Certificate of Service — Hawaii

CERTIFICATE OF SERVICE

State of Hawai'i

COURT CAPTION

Circuit Court:

IN THE CIRCUIT COURT OF THE [FIRST / SECOND / THIRD / FIFTH] CIRCUIT, STATE OF HAWAI'I

Civil No.: [____________________] Judge: [____________________]

District Court:

IN THE DISTRICT COURT OF THE [FIRST / SECOND / THIRD / FIFTH] CIRCUIT, [DIVISION] DIVISION, STATE OF HAWAI'I

Case No.: [____________________]

Family Court:

IN THE FAMILY COURT OF THE [FIRST / SECOND / THIRD / FIFTH] CIRCUIT, STATE OF HAWAI'I

Case Title as Docketed: [________________________________] FC No.: [____________________]

CERTIFICATE OF SERVICE

I, [________________________________], hereby certify that on [__/__/____],
I served a true and correct copy of the following document(s):

Document(s) Served:

1. [________________________________]
2. [________________________________]
3. [________________________________]
   (add rows as needed)

upon the persons or counsel of record identified below by the method(s)
indicated. In circuit civil court, HRCP Rule 5 governs service; in district
civil court, DCRCP Rule 5 governs; and in family court, HFCR Rule 5 governs.
For cases in JIMS, the Hawai'i Electronic Filing and Service Rules also apply.

SECTION I — PARTIES / COUNSEL SERVED

Party / Counsel No. 1

Method of Service (check all that apply):

☐ JEFS Electronic Service (HEFSR Rule 6.1) — The Notice of Electronic
Filing (NEF) constitutes service of the filed document on JEFS Users.

• JEFS Transaction / Confirmation No.: [________________________________]
• Date/Time of JEFS Acceptance: [__/__/____] at [________] ☐ AM ☐ PM
• Under HRCP Rule 5(b)(3), service is complete upon electronic transmission
  of the NEF.

☐ Electronic Service by Nonuser Consent — Signed consent received on
[__/__/____]; sent to [email address] on [__/__/____] at [________].

☐ Hand Delivery / Personal Service — Delivered in person.

• Person who received delivery: [________________________________]
• Date/Time: [__/__/____] at [________] ☐ AM ☐ PM
• Location: [________________________________]

☐ U.S. First-Class Mail, Postage Prepaid

• Mailed from: [________________________________], Hawai'i
• Date Mailed: [__/__/____]
• Note: HRCP, DCRCP, and HFCR Rule 6(e) each add two days to a period
  measured from service by mail.

☐ Certified Mail

• USPS Tracking No.: [________________________________]
• Date Mailed: [__/__/____]

☐ Overnight / Commercial Courier

• Carrier: [________________________________]
• Tracking No.: [________________________________]
• Date delivered to recipient: [__/__/____]
• Person who received delivery: [________________________________]

☐ Other (describe): [________________________________]

Party / Counsel No. 2

Method of Service (check all that apply):

☐ JEFS Electronic Service

• JEFS Confirmation No.: [________________________________]
• Date/Time: [__/__/____] at [________] ☐ AM ☐ PM

☐ Electronic Service by Nonuser Consent

• Signed consent received: [__/__/____]
• Email and date/time sent: [________________________________]

☐ Hand Delivery / Personal Service

• Date/Time: [__/__/____] at [________]
• Location: [________________________________]

☐ U.S. First-Class Mail

• Mailed from: [________________________________], Hawai'i
• Date Mailed: [__/__/____]

☐ Certified Mail

• USPS Tracking No.: [________________________________]

☐ Overnight / Commercial Courier

• Carrier: [________________] Tracking No.: [________________]
• Date and recipient of delivery: [________________________________]

☐ Other: [________________________________]

(Duplicate Party / Counsel block as needed for additional parties)

SECTION II — MULTIPLE-PARTY SERVICE TABLE

(Use when serving three or more parties; attach continuation sheets if needed)

SECTION III — NON-JEFS PARTY SERVICE

For an electronically filed document, record a nonuser's signed consent and
the electronic method used under HEFSR Rule 6.1. When conventional service is
required under Rule 6.2(a), the filing party must also file a certificate of
conventional service. For discovery materials, HRCP Rule 5(f) and DCRCP Rule
5(f) generally bar automatic filing of the materials. HFCR Rule 5(h) requires
a certificate of service for discovery requests and responses.

