Texas Deceased Tenant Estate and Landlord Coordination Packet
TEXAS DECEASED TENANT ESTATE AND LANDLORD COORDINATION PACKET
Before use: Confirm that the deceased tenant was the sole occupant before using the property route in Tex. Prop. Code § 92.014(c). Review the written lease and any separate agreement for a different property procedure. A contact designation allows the actions the tenant authorized; it does not appoint a probate representative or settle ownership of estate assets. Death alone is not the date of a deposit refund or a completed lease-termination decision.
Case record — retain with the file
| Fact | Verified entry |
|---|---|
| Tenant, unit, date of death and proof | [NAME / ADDRESS / DATE / RECORD] |
| Sole occupant confirmed; other tenants or occupants checked | [LEASE / NAMES / EVIDENCE] |
| Lease expiration or other termination/surrender route | [AGREEMENT / DATE / KEYS] |
| Tenant's written § 92.014 designation and authorized actions | [DOCUMENT / DATE / DESIGNEE / CONTACT] |
| Other person lawfully entitled to property or refund | [NAME / DOCUMENT / REVIEWER] |
| Rent, deposit and property-removal/storage costs | [LEDGER / AMOUNTS / RECEIPTS] |
| Different property procedure in written lease or agreement? | [DOCUMENT / REVIEWER / RESULT] |
A. Designated or otherwise entitled person's written request
Date: [__/__/____] To landlord: [NAME / MAILING ADDRESS / EMAIL]
Deceased tenant and unit: [NAME / ADDRESS] Date of death: [__/__/____]
I request a coordinated time to inspect and remove property of the deceased tenant. My route is:
☐ I am the person the tenant designated in writing under Tex. Prop. Code § 92.014(a) or (b). Copy of signed designation: [DOCUMENT / DATE]. The signed authorization covers [ACCESS / REMOVAL / DEPOSIT REFUND].
☐ I am otherwise lawfully entitled to the property or refund. My authority is [COURT APPOINTMENT / ORDER / OTHER DOCUMENT], attached as [COPY / IDENTIFIER].
I request access at [DATE / TIME] or [ALTERNATIVE]. If I am the tenant's designated person, please arrange access at a reasonable time with the landlord or the landlord's agent present. I will make an inventory of property removed if required by the landlord. Please provide the deposit and lawful-deduction accounting to the person legally entitled to the refund at [MAILING ADDRESS / CONTACT].
This request does not itself grant entry, establish ownership, end the lease, or make me personally liable for the tenant's rent or debts. My relationship to the tenant alone is not proof of authority.
Signature: ______________________________ Printed name / capacity: [NAME / CAPACITY]
Delivery method, date and proof: [METHOD / DATE / PROOF]
B. Landlord's access and property-status response
Date: [__/__/____] To: [NAME / ADDRESS / EMAIL]
Tenant and unit: [NAME / ADDRESS] Sole occupancy reviewed: [RECORD / DATE]
We received the request on [DATE]. The tenant's signed designation [IS / IS NOT] on file and authorizes [ACTIONS]. Your separate entitlement document [WAS / WAS NOT] supplied and was reviewed by [NAME / DATE]. An access appointment is [DATE / TIME / LANDLORD OR AGENT PRESENT / LOCATION]. If authority remains unresolved, we propose [NEXT DOCUMENT OR COURT DIRECTION] before property is released.
Property removed and stored by landlord, if any: [INVENTORY / LOCATION / DATE / COST RECORD]. Under § 92.014(c), the landlord's sole-occupant procedure concerns property and deposit coordination; the rental agreement's end and any remaining rent claim require a separate review of the lease and facts. Lease status and basis: [DETAIL / REVIEWER / DATE].
Landlord signature: ______________________________ Date: [__/__/____]
Delivery record: [METHOD / DATE / PROOF]
C. Removal inventory and custody acknowledgment
Tenant and unit: [NAME / ADDRESS] Removal date / landlord present: [DATE / NAME]
Person taking property and verified route: [NAME / DESIGNATION OR OTHER AUTHORITY / DOCUMENT]
| Item or group | Quantity / identifying detail | Condition / photo | Removed or remaining |
|---|---|---|---|
| [ITEM] | [DETAIL] | [DETAIL] | [STATUS] |
| [ITEM] | [DETAIL] | [DETAIL] | [STATUS] |
Property remaining and agreed next step: [DESCRIPTION / LOCATION / DATE]. Keys and access log: [DETAIL / DATE].
The signatures confirm what was physically transferred. They do not appoint a personal representative, determine title, settle a lease balance, or make the receiving person personally liable for estate debts.
Receiving person: ______________________________ Date: [__/__/____]
Landlord: ______________________________ Date: [__/__/____]
D. Certified notice to tenant-designated person requesting removal
Use only after confirming sole occupancy, a tenant designation under § 92.014(a) or (b), and no controlling different written property procedure. The landlord may discard property under § 92.014(c)(5) only after the statute's certified-mail, 30-day and no-claim conditions are all met. This form does not create a discard route when there is no designated person to notify.
