Employment Offer Letter - Arizona
TABLE OF CONTENTS
- Company Header
- Candidate Information
- Position Details
- Compensation
- Benefits Summary
- At-Will Employment Disclaimer
- Reporting Structure & Work Location
- Contingencies
- Arizona-Specific Requirements
- Confidentiality & Intellectual Property
- Acceptance & Signature Block
- Arizona State Notes
EMPLOYMENT OFFER LETTER — ARIZONA
1. COMPANY HEADER
[COMPANY NAME]
[COMPANY ADDRESS]
[CITY], Arizona [ZIP CODE]
Phone: [PHONE NUMBER] | Email: [EMAIL ADDRESS]
Date: [__/__/____]
2. CANDIDATE INFORMATION
To:
[CANDIDATE FULL NAME]
[CANDIDATE ADDRESS]
[CITY], [STATE] [ZIP CODE]
Re: Offer of Employment
Dear [CANDIDATE FIRST NAME],
We are pleased to extend this offer of employment with [COMPANY NAME] (the "Company"). This letter sets forth the terms and conditions of your employment, subject to the contingencies described herein.
3. POSITION DETAILS
| Field | Details |
|---|---|
| Position Title | [________________________________] |
| Department | [________________________________] |
| Employment Classification | ☐ Full-Time ☐ Part-Time ☐ Temporary |
| FLSA Status | ☐ Exempt ☐ Non-Exempt |
| Anticipated Start Date | [__/__/____] |
4. COMPENSATION
4.1 Base Compensation
☐ Annual Salary: $[________________________________] per year, paid on a [☐ semi-monthly ☐ bi-weekly ☐ weekly] basis.
☐ Hourly Rate: $[________________________________] per hour.
4.2 Compensation Basis and Protected Discussions
The Company determined this offer using [POSITION RANGE / EXPERIENCE / SKILLS / INTERNAL EQUITY / OTHER]. The Company will not require prior salary history as a condition of this offer. This is a Company hiring practice, not a representation that the introduced SB 1548 became Arizona law. Nothing in this letter limits wage discussions or other concerted activity protected by applicable federal law.
4.3 Overtime
Non-exempt employees are entitled to overtime pay at 1.5x the regular rate for hours worked over 40 in a workweek, in accordance with the federal Fair Labor Standards Act.
4.4 Bonus / Commission Structure
☐ Signing Bonus: $[________________________________], subject to the following terms: [________________________________]
☐ Performance Bonus: [________________________________]
☐ Commission Plan: [________________________________]
☐ Not Applicable
5. BENEFITS SUMMARY
You will be eligible for the following benefits, subject to plan terms and applicable waiting periods:
| Benefit | Details |
|---|---|
| Health Insurance | ☐ Medical ☐ Dental ☐ Vision — Eligible after [____] days |
| 401(k) / Retirement | ☐ Available — Employer match: [________________________________] |
| Paid Time Off (PTO) | [____] days per year, accruing at [________________________________] |
| Paid Sick Leave | Per Arizona law — see Section 9.2 below |
| Life Insurance | ☐ Available — Coverage: [________________________________] |
| Other Benefits | [________________________________] |
6. AT-WILL EMPLOYMENT DISCLAIMER
IMPORTANT — PLEASE READ CAREFULLY:
Your employment with [COMPANY NAME] is "at-will." This means that either you or the Company may terminate the employment relationship at any time, with or without cause, and with or without advance notice, in accordance with Ariz. Rev. Stat. §23-1501 (Employment Protection Act).
No manager, supervisor, or representative of the Company, other than [AUTHORIZED OFFICER TITLE], has the authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing by written agreement signed by [AUTHORIZED OFFICER TITLE].
Recognized Exceptions: Under the Arizona Employment Protection Act (A.R.S. §23-1501), at-will employment is subject to the following exceptions:
- Termination in violation of a written employment contract
- Termination in violation of Arizona statutes (e.g., anti-discrimination, whistleblower protections)
- Termination in retaliation for exercising a protected right (e.g., filing a workers' compensation claim)
- Termination that violates the public policy of the state
7. REPORTING STRUCTURE & WORK LOCATION
| Field | Details |
|---|---|
| Reports To | [________________________________] (Title: [________________________________]) |
| Work Location | ☐ Onsite: [________________________________] |
| ☐ Remote | |
| ☐ Hybrid: [________________________________] | |
| Work Schedule | [________________________________] |
8. CONTINGENCIES
This offer is contingent upon the satisfactory completion of the following:
☐ Background Check — Conducted in compliance with the federal Fair Credit Reporting Act (15 U.S.C. §1681 et seq.)
☐ Drug Screening — [________________________________]
Form I-9 onboarding: After offer acceptance, the employee and employer will complete Form I-9 on the schedule in the current USCIS employee instructions and employer instructions.
