Employment Offer Letter - North Dakota

TABLE OF CONTENTS

1. Company Header
2. Candidate Information
3. Position Details
4. Compensation
5. Benefits Summary
6. At-Will Employment Disclaimer
7. Reporting Structure & Work Location
8. Contingencies
9. North Dakota-Specific Requirements
10. Confidentiality & Intellectual Property
11. Acceptance & Signature Block
12. North Dakota State Notes

EMPLOYMENT OFFER LETTER — NORTH DAKOTA

1. COMPANY HEADER

[COMPANY NAME]
[COMPANY ADDRESS]
[CITY], North Dakota [ZIP CODE]
Phone: [PHONE NUMBER] | Email: [EMAIL ADDRESS]

Date: [__/__/____]

2. CANDIDATE INFORMATION

To:
[CANDIDATE FULL NAME]
[CANDIDATE ADDRESS]
[CITY], [STATE] [ZIP CODE]

Re: Offer of Employment

Dear [CANDIDATE FIRST NAME],

We are pleased to extend this offer of employment with [COMPANY NAME] (the "Company"). This letter sets forth the terms and conditions of your employment, subject to the contingencies described herein.

3. POSITION DETAILS

4. COMPENSATION

4.1 Base Compensation

☐ Annual Salary: $[________________________________] per year, paid on a [☐ monthly ☐ semi-monthly ☐ bi-weekly] basis.

☐ Hourly Rate: $[________________________________] per hour.

4.2 Overtime

Non-exempt employees are entitled to overtime pay at 1.5 times the regular rate for hours worked in excess of 40 hours in a workweek, consistent with the Fair Labor Standards Act (29 U.S.C. § 207).

4.3 Bonus / Commission Structure

☐ Signing Bonus: $[________________________________], subject to the following terms: [________________________________]

☐ Performance Bonus: [________________________________]

☐ Commission Plan: [________________________________]

☐ Not Applicable

5. BENEFITS SUMMARY

You will be eligible for the following benefits, subject to plan terms and applicable waiting periods:

6. AT-WILL EMPLOYMENT DISCLAIMER

IMPORTANT — PLEASE READ CAREFULLY:

Your employment with [COMPANY NAME] is "at-will." Pursuant to North Dakota Century Code § 34-03-01, an employment having no specified term may be terminated at the will of either party on notice to the other, except as otherwise provided by law or an enforceable agreement. No minimum notice period is stated in that section.

No manager, supervisor, or representative of the Company, other than [AUTHORIZED OFFICER TITLE], has the authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing by written agreement signed by [AUTHORIZED OFFICER TITLE].

This paragraph does not authorize a termination prohibited by an applicable law, order, policy, collective bargaining agreement, or other enforceable obligation. Identify any such limit before issuing the letter: [________________________________].

7. REPORTING STRUCTURE & WORK LOCATION

If any work will be performed outside North Dakota, identify every work
location and replace North-Dakota-only assumptions with the applicable reviewed
requirements: [________________________________].

8. CONTINGENCIES

This offer is contingent upon the satisfactory completion of the following:

☐ Background Check — [________________________________]

☐ Drug Screening — [________________________________]. If the employer requires the screening as a condition of obtaining or retaining employment, the employer bears the cost under N.D. Cent. Code § 34-01-15.

☐ Employment Eligibility Verification (Form I-9) — Employee completes Section 1 no later than the first day of employment; employer or authorized representative completes Section 2 within three business days after that first day (or no later than the first day for employment lasting fewer than three business days), under the current USCIS instructions.

☐ Proof of Licensure / Certification — [________________________________]

☐ Reference Check — [________________________________]

☐ Other — [________________________________]

9. NORTH DAKOTA-SPECIFIC REQUIREMENTS

9.1 At-Will Employment Notice (N.D. Cent. Code § 34-03-01)

North Dakota law provides that an employment having no specified term may be terminated at the will of either party on notice to the other. Unlike many at-will states, North Dakota's statute references a notice requirement, though no specific notice period is mandated.

9.2 Anti-Discrimination (N.D. Cent. Code ch. 14-02.4)

The Company does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, public assistance status, or participation in lawful activity off the employer's premises during nonworking hours, consistent with the North Dakota Human Rights Act.

9.3 Wage Payment Requirements (N.D. Cent. Code §§ 34-14-02 and 34-14-03)

• Wages must be paid at least once per calendar month
• Regular agreed paydays must be designated in advance
• Upon separation, unpaid wages are due on the regular payday established for the period worked

9.4 Workers' Compensation (N.D. Cent. Code § 65-04-33)

With limited exceptions, North Dakota employers must secure coverage through North Dakota Workforce Safety & Insurance before employees begin working. WSI is the state's sole workers' compensation provider; private underwriting is not permitted. Confirm coverage under N.D.C.C. § 65-04-33 and the current WSI coverage requirements before the start date.

9.5 Lawful Off-Duty Activity Protection

North Dakota law protects employees from termination based on participation in lawful activity off the employer's premises during nonworking hours, which is not in direct conflict with the employer's essential business-related interests.

10. CONFIDENTIALITY & INTELLECTUAL PROPERTY

As a condition of employment, you will be required to sign the Company's:

☐ Confidentiality / Non-Disclosure Agreement (NDA)
☐ Invention Assignment Agreement
☐ Proprietary Information Agreement

11. ACCEPTANCE & SIGNATURE BLOCK

Please indicate your acceptance of this offer by signing below and returning this letter by [__/__/____].

Employer

Candidate Acceptance

By signing below, I acknowledge that I have read, understand, and accept the terms of this offer letter, including the at-will employment provisions.

12. NORTH DAKOTA STATE NOTES

This offer letter is governed by the laws of the State of North Dakota. Nothing in this letter creates a contract of employment for a definite period.

[COMPANY NAME]

SOURCES AND REFERENCES

• North Dakota Century Code ch. 34-03: https://ndlegis.gov/cencode/t34c03.pdf
• North Dakota Century Code ch. 34-14: https://ndlegis.gov/cencode/t34c14.pdf
• North Dakota Century Code ch. 34-06: https://ndlegis.gov/cencode/t34c06.pdf
• North Dakota Century Code ch. 34-01: https://ndlegis.gov/cencode/t34c01.pdf
• North Dakota Human Rights Act, ch. 14-02.4: https://ndlegis.gov/cencode/t14c02-4.pdf
• North Dakota Administrative Code ch. 46-02-07: https://ndlegis.gov/information/acdata/pdf/46-02-07.pdf
• North Dakota Workforce Safety & Insurance coverage requirements: https://www.workforcesafety.com/employers/insurance-coverage-information/coverage-requirements
• Official U.S. Code, 29 U.S.C. § 207: https://www.govinfo.gov/link/uscode/29/207
• USCIS Form I-9 Instructions: https://www.uscis.gov/sites/default/files/document/forms/i-9instr.pdf