Date mailed: [__/__/____] Certified-mail tracking / return-receipt record: [NUMBER]
To designated person: [NAME / MAILING ADDRESS]
Deceased tenant and unit: [NAME / ADDRESS]
We request that you remove the deceased tenant's property from [UNIT / STORAGE LOCATION] by [DATE], which is at least 30 days after the postmark date of this certified letter. Contact [LANDLORD NAME / PHONE / EMAIL / MAILING ADDRESS] to arrange a reasonable removal appointment. Property currently recorded is [DESCRIPTION / INVENTORY ENCLOSED]. If another person claims to be lawfully entitled to the property, please ask that person to contact us and provide supporting documents before any disposition decision.
Landlord signature: ______________________________ Date: [__/__/____]
Mailing record: [POSTMARK DATE / ADDRESS / RECEIPT / DELIVERY OR RETURN / FOLLOW-UP]
E. Deposit and lease accounting
Tenant and unit: [NAME / ADDRESS]. Lease end, if established separately: [DATE / BASIS]. Surrender date, if established: [DATE / FACTS]. Do not calculate the general § 92.103 30-day refund period from death alone.
| Item | Basis and support | Amount |
|---|---|---|
| Security deposit held | [RECEIPT / LEDGER] | [AMOUNT] |
| Each lawful deduction, including supported removal or storage cost if applicable | [ITEM / LEASE OR STATUTE / RECEIPT] | [AMOUNT] |
| Deposit balance for designated or otherwise entitled person | [CALCULATION / AUTHORITY] | [AMOUNT] |
| Rent or other lease balance, separately reviewed | [PERIOD / LEASE / SUPPORT] | [AMOUNT] |
Person legally entitled to refund: [NAME / DESIGNATION OR OTHER AUTHORITY / DOCUMENT]. Written forwarding address supplied and § 92.107 reviewed: [ADDRESS / DATE / REVIEWER]. Itemized description attached: [YES / NO / REASON]. Refund and accounting delivered: [DATE / METHOD / PROOF]. Section 92.014(c)(3) identifies the refund recipient and lawful deductions; §§ 92.103-.104 and .107 govern the general surrender-based refund, deduction accounting, and forwarding-address condition.
Landlord signature: ______________________________ Date: [__/__/____]
F. Disposition decision log
| Required check | Entry |
|---|---|
| Sole occupancy and written lease/other property agreement reviewed | [RECORD / DATE / REVIEWER] |
| Tenant-designated person identified and signed authorization found | [DOCUMENT / NAME / ADDRESS] |
| Certified request to designated person, return receipt and postmark | [DATE / PROOF] |
| Thirty days after postmark elapsed without removal | [DATE / FACTS] |
| No person claiming the property contacted landlord before disposition | [CONTACT LOG / REVIEWER / DATE] |
| Stored property and any other lawful claimant checked | [INVENTORY / CLAIM / DECISION] |
| Separate lease and deposit accounting completed | [DATES / RECORDS] |
Reviewer and decision: [NAME / DATE / AUTHORIZED NEXT ACTION]. This log is not permission to enter, remove, sell, or discard property without the applicable statutory or agreed conditions.
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Texas
- Category
- Landlord & Tenant
Legal authority
- Tex. Prop. Code § 92.014
- Tex. Prop. Code § 92.103
- Tex. Prop. Code § 92.104
- Tex. Prop. Code § 92.107
Landlord-tenant paperwork governs who can stay in a property, on what terms, and what happens when something goes wrong. Leases, notices to quit, security deposit demands, and habitability complaints all have state and often city-specific requirements for timing, content, and service. Getting the paperwork right is what makes an eviction actually succeed or a security deposit actually come back, because judges regularly dismiss cases over small procedural mistakes.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
Tex. Prop. Code § 92.014(a) (checked October 3, 2026): "grant to the person designated under Subdivision (1) access to the premises at a reasonable time and in the presence of the landlord or the landlord's agent"
Tex. Prop. Code § 92.014(c)(1) (checked October 3, 2026): "the landlord may remove and store all property found in the tenant's leased premises"
Tex. Prop. Code § 92.014(c)(2) (checked October 3, 2026): "the landlord shall turn over possession of the property to the person who was designated by the tenant under Subsection (a) or (b) or to any other person lawfully entitled to the property if the request is made prior to the property being discarded under Subdivision (5)"
Tex. Prop. Code § 92.014(c)(3) (checked October 3, 2026): "the landlord shall refund the tenant's security deposit, less lawful deductions, including the cost of removing and storing the property, to the person designated under Subsection (a) or (b) or to any other person lawfully entitled to the refund"
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