☐ E-Verify — Arizona requires all employers to use E-Verify for employment eligibility verification pursuant to the Legal Arizona Workers Act (A.R.S. §23-214)
☐ Proof of Licensure / Certification — [________________________________]
☐ Reference Check — [________________________________]
☐ Other — [________________________________]
9. ARIZONA-SPECIFIC REQUIREMENTS
9.1 Salary History Hiring Practice
The Company will not require prior salary history as a condition of this offer. Compensation for this position is based on [POSITION RANGE / EXPERIENCE / SKILLS / INTERNAL EQUITY / OTHER].
9.2 Paid Sick Leave (Fair Wages and Healthy Families Act)
Under A.R.S. §23-371 et seq. (Proposition 206), you are entitled to accrue paid sick leave:
| Employer Size | Accrual |
|---|---|
| 1–14 employees | Up to 24 hours (3 days) per year |
| 15+ employees | Up to 40 hours (5 days) per year |
Accrual begins on your first day of employment at a rate of 1 hour per 30 hours worked.
9.3 E-Verify / Legal Arizona Workers Act
Pursuant to A.R.S. §23-214, the Company is required to verify the employment eligibility of all newly hired employees through the federal E-Verify program. This is in addition to the Form I-9 requirement.
9.4 Right-to-Work State
Arizona is a right-to-work state under Ariz. Const. Art. XXV and A.R.S. §23-1302. You cannot be required to join a labor union or pay union dues as a condition of employment.
9.5 Non-Compete Agreements
If a non-compete agreement applies to this position, it will be presented as a separate document. Arizona courts enforce non-compete agreements if they are reasonable in scope, duration, and geography and protect a legitimate business interest.
☐ A non-compete agreement will be required for this position.
☐ A non-compete agreement will not be required for this position.
9.6 Workers' Compensation Notice
The Company maintains workers' compensation insurance as required by Arizona law (A.R.S. §23-901 et seq.).
10. CONFIDENTIALITY & INTELLECTUAL PROPERTY
As a condition of employment, you will be required to sign the Company's:
☐ Confidentiality / Non-Disclosure Agreement (NDA)
☐ Invention Assignment Agreement
☐ Proprietary Information Agreement
11. ACCEPTANCE & SIGNATURE BLOCK
Please indicate your acceptance of this offer by signing below and returning this letter by [__/__/____].
Employer
| Signature: | ________________________________________ |
| Printed Name: | [________________________________] |
| Title: | [________________________________] |
| Date: | [__/__/____] |
Candidate Acceptance
By signing below, I acknowledge that I have read, understand, and accept the terms of this offer letter, including the at-will employment provisions.
| Signature: | ________________________________________ |
| Printed Name: | [________________________________] |
| Date: | [__/__/____] |
12. ARIZONA STATE NOTES
| Topic | Requirement |
|---|---|
| Minimum Wage | $15.15/hour (2026, adjusted annually for inflation) |
| Overtime | Federal FLSA standard: 1.5x after 40 hours/week |
| At-Will Employment | Statutory at-will (A.R.S. §23-1501); no implied good faith covenant |
| Right to Work | Constitutional right-to-work state (Ariz. Const. Art. XXV) |
| Non-Compete | Separate counsel-reviewed agreement only; a court may delete grammatically severable language but may not add or rewrite terms (Valley Medical v. Farber) |
| Salary History | Do not cite SB 1548 as enacted; the salary-history language appeared in an introduced 2022 bill. Verify current state and local rules before requesting prior pay. |
| Pay Transparency | No state requirement for wage range disclosure |
| Paid Sick Leave | Mandatory: 24 hrs (1–14 employees) or 40 hrs (15+ employees) per year |
| E-Verify | Mandatory for ALL employers (Legal Arizona Workers Act) |
| Workers' Comp | Required for all employers |
| Final Paycheck | Within 7 working days or by next regular payday, whichever is sooner |
This offer letter is governed by the laws of the State of Arizona. Nothing in this letter creates a contract of employment for a definite period.
[COMPANY NAME]
About this template
- Last updated
- October 10, 2026
- Jurisdiction
- Arizona
- Category
- Employment & HR
Legal authority
- Ariz. Rev. Stat. §23-1501 (Employment Protection Act — At-Will Employment)
- Ariz. Rev. Stat. §23-363 (Minimum Wage — Fair Wages and Healthy Families Act)
- Ariz. Rev. Stat. §23-371 et seq. (Paid Sick Leave — Fair Wages and Healthy Families Act)
- Ariz. Rev. Stat. §§23-351–23-353 (Paydays, wage withholding, and final wages)
Employment documents govern the relationship between a company and its workers, from offer letters and employment agreements through handbooks, performance reviews, and separations. Done right, they set clear expectations, protect against wrongful termination and discrimination claims, and give both sides a record to rely on. Done poorly, they invite lawsuits, agency complaints, and costly disputes.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
The statutes this template relies on are listed under Legal authority.
Draft your Employment Offer Letter in the editor
Answer a few questions, let the AI editor draft each section from your answers, review it, and download Word and PDF. $99 one time, or $249 per month for every document and every Ezel app.