Certificate of Service - Utah

CERTIFICATE OF SERVICE

State of Utah

UTAH SERVICE RULES — QUICK REFERENCE

Primary Authority: Utah Rules of Civil Procedure Rules 5 and 6 govern service of papers after the initial summons in Utah civil actions.

Who Must Be Served (Utah R. Civ. P. 5(a)): Unless a statute, rule, or order permits otherwise, every document filed after the original complaint must be served by the filing party on every party. Rule 5 contains specific default-party, property-seizure, represented-party, limited-appearance, and postjudgment rules. Initial process on a new defendant is governed by Rule 4, not this certificate.

Authorized Methods of Service (Utah R. Civ. P. 5(b)):

1. Electronic filing — Rule 5(b)(3)(A): Submitting a document for electronic filing serves a person with an electronic filing account, except in juvenile court.
2. Email — Rule 5(b)(3)(B): When the serving or served party lacks an electronic filing account, use the most recent address provided under Rule 10 or 76 or the specified attorney-record address.
3. Mail/hand/office/dwelling — Rule 5(b)(3)(C)(i)-(iv): These routes apply when the serving or served person has neither an electronic filing account nor email, using the exact address, office, dwelling, and recipient conditions in the rule.
4. Other agreed method — Rule 5(b)(3)(C)(v): Any other method requires the parties' written agreement. Commercial-carrier, fax, or posting options are not standalone current Rule 5 methods.

No Certificate Required for Electronic Filing Service: Under Utah R. Civ. P. 5(d), no certificate of service is required when a document is served through an electronic filing account. When a filed document is served by email, mail, or another Rule 5 method, the certificate showing the date, method, and email or mailing address used (unless safeguarded) must be filed with it or within a reasonable time. For an unfiled document, no certificate need be filed unless a rule or order requires filing.

Mail Service — Three-Day Extension (Utah R. Civ. P. 6(d)): When a party may or must act within a specified time after service, and the paper was served by mail, three (3) additional days are added to the period. No extension applies to electronic filing service or other electronic service.

Utah E-Filing System — MyCase: The Utah Courts operate MyCase (utcourts.gov) as the electronic filing and case management system. Attorneys with an electronic filing account are required to file documents electronically. When a document is submitted through MyCase, the system automatically serves all other registered participants. Attorneys must register and maintain an active MyCase account.

Email Service: Email service is permitted when the person being served has designated an email address for service in this case or another filing in the same court. When served by email outside of MyCase, a certificate of service must be filed.

Service on Unrepresented Parties (Utah R. Civ. P. 6 Note): When a party is not represented by an attorney and does not have an electronic filing account, and must act within a specified time after the filing of a paper, the period runs from the service date rather than the filing date. This protects self-represented parties who may not have access to real-time filing notifications.

Safeguarded Information: Address information for safeguarded persons (e.g., domestic violence victims) must not be included in the certificate of service. Follow Utah R. Civ. P. 26(c) and Rule 4-202.02 of the Utah Code of Judicial Administration.

PART I — CASE CAPTION

IN THE [________________________________] DISTRICT COURT
STATE OF UTAH, [________________________________] COUNTY

[________________________________],
Plaintiff(s),

vs. Case No.: [________________________________]

[________________________________],
Defendant(s).

Presiding Judge: [________________________________]
Commissioner (if applicable): [________________________________]

PART II — IDENTIFICATION OF DOCUMENT(S) SERVED

Title(s) of Document(s) Served:

1. [________________________________]
2. [________________________________]
3. [________________________________]
4. [________________________________]
5. [________________________________]

(Attach additional sheet if necessary)

Total Pages Served (including all exhibits and attachments): [____]

Date of Service: [__/__/____]

PART III — PARTIES AND COUNSEL SERVED

Party/Counsel No. 1:

Name: [________________________________]
Law Firm/Organization: [________________________________]
Mailing Address: [________________________________]
City, State, Zip: [________________________________], UT [________]
Email Address Designated for Service: [________________________________]
Fax Number (if designated): [________________________________]
Utah State Bar No. (if attorney): [________________________________]
MyCase Electronic Filing Account: ☐ Yes ☐ No
Representing: ☐ Plaintiff ☐ Defendant ☐ Petitioner ☐ Respondent ☐ Other: [____________]
Self-Represented Party: ☐ Yes ☐ No MyCase Account (if pro se): ☐ Yes ☐ No

Party/Counsel No. 2:

Name: [________________________________]
Law Firm/Organization: [________________________________]
Mailing Address: [________________________________]
City, State, Zip: [________________________________], UT [________]
Email Address Designated for Service: [________________________________]
Fax Number (if designated): [________________________________]
Utah State Bar No. (if attorney): [________________________________]
MyCase Electronic Filing Account: ☐ Yes ☐ No
Representing: ☐ Plaintiff ☐ Defendant ☐ Petitioner ☐ Respondent ☐ Other: [____________]
Self-Represented Party: ☐ Yes ☐ No MyCase Account (if pro se): ☐ Yes ☐ No

