Bill of Sale - Iowa

BILL OF SALE

Iowa Personal-Property Drafting Form

DO NOT USE AS AN AGENCY FILING

This document records selected private sale terms. It does not replace a
certificate of title, assigned title, registration document, tax filing,
odometer or damage disclosure, lien release, brand or health record, agency
application, or other required transfer instrument.

Before signing, classify the property and identify the current official
transfer route:

1. PARTIES AND EFFECTIVE DATE

This Bill of Sale is made as of [__/__/____] by and between:

Seller

Legal name: [________________________________]

Entity type, if applicable: [________________________________]

Address: [________________________________]

Telephone / email: [________________________________]

Authorized signer and title: [________________________________]

Buyer

Legal name: [________________________________]

Entity type, if applicable: [________________________________]

Address: [________________________________]

Telephone / email: [________________________________]

Authorized signer and title: [________________________________]

Seller agrees to sell and Buyer agrees to purchase the property described
below on the completed terms of this Bill of Sale.

2. PROPERTY DESCRIPTION

2.1 Property category

• ☐ motor vehicle;
• ☐ watercraft or vessel;
• ☐ trailer;
• ☐ ATV, off-road, or recreational vehicle;
• ☐ farm, construction, or business equipment;
• ☐ livestock or animal;
• ☐ inventory, furniture, electronics, or other goods; or
• ☐ other: [________________________________].

2.2 Identifying information

Complete narrative description:

[____________________________________________________________]

[____________________________________________________________]

2.3 Included property

• ☐ accessories: [________________________________];
• ☐ manuals and records: [________________________________];
• ☐ keys, remotes, credentials, or codes: [________________________________];
• ☐ spare parts or attachments: [________________________________];
• ☐ transferable warranties approved by the issuer: [_____________________];
• ☐ other: [________________________________].

2.4 Excluded property

[____________________________________________________________]

3. PURCHASE PRICE AND PAYMENT

Purchase price: $[________________________________]

Deposit previously paid: $[________________________________]

Balance due: $[________________________________]

Payment method: [Cash / verified funds / wire / financing / trade / other]

Payment date or schedule: [________________________________]

Payee and delivery instructions: [________________________________]

Receipt status:

• ☐ Seller acknowledges full receipt.
• ☐ Seller acknowledges partial receipt of $[________________________________].
• ☐ Receipt will be acknowledged separately after cleared funds.

No payment method, financing term, or receipt should be represented as final
until it matches the parties' actual transaction records.

4. TAXES, FEES, AND GOVERNMENT FILINGS

The parties allocate responsibility between themselves as follows, subject to
the requirements of the applicable government authority:

This allocation does not alter a government's authority to collect an amount
or require a filing from the person identified by current law.

5. DELIVERY, POSSESSION, TITLE, AND RISK

5.1 Delivery and possession

Delivery date: [__/__/____]

Delivery location: [________________________________]

Delivery method and cost allocation: [________________________________]

Possession transfers when: [________________________________]

5.2 Ownership documents

Seller shall deliver only the documents selected and verified for this asset:

• ☐ current ownership or title document;
• ☐ properly completed assignment document;
• ☐ lien release or payoff evidence;
• ☐ agency-required disclosure;
• ☐ maintenance, warranty, or service record;
• ☐ bill of lading, receipt, or delivery record;
• ☐ power or authority document for the signer; and
• ☐ other: [________________________________].

5.3 Risk of loss

Risk of physical loss or damage shifts at this selected event:

• ☐ cleared payment;
• ☐ signing;
• ☐ delivery;
• ☐ Buyer's acceptance after inspection; or
• ☐ other: [________________________________].

Insurance responsibility before and after that event:

[____________________________________________________________]

6. SELLER REPRESENTATIONS

Seller makes only the representations checked below:

• ☐ Seller owns the Property and has authority to sell it.
• ☐ No other person's consent is required, except: [______________________].

• ☐ The Property is free of liens and security interests, except those listed
  in Section 7.

• ☐ Seller has disclosed the known material conditions listed in Section 8.

• ☐ Identifying numbers in this document match the Property and available
  records.

• ☐ Seller has not promised any condition, performance, or use except as
  written in this Bill of Sale.

• ☐ Other negotiated representation: [________________________________].

Unchecked statements are not representations.

7. LIENS, SECURITY INTERESTS, AND THIRD-PARTY CLAIMS

7.1 Status

• ☐ Seller represents there is no known lien, security interest, ownership
  claim, lease, or other encumbrance.

• ☐ The following encumbrance exists:

7.2 Closing treatment

• ☐ payoff from sale proceeds;
• ☐ release delivered before possession transfers;
• ☐ escrow or third-party closing instructions attached;

• ☐ Buyer assumes the obligation only under a separately reviewed agreement;
  or

• ☐ other: [________________________________].