☐ The following party is a Non-JEFS User and was served by conventional means:

• Party Name: [________________________________]
• Last Known Address: [________________________________]
• City, State, Zip: [________________________________]

• Method of Service:
  ☐ U.S. First-Class Mail — Date Mailed: [__/__/____]
  ☐ Hand Delivery — Date/Time: [__/__/____] at [________]
  ☐ Certified Mail — Tracking No.: [________________________________]

• Notes: [________________________________]

SECTION IV — JEFS SYSTEM NOTES

JEFS Auto-Service: When a document is accepted through JEFS, the system
automatically generates and transmits a Notice of Electronic Filing (NEF) to
all registered JEFS participants in the case, serving as electronic service.
The NEF constitutes proof of service for JEFS Users (HEFSR Rule 6).

Proof of Service: Retain the Notice of Electronic Filing for electronic
service. HEFSR Rule 6.2(a) requires the filing party to file a certificate
of conventional service when it conventionally serves an electronically filed document.
In family court, HFCR Rule 5(e) treats the NEF itself as the certificate of
service on JEFS Users.

Technical Failure (HEFSR Rule 10): If JEFS experiences a technical failure,
note and retain documentation of the problem. A party claiming prejudice may
seek relief; the court decides whether relief is warranted.

SECTION V — TIME COMPUTATION / MAIL RULE

Under HRCP, DCRCP, and HFCR Rule 6(e), when a party must act within a
prescribed period after service by mail, two (2) additional days are added
to that period. This mail extension does not apply to JEFS electronic service.

If the last day of the period falls on a Saturday, Sunday, or legal holiday, the
deadline extends to the next court day under the applicable Rule 6(a).

DECLARATION

I declare under penalty of perjury that the foregoing Certificate of Service is
true and correct.

DATED: [________________________________], Hawai'i, [__/__/____].

_____________________________________________
[________________________________]
Hawai'i Bar No.: [____________________]
[________________________________] (Firm Name)
[________________________________] (Street Address)
[________________________________] (City, State, Zip)
Telephone: ([____]) [____]-[________]
Facsimile: ([____]) [____]-[________]
Email: [________________________________]
Attorney for [________________________________]

PRACTITIONER NOTES

1. JEFS Registration. HEFSR Rule 4.1(a) requires an attorney representing
a party in a JIMS case to register as a JEFS User unless the court exempts the
attorney. Confirm the applicable filing procedure for the case and court.

2. HEFSR Rule 6 — Service by JEFS. Registered JEFS Users are served via the
NEF automatically generated upon filing acceptance. Retain JEFS transaction IDs
and NEFs in the litigation file as proof of service.

3. HEFSR Rule 10 — Technical Failure. Document the problem and any missed
deadline. A party claiming prejudice may seek relief, which the court decides.

4. Non-JEFS Users. The NEF constitutes service on JEFS Users. For a nonuser,
record any signed consent and the method of electronic service actually used;
otherwise use a conventional method under Rule 5(b) and Rule 6.2(a), and
document it in this certificate.

5. Two-Day Mail Rule. HRCP, DCRCP, and HFCR Rule 6(e) each add 2 days to
a prescribed period measured from service by mail. This does not apply to JEFS.

6. Family Court Post-Decree Motions. HFCR Rule 5(b) requires personal
service for a motion raising new issues after final disposition and the appeal
period. Rule 5(d) calls for proof of personal service. Use the appropriate
proof of service for that situation.

7. Protective Orders / Confidential Filings. For matters under a protective
order, confirm that service of confidential documents complies with the order's
terms before transmitting through JEFS or email.

Sources and References

• Hawaii Electronic Filing and Service Rules (HEFSR): https://www.courts.state.hi.us/wp-content/uploads/2024/09/hefsr_ada.htm
• Hawai'i Rules of Civil Procedure (HRCP): https://www.courts.state.hi.us/wp-content/uploads/2024/09/hrcp_ada.pdf
• Hawaii Judiciary eFiling: https://www.courts.state.hi.us/legal_references/efiling
• Rules of the Circuit Courts of Hawaii: https://www.courts.state.hi.us/wp-content/uploads/2025/01/rcch.htm
• District Court Rules of Civil Procedure: https://www.courts.state.hi.us/wp-content/uploads/2024/09/dcrcp_ada.htm
• Hawai'i Family Court Rules: https://www.courts.state.hi.us/wp-content/uploads/2024/09/hfcr_ada.htm