Party/Counsel No. 3:

Name: [________________________________]
Law Firm/Organization: [________________________________]
Mailing Address: [________________________________]
City, State, Zip: [________________________________], UT [________]
Email Address Designated for Service: [________________________________]
Fax Number (if designated): [________________________________]
Utah State Bar No. (if attorney): [________________________________]
MyCase Electronic Filing Account: ☐ Yes ☐ No
Representing: ☐ Plaintiff ☐ Defendant ☐ Petitioner ☐ Respondent ☐ Other: [____________]
Self-Represented Party: ☐ Yes ☐ No MyCase Account (if pro se): ☐ Yes ☐ No

(Attach additional sheets for additional parties)

PART IV — METHOD OF SERVICE

IMPORTANT NOTE ON CERTIFICATES: Under Utah R. Civ. P. 5(d), no certificate is required when a document is served through an electronic filing account. Complete this certificate for email, mail, hand/office/dwelling delivery, or another method agreed in writing under Rule 5(b)(3)(C)(v), subject to Rule 5(d)(2)'s unfiled-document rule.

Select all methods used. If different parties were served by different methods, note which method applies to which party.

A. Electronic Filing Service (Utah R. Civ. P. 5(b)(3)(A))

☐ Service through an Electronic Filing Account

The document(s) was submitted for electronic filing. Each person listed below had an electronic filing account and was served by submission under Rule 5(b)(3)(A). No certificate is required for that service under Rule 5(d).

Date of Electronic Filing/Submission: [__/__/____]
Time of Submission: [____] ☐ a.m. ☐ p.m.
Electronic Filing Transaction/Confirmation Number: [________________________________]

Parties/counsel served through electronic filing accounts:
Name: [________________________________] Account Email: [________________________________]
Name: [________________________________] Account Email: [________________________________]

Parties/counsel without electronic filing accounts (complete an authorized alternative below):
Name: [________________________________] Alternative Method: [________________________________]
Name: [________________________________] Alternative Method: [________________________________]

B. Service by United States Mail (Utah R. Civ. P. 5(b)(3)(C)(i))

☐ First-Class U.S. Mail — Postage Prepaid

I placed the document(s) in sealed, properly addressed envelopes with first-class postage fully prepaid and deposited them in the United States mail.

IMPORTANT — MAIL SERVICE EXTENSION: Pursuant to Utah R. Civ. P. 6(d), when service is made by mail, three (3) additional days are added to any response or action period that begins upon service of this document.

Date of Mailing: [__/__/____]
Post Office/Mailing Location: [________________________________], Utah
City and State: [________________________________]

☐ Certified Mail — Return Receipt Requested
Certified Mail Article Number(s): [________________________________]
Return Receipt Received: ☐ Yes Date: [__/__/____] ☐ No/Pending

Parties/counsel served by mail:
Name: [________________________________]
Address: [________________________________] (Do not include safeguarded address — see privacy note)

Name: [________________________________]
Address: [________________________________]

C. Email Service (Utah R. Civ. P. 5(b)(3)(B))

☐ Service by Electronic Mail (Email — Outside MyCase)

When the serving or served party does not have an electronic filing account, use the current email route and the address specified by Rule 5(b)(3)(B).

Email address designated by party/counsel:
Name: [________________________________] Designated Email: [________________________________]
Name: [________________________________] Designated Email: [________________________________]

Date and Time of Email Transmission: [__/__/____] at [____] ☐ a.m. ☐ p.m.
No failed/undeliverable notification received: ☐ Confirmed

A certificate of service must be filed when serving by email outside of MyCase, showing the date and method of service and the email address used (Utah R. Civ. P. 5(d)).

D. Hand Delivery (Utah R. Civ. P. 5(b)(3)(C)(ii))

☐ Hand Delivery — In Person

The document(s) was personally delivered to the attorney or party.

Delivered to: [________________________________]
Capacity: ☐ Attorney of Record ☐ Party ☐ Authorized Agent
Address of Delivery: [________________________________]
Date of Delivery: [__/__/____]
Time of Delivery: [____] ☐ a.m. ☐ p.m.
Delivered by: [________________________________]

E. Other Method Agreed in Writing (Utah R. Civ. P. 5(b)(3)(C)(v))

☐ Service by Commercial Carrier Under Attached Written Agreement

The parties agreed in writing to service by the identified commercial carrier. Attach or identify the agreement and its terms; Rule 5 does not list commercial-carrier service as a standalone method.