8. CONDITION AND DISCLOSURES

8.1 Inspection

Buyer has:

• ☐ inspected the Property;
• ☐ used an independent inspector or specialist;
• ☐ declined an offered inspection opportunity; or
• ☐ conditioned the purchase on this inspection: [_______________________].

8.2 Known conditions

Seller discloses these known defects, damage, repairs, missing parts, title or
registration issues, recalls, restrictions, or other material conditions:

[____________________________________________________________]

[____________________________________________________________]

8.3 Required external disclosures

Current official transfer materials require these separate disclosures or
certifications:

[____________________________________________________________]

Attach them rather than recreating them from memory in this Bill of Sale.

9. WARRANTY SELECTION

Select one route and delete the others from the signed copy.

Option A — As-is contractual allocation

☐ Except for the express representations written in this Bill of Sale, Seller
makes no additional contractual promise concerning the Property's condition or
performance. Buyer accepts the observed condition after the completed
inspection process, subject to nonwaivable law identified by counsel.

Option B — Limited express warranty

☐ Seller gives only this express warranty:

Covered condition or performance: [________________________________]

Warranty period or event: [________________________________]

Remedy: [Repair / replacement / refund / other: ______________________]

Exclusions: [________________________________]

Claim notice method: [________________________________]

Option C — Identified third-party warranty

☐ The only identified warranty is issued by [________________________________]
under document number [________________________________], subject to that
issuer's transfer approval and terms. Seller does not promise transferability.

10. OPTIONAL CLAIM ALLOCATION

Use only after counsel confirms the scope and interaction with insurance,
commercial law, consumer law, and nonwaivable duties.

10.1 Seller responsibility

Seller shall be responsible for a third-party ownership or lien claim arising
from Seller's acts before transfer to the extent stated here:

[____________________________________________________________]

10.2 Buyer responsibility

Buyer shall be responsible for claims arising from Buyer's possession or use
after the agreed transfer event to the extent stated here:

[____________________________________________________________]

10.3 Limits and exclusions

[____________________________________________________________]

No liability cap, indemnity, defense duty, fee award, or remedy limitation is
created unless completed expressly and approved by counsel.

11. VEHICLE OR OTHER TITLED-ASSET HANDOFF

Complete this section only as a preparation checklist. Do not submit it to an
agency.

Use the current official Iowa agency and county materials for the exact asset.
Do not infer a deadline, fee, exemption, form version, vehicle-age threshold,
notarization rule, or disclosure duty from this Bill of Sale.

12. AGRICULTURAL, LIVESTOCK, OR SPECIAL-ASSET HANDOFF

If applicable, identify current requirements for ownership, brands, health or
movement certificates, testing, permits, secured interests, regulated goods,
or other special conditions:

13. ENTIRE AGREEMENT AND CHANGES

This Bill of Sale and its identified attachments state the parties' complete
agreement concerning the sale of the Property. A change must be written and
signed by both parties unless a current nonwaivable rule requires a different
method.

Attachments incorporated into this Bill of Sale:

[____________________________________________________________]

14. GOVERNING LAW AND DISPUTE TERMS

Selected governing law: [Iowa / other: _______________________________]

Selected forum or dispute process: [________________________________]

Attorney review of enforceability and jurisdiction: [________________]

This form contains no predispute jury waiver, mandatory arbitration clause,
automatic attorney-fee award, or automatic injunctive-relief term.

15. SIGNATURES

Seller

Signature: __________________________________

Printed name: [________________________________]

Title / authority, if applicable: [________________________________]

Date: [__/__/____]

Buyer

Signature: __________________________________

Printed name: [________________________________]

Title / authority, if applicable: [________________________________]

Date: [__/__/____]

Optional witness or acknowledgment

Use only when independently required or selected after review.

Witness / notarial officer: __________________________________

Capacity and completion details: [________________________________]

Date: [__/__/____]

FINAL CLOSING CHECKLIST

• ☐ Property and every identifier match the physical asset and records.
• ☐ Seller and Buyer names match their identification or entity records.
• ☐ Signer authority is documented.
• ☐ Price, deposit, balance, and receipt status reconcile.
• ☐ Delivery, possession, title, and risk-transfer events are consistent.
• ☐ Liens and payoff or release steps are complete.
• ☐ Condition disclosures and inspection records are attached.
• ☐ Only one warranty route remains in the signed copy.
• ☐ Current official forms are used for every titled or regulated asset.
• ☐ Taxes, fees, filings, and deadlines were confirmed independently.
• ☐ No unused options, drafting notes, or blank material terms remain.
• ☐ Each party receives a complete signed copy and the required external
  transfer documents.