Delaware Common Interest Community Records Response
DELAWARE COMMON INTEREST COMMUNITY RECORDS RESPONSE
Date: [__/__/____]
To: [UNIT OWNER / AUTHORIZED AGENT / ADDRESS]
From: [ASSOCIATION / BOARD OR MANAGER / ADDRESS]
Re: Written request received [DATE] concerning [COMMUNITY / UNIT]
We respond under 25 Del. C. § 81-318. The requester is ☐ a unit owner ☐ the unit owner's authorized agent; authorization [DETAIL]. The stated membership-related purpose is [PURPOSE]. The request identifies these specific maintained records: [SUMMARY].
Coverage determination: Community form [TYPE]; creation date [DATE]; unit count [COUNT]; development rights [DETAIL]; residential use and declaration [DETAIL]. Sections 81-117 through 81-120, 81-122 and 81-124 were checked for small, preexisting, nonresidential or continuing-care exceptions: [WHY § 81-318 APPLIES].
| Requested record and period | Disposition and specific explanation | Examination or copy method |
|---|---|---|
| [RECORD] | [AVAILABLE / NOT MAINTAINED / PARTIALLY WITHHELD; DETAIL] | [DATE / TIME / PLACE / METHOD] |
| [RECORD] | [AVAILABLE / NOT MAINTAINED / PARTIALLY WITHHELD; DETAIL] | [DATE / TIME / PLACE / METHOD] |
| [RECORD] | [AVAILABLE / NOT MAINTAINED / PARTIALLY WITHHELD; DETAIL] | [DATE / TIME / PLACE / METHOD] |
Examination appointment: [DATE / TIME / LOCATION], during reasonable business hours or at another mutually convenient time and place. The § 81-318(b) five-day written notice was received [DATE]. That provision states an advance-notice condition for exercising the right, not a general deadline for association production.
Limited withholding, if any: [RECORD / PORTION / SPECIFIC § 81-318(c) BASIS / REMAINDER AVAILABLE]. Individual unit-owner files other than the requester's own, confidential executive-session material, and other listed categories require record-specific handling.
Copies and fee: ☐ Paper [DETAIL] ☐ Electronic transmission available and requested [DETAIL]. Advance fee $[AMOUNT], itemized actual materials and labor [ITEMIZATION]. The association is not compiling or synthesizing new information for this request.
Association contact: [NAME / TITLE / EMAIL / PHONE]
Authorized signature: ______________________________ Date: [__/__/____]
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Delaware
- Category
- Real Estate
Legal authority
- 25 Del. C. § 81-117
- 25 Del. C. § 81-118
- 25 Del. C. § 81-119
- 25 Del. C. § 81-120
- 25 Del. C. § 81-122
- 25 Del. C. § 81-124
- 25 Del. C. § 81-318
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
25 Del. C. § 81-318(b) (checked October 3, 2026): "Subject to the provisions of subsection (c) of this section, all records kept by the association, including the association’s membership list and address, and aggregate salary information of employees of the association, shall be available for examination and copying by a unit owner or the unit owner’s authorized agent so long as the request is made in good faith and for a proper purpose related to the owner’s membership in the association."
25 Del. C. § 81-318(b) (notice) (checked October 3, 2026): "This right of examination may be exercised: (i) only during reasonable business hours or at a mutually convenient time and location, and (ii) upon 5-days’ written notice reasonably identifying the purpose for the request and the specific records of the association requested."
25 Del. C. § 81-318(c) (checked October 3, 2026): "Records kept by an association may be withheld from inspection and copying to the extent that they concern: (1) Personnel matters relating to specific persons or a person’s medical records; (2) Contracts, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation; (3) Pending or threatened litigation, arbitration, mediation or other administrative proceedings;"
25 Del. C. § 81-318(c)(7)-(8) (checked October 3, 2026): "(7) Meeting minutes or other confidential records of an executive session of the executive board; or (8) Individual unit owner files other than those of the requesting owner."
Draft your Delaware Common Interest Community Records Response in the editor
Answer a few questions, let the AI editor draft each section from your answers, review it, and download Word and PDF. $99 one time, or $249 per month for every document and every Ezel app.