Certificate of Service

CERTIFICATE OF SERVICE

State of Maine — Superior Court / District Court

COURT INFORMATION

Court Name: [________________________________]
County: [________________________________] County
Docket Number: [____________________________]

CASE CAPTION

[________________________________]
Plaintiff(s),

v.

[________________________________]
Defendant(s).

PART I: CERTIFICATE OF SERVICE

I, [________________________________], hereby certify that on [__/__/____], I served a true and correct copy of the following document(s) on all parties or their attorneys of record in this matter, as indicated below:

Document(s) Served

☐ Complaint and Summons
☐ Answer
☐ Motion to Dismiss
☐ Motion for Summary Judgment
☐ Opposition/Response to Motion
☐ Reply Brief
☐ Amended Complaint
☐ Cross-Claim / Counterclaim
☐ Third-Party Complaint
☐ Discovery Requests (Interrogatories / Requests for Production / Requests for Admission)
☐ Discovery Responses
☐ Notice of Deposition
☐ Subpoena
☐ Proposed Order / Judgment
☐ Notice of Hearing
☐ Exhibit(s): [________________________________]
☐ Other: [________________________________]

PART II: PARTIES SERVED

Party / Attorney 1

Name: [________________________________]
Role in Case: ☐ Attorney for Plaintiff ☐ Attorney for Defendant ☐ Self-Represented Party ☐ Other: [____________]
Firm Name (if applicable): [________________________________]
Address: [________________________________]
City, State, ZIP: [________________________________]
Email Address: [________________________________]
Fax Number: [________________________________]
Maine Bar Number (if attorney): [____]

Party / Attorney 2

Name: [________________________________]
Role in Case: ☐ Attorney for Plaintiff ☐ Attorney for Defendant ☐ Self-Represented Party ☐ Other: [____________]
Firm Name (if applicable): [________________________________]
Address: [________________________________]
City, State, ZIP: [________________________________]
Email Address: [________________________________]
Fax Number: [________________________________]
Maine Bar Number (if attorney): [____]

Party / Attorney 3

Name: [________________________________]
Role in Case: ☐ Attorney for Plaintiff ☐ Attorney for Defendant ☐ Self-Represented Party ☐ Other: [____________]
Firm Name (if applicable): [________________________________]
Address: [________________________________]
City, State, ZIP: [________________________________]
Email Address: [________________________________]
Fax Number: [________________________________]
Maine Bar Number (if attorney): [____]

(Attach additional sheet if more parties require service.)

PART III: METHOD OF SERVICE

Select ALL methods used. Complete the applicable declaration section below for each method used.

A. Personal / Hand Delivery (M.R. Civ. P. 5(b)(1))

☐ Personal Delivery — I personally delivered a copy of the above-described document(s) to the party or the party's attorney at the following address:

Delivery Address: [________________________________]
Date of Delivery: [__/__/____]
Time of Delivery: [____] ☐ AM ☐ PM
Person Who Accepted Delivery: [________________________________]
Relationship to Party/Attorney: [________________________________]

B. Service by United States Mail (M.R. Civ. P. 5(b)(2))

☐ U.S. First-Class Mail — I deposited a copy of the above-described document(s) in a sealed envelope, with postage fully prepaid, addressed to the party or attorney listed above, in the United States Mail at:

Mailing Location (City, State): [________________________________]
Date Deposited in Mail: [__/__/____]

Maine Mail Extension Rule — M.R. Civ. P. 6(e): When service is made by mail and the served party must take an action within a prescribed period after service, 3 additional days are added to that period. Example: A 21-day response period becomes 24 days when service is by mail.

C. Service by Overnight Courier / Express Mail (M.R. Civ. P. 5(b)(3))

☐ Overnight Courier / Express Mail — I caused a copy of the above-described document(s) to be deposited with the following overnight courier service:

Courier Service Name: [________________________________]
Tracking Number: [________________________________]
Date of Deposit: [__/__/____]
Delivery Address: [________________________________]

D. Service by Facsimile Transmission (M.R. Civ. P. 5(b)(4))

☐ Facsimile Transmission — I transmitted a copy of the above-described document(s) by facsimile to:

Recipient Fax Number: [________________________________]
Date of Transmission: [__/__/____]
Time of Transmission: [____] ☐ AM ☐ PM
Confirmation Number / Pages Transmitted: [________________________________]

Note: Under M.R. Civ. P. 5(b)(4), facsimile service is permitted when the receiving party's fax number appears in the court record or has been provided in writing by the receiving party. Service is complete upon successful transmission.

