFiling system, the system automatically generates and transmits a Notice
of Electronic Filing (NEF) to all registered eFiling participants in the case.
The NEF constitutes service for all registered participants, eliminating the
need for separate service on those parties.

2025 Amended Order. Kentucky Supreme Court Order 2025-02 contains amended
rules for eFiling procedures. Attorneys should confirm compliance with the most
current eFiling administrative rules available at kycourts.gov.

Jefferson County (Louisville). For Jefferson Circuit Court civil cases,
confirm any local standing orders from the Jefferson Circuit Court Clerk's
office regarding eFiling, service, and certificate requirements, as Jefferson
County has historically maintained specific eFiling protocols.

Exemptions from eFiling. Certain parties may be exempt from mandatory
eFiling (e.g., incarcerated pro se litigants, parties without internet access).
If a party is exempt, confirm the authorized alternative service method and
document it carefully.

SECTION V — TIME COMPUTATION / MAIL RULE

Under CR 6.05, when a party must act within a prescribed period after service
and service is made by U.S. Mail, three (3) additional calendar days are
added to the prescribed response period. This addition does not apply to
KYeCourt electronic service (NEF).

Example: A 20-day response period triggered by mail service becomes
23 days from the date of mailing.

If the final day falls on a Saturday, Sunday, or court holiday, the deadline
extends to the next court day under CR 6.01.

SECTION VI — APPELLATE RECORD NOTE (CR 76.12)

When this certificate relates to service in a matter that may be appealed or
is currently on appeal, retain this certificate and all service documentation
for inclusion in the appellate record pursuant to CR 76.12. The Court of Appeals
and Kentucky Supreme Court require demonstration of proper service in the record.

DECLARATION

I certify under penalty of perjury that the foregoing Certificate of Service is
true and correct.

Date: [__/__/____]

_____________________________________________
[________________________________]
Kentucky Bar No.: [____________________]
[________________________________] (Firm Name)
[________________________________] (Street Address)
[________________________________] (City, State, Zip)
Telephone: ([____]) [____]-[________]
Facsimile:  ([____]) [____]-[________]
Email:      [________________________________]
Attorney for [________________________________]

PRACTITIONER NOTES

1. "Commonwealth of Kentucky" Heading. Kentucky courts are captioned under
"Commonwealth of Kentucky" rather than "State of Kentucky." Use correct
terminology in all captions and certificates.

2. KYeCourt NEF as Service. Upon filing through KYeCourt, the NEF serves all
registered participants automatically. This eliminates the need to separately
certify service on registered counsel for eFiled documents. However, document
service on any non-registered parties.

3. 2025 Amended Order. Kentucky Supreme Court Order 2025-02 (Amended Order in
Re: Administrative Rules for eFiling) contains updated eFiling requirements.
Review the current version at kycourts.gov before filing.

4. Email Consent. Email service outside the KYeCourt system requires written
consent. Obtain and retain written consent documentation.

5. Three-Day Mail Rule. CR 6.05 adds 3 days for mail service. Calendar all
deadlines accordingly. Adjust for weekends and holidays under CR 6.01.

6. Local Administrative Orders. Jefferson Circuit (Louisville), Fayette
Circuit (Lexington), and other high-volume circuits may have standing orders
addressing service and filing requirements. Check the clerk's office or the
circuit's website for current orders.

7. Appellate Service. For matters in the Court of Appeals or Kentucky Supreme
Court, service requirements under CR 76.12 apply. Include this certificate with
any appellate filings and retain copies for the record.

8. District Court Matters. Kentucky District Courts handle civil cases under
the jurisdictional limit. Confirm that eFiling is available and mandatory for
your specific District Court matter, as availability may vary by county.

Sources and References

• Kentucky eFiling Rules: https://ehelp.kycourts.net/rules-for-efiling/
• KCOJ File & Serve (eFiling): https://www.kycourts.gov/AOC/Information-and-Technology/Pages/File_Serve(eFiling).aspx
• Kentucky Supreme Court Order 2025-02: https://www.kycourts.gov/Courts/Supreme-Court/Supreme%20Court%20Orders/202502.pdf
• Kentucky Supreme Court Order 2022-65: https://www.kycourts.gov/Courts/Supreme-Court/Supreme%20Court%20Orders/202265.pdf
• Jefferson County eFiling: https://www.jeffersonkycourtclerk.com/efiling-electronic-case-filing-for-civilcriminal-cases/