Carrier Name: [________________________________]
Tracking Number: [________________________________]
Date of Deposit: [__/__/____]
Delivery Address: [________________________________]
Delivery Confirmed: ☐ Yes — Date: [__/__/____] ☐ Pending

F. Facsimile Under Written Agreement (Utah R. Civ. P. 5(b)(3)(C)(v))

☐ Service by Facsimile

Facsimile service is used only under the parties' attached or identified written agreement. A designated number alone is not the current Rule 5 predicate.

Designated fax number: [________________________________]
Party who designated this fax number: [________________________________]
Date and Time of Transmission: [__/__/____] at [____] ☐ a.m. ☐ p.m.
Number of Pages (including cover page): [____]
Fax Transmission Confirmed: ☐ Yes ☐ No

PART V — SELF-REPRESENTED PARTY SERVICE

(Complete if any party is self-represented/pro se)

☐ One or more parties in this action are self-represented (pro se).

Self-Represented Party Name: [________________________________]
Service Address (non-safeguarded): [________________________________]
MyCase Account: ☐ Yes (served automatically upon electronic filing) ☐ No
Designated Email Address for Service: [________________________________]

Method of service on self-represented party:
☐ MyCase (registered account — no certificate required)
☐ U.S. Mail — Address: [________________________________]
☐ Email — Designated address: [________________________________]
☐ Hand delivery
☐ Fax — Designated number: [________________________________]

Important: Under Utah R. Civ. P. 6, when a self-represented party who does not have a MyCase electronic filing account must act within a specified period after filing of a paper, the period runs from the date of service, not the filing date. This affects deadlines when serving self-represented parties by mail or other non-MyCase methods.

PART VI — CERTIFICATE OF SERVICE (Utah R. Civ. P. 5(d))

(Complete this certificate for all non-MyCase service methods)

I, [________________________________], certify:

1. I am ☐ an attorney admitted to practice in Utah (Bar No.: [________________]) ☐ a self-represented party ☐ other: [____________] in this action.

2. On [__/__/____], I served or caused to be served a true and correct copy of the document(s) identified in Part II upon the parties and/or counsel identified in Part III, by the method(s) specified in Part IV.

3. For each party served, the date and method of service, and the email or mailing address used (unless safeguarded), are stated above.

4. All service was performed in compliance with Utah R. Civ. P. 5.

I declare under penalty of perjury under the laws of the State of Utah that the foregoing is true and correct.

Executed on [__/__/____], at [________________________________], Utah.

Signature: [________________________________]

Printed Name: [________________________________]

Utah State Bar No. (if applicable): [________________________________]

Law Firm/Organization: [________________________________]

Address: [________________________________]

City, State, Zip: [________________________________], UT [________]

Phone: [________________________________]

Email: [________________________________]

PART VII — PROOF OF MAIL SERVICE (Utah R. Civ. P. 5(b)(3)(C)(i))

(Complete if a formal proof of mail service is needed in addition to the certificate)

I, [________________________________], declare:

1. I am a resident of or employed in [________________________________] County, Utah.

2. I am over 18 years of age and am not a party to the above-captioned action.

3. My business/residence address is: [________________________________], [________________________________], UT [________].

4. On [__/__/____], I served the following documents:
   [________________________________]
   [________________________________]

5. I served the above documents by placing a true copy in a sealed envelope with postage fully prepaid, addressed to:
   Name: [________________________________]
   Address: [________________________________] (non-safeguarded address)

6. I deposited said envelope in the United States mail at [________________________________], Utah.

7. Three-Day Mail Extension Notice: Pursuant to Utah R. Civ. P. 6(d), three (3) additional days are added to any time period that runs from service of these documents by mail.

I declare under penalty of perjury under the laws of the State of Utah that the foregoing is true and correct.

Executed on [__/__/____], at [________________________________], Utah.

Signature: [________________________________]

Printed Name: [________________________________]

PART VIII — UTAH SERVICE SUMMARY TABLE

Electronic Filing Control: Confirm the current court system and account status for every recipient. Rule 5(b)(3)(A) makes electronic submission service only when the person served has an electronic filing account. Rule 5(e) separately lists MyCase as one filing interface available to a self-represented nonattorney where applicable.

Safeguarded Information: Do not include the address of any safeguarded person in the certificate of service or in any publicly filed document. See Utah R. Civ. P. 26(c) and Utah Code Jud. Admin. Rule 4-202.02.

Courtesy Copies: Some Utah district court judges require courtesy copies. Check the specific judge's standing orders or the court's local rules.

SOURCES AND REFERENCES

• Utah R. Civ. P. 5 (Utah Courts Legacy Site): Utah Courts
• Utah R. Civ. P. 6 (Utah Courts Legacy Site): Utah Courts
• Utah Courts — Service of Process Guide: Utah Courts
• Utah Rules of Civil Procedure (All Rules): Utah Courts