E. Electronic Service — Maine Odyssey E-Filing System (MREC)

☐ Odyssey E-Filing System (Maine Electronic Courts) — The document(s) listed above were filed electronically through the Maine Odyssey Electronic Filing System (EFS). Upon filing, the system automatically generated electronic service/notification to all registered users in this case.

Name(s) Served via Odyssey: [________________________________]
Date/Time of Electronic Filing: [__/__/____] at [____] ☐ AM ☐ PM
Odyssey Confirmation Number: [________________________________]

Maine Odyssey EFS Note: Under the Maine Rules of Electronic Courts (MREC), attorneys registered in the Odyssey EFS are deemed to receive service when the system transmits the Notice of Electronic Filing (NEF). Self-represented parties who are not registered in Odyssey must be served by conventional means (mail, personal delivery, or other authorized method). The filer bears responsibility for ensuring non-registered parties are separately served.

F. Electronic Service by Email (M.R. Civ. P. 5(b) — with consent)

☐ Email Service — I transmitted a copy of the above-described document(s) by electronic mail (email). Email service requires the express written consent of the receiving party or attorney, or a court order authorizing email service.

Recipient Email Address: [________________________________]
Date of Transmission: [__/__/____]
Time of Transmission: [____] ☐ AM ☐ PM

Basis for Email Service:
☐ Receiving party/attorney has provided written consent to email service
☐ Court order authorizing email service (Order dated: [__/__/____])

PART IV: SERVICE ON SELF-REPRESENTED (PRO SE) PARTIES

If any party in this case is self-represented, complete this section.

Self-Represented Party Name: [________________________________]
Last Known Mailing Address: [________________________________]
City, State, ZIP: [________________________________]

Method of Service on Self-Represented Party:
☐ U.S. First-Class Mail to address on file with the court
☐ Personal delivery
☐ Left at party's dwelling with a person of suitable age and discretion residing therein
☐ Odyssey EFS (only if the self-represented party is a registered Odyssey user)
☐ Other authorized method: [________________________________]

Note — M.R. Civ. P. 5(a): When a party appears without an attorney, service shall be made upon the party. Attorneys must verify the last known address of any self-represented party from the court docket before effecting service. Under Maine practice, if a pro se party has not registered with Odyssey, conventional service (mail or personal delivery) is required.

PART V: DECLARATION OF SERVICE BY MAIL

(Complete this section if any service was made by U.S. Mail.)

I, [________________________________], declare under penalty of perjury under the laws of the State of Maine that the foregoing is true and correct:

I am over the age of 18 years and am not a party to the above-entitled action. My business or mailing address is:

[________________________________]
[________________________________]
[________________________________]

On [__/__/____], I served the document(s) described in Part I above by placing a true copy thereof in a sealed envelope, with postage fully prepaid, addressed as indicated in Part II of this Certificate, and deposited the envelope in the United States Mail at [________________________________] (city and state of mailing). I am readily familiar with the practice of collection and processing of correspondence for mailing.

Declarant's Printed Name: [________________________________]
Declarant's Signature: [________________________________]
Date: [__/__/____]

PART VI: DECLARATION OF ELECTRONIC SERVICE

(Complete this section if service was made by Odyssey EFS or email.)

I, [________________________________], declare under penalty of perjury under the laws of the State of Maine that the foregoing is true and correct:

On [__/__/____], I caused the document(s) described in Part I above to be served electronically by:

☐ Filing through the Maine Odyssey Electronic Filing System, which automatically served all registered users listed in Part III.E above. Service is deemed complete upon transmission of the Notice of Electronic Filing (NEF).

☐ Transmitting by email to the email address(es) listed in Part III.F above, based on the written consent or court order identified therein.

I have received no indication that the electronic transmission was unsuccessful. If I receive notice that transmission was unsuccessful, I will promptly serve by an alternative authorized method.

Declarant's Printed Name: [________________________________]
Declarant's Signature: [________________________________]
Date: [__/__/____]

PART VII: MAINE PROCEDURAL NOTES AND RULES REFERENCE

7.1 Rule 5 — Scope of Service Requirement

Under M.R. Civ. P. 5(a), every pleading subsequent to the original complaint, every written motion (other than ex parte motions), notices, demands, and similar papers shall be served upon each of the parties. Service upon a party represented by an attorney shall be made upon the attorney unless the court orders direct service upon the party.

7.2 Rule 5(d) — Filing After Service

All papers required to be served shall be filed with the court either before service or within a reasonable time after service. The certificate of service shall accompany or be endorsed upon the filed document. Attorneys using Odyssey EFS satisfy both the filing and service requirement upon successful transmission.

7.3 Rule 6 — Time Computation and Mail Extension

• Day zero rule: The day of the act, event, or default from which the designated period begins to run is not counted (M.R. Civ. P. 6(a)).
• Weekends and holidays: If the last day of a period falls on a Saturday, Sunday, or Maine legal holiday, the period extends to the next business day.
• Short periods (under 11 days): Intermediate Saturdays, Sundays, and legal holidays are excluded (M.R. Civ. P. 6(a)).
• Mail service extension: When a party must act within a period after service by mail, add 3 days to the prescribed period (M.R. Civ. P. 6(e)).
• No mail extension for e-service: The 3-day extension does not apply to electronic service through Odyssey EFS or email.

7.4 Maine Odyssey Electronic Filing System

• Maine courts operate the Odyssey Case Management System as the state e-filing platform.
• Attorneys admitted to the Maine Bar practicing in courts where Odyssey is active are generally required to e-file.
• The Odyssey system generates a Notice of Electronic Filing (NEF) which constitutes service on all co-registered parties.
• Mandatory e-filing requirements vary by court type and case category; check the specific court's administrative orders.
• Non-attorneys (self-represented parties) may register voluntarily; if not registered, conventional service is required.
• Technical failures: If the Odyssey system is unavailable due to a technical failure at the time of a filing deadline, filers should document the failure and file by the earliest opportunity thereafter.

7.5 Facsimile and Email Service — Consent Requirements

Under Maine practice and M.R. Civ. P. 5, fax and email service on non-registered parties requires either:
(1) written consent by the receiving party or attorney, or
(2) a court order specifically authorizing such service.
Consent should be documented in writing and retained in the file.

7.6 Service When Multiple Attorneys Represent a Party

When a party is represented by more than one attorney, service on any one attorney of record is sufficient unless the court orders otherwise.

7.7 Certificate of Service — Form and Placement

Maine practice allows the certificate of service to be:

• Incorporated at the end of the document being filed
• Attached as a separate page following the signature block
• Filed as a standalone document in limited circumstances

The certificate must identify: (1) the name and address of each person served, (2) the method of service used, and (3) the date of service.

PART VIII: SIGNATURE BLOCK

I certify under penalty of perjury under the laws of the State of Maine that the foregoing Certificate of Service is true and correct, and that I served the above-described document(s) in the manner indicated.

Executed on: [__/__/____]

Signature: [________________________________]

Printed Name: [________________________________]

Maine Bar Number (if attorney): [____]

Firm Name: [________________________________]

Mailing Address: [________________________________]

City, State, ZIP: [________________________________]

Telephone: ([____]) [____]-[________]

Facsimile: ([____]) [____]-[________]

Email Address: [________________________________]

Capacity: ☐ Attorney for Plaintiff [________________________________]
☐ Attorney for Defendant [________________________________]
☐ Attorney for Third Party [________________________________]
☐ Self-Represented Party

APPENDIX: MAINE SERVICE METHODS — QUICK REFERENCE

Sources: Maine Rules of Civil Procedure (courts.maine.gov); Maine Rules of Electronic Courts (MREC). Template last updated: 2026-03-06. This template does not constitute legal advice.