Oregon Deceased Tenant Estate and Landlord Coordination Packet

OREGON DECEASED TENANT ESTATE AND LANDLORD COORDINATION PACKET

Before use: This packet concerns personal property other than a manufactured dwelling or floating home covered by the different death procedure in ORS 90.425(20) or 90.675. Confirm the deceased tenant was the only tenant and owned the property. Death alone does not establish the tenancy has ended, delivered possession, or made property abandoned under ORS 90.425(2).

Case record — retain with the file

A. Estate claimant's notice and access request

Date: [__/__/____] To landlord: [NAME / MAILING ADDRESS / EMAIL]

Deceased tenant and premises: [NAME / ADDRESS] Date of death: [__/__/____]

I request an appointment to inspect and remove the tenant's remaining personal property. My claimed route is:

☐ Heir or devisee: [RELATIONSHIP OR WILL PROVISION / EVIDENCE].

☐ Personal representative named in a will or appointed by a court: [WILL / LETTERS / COURT / DATE].

☐ Estate administrator of the State Treasurer: [IDENTIFICATION / AUTHORITY].

☐ Person the tenant designated in writing to be contacted at death: [SIGNED DESIGNATION / DATE]. I understand the designated-person removal route in ORS 90.425(21)(e) applies if no heir, devisee, personal representative or Treasurer estate administrator contacts the landlord within the statutory response period.

Please record my actual notice on [DATE / METHOD / RECIPIENT] and arrange access at [DATE / TIME] or [ALTERNATIVE]. I will supply reasonable evidence of my status and comply with the applicable removal and storage provisions. This request does not itself establish ownership, grant entry, end the lease, or make me personally liable for the tenant's debts.

Contact / mailing address / phone: [DETAIL]. Signature / capacity: ____________________ [CAPACITY]

B. Landlord's notice of remaining property

Use only after confirming ORS 90.425(2) applies. Determine whether the tenancy ended with a reasonable belief of no further claim, the tenant was absent seven continuous days after an unexecuted court termination order, or the sheriff restored possession. Record the selected route: [ROUTE / FACTS / DATE / REVIEWER].

Date of notice: [__/__/____] Tenant and premises: [NAME / ADDRESS]

Property left at [PREMISES / STORAGE ADDRESS] is considered abandoned under the documented ORS 90.425(2) route. It is being held at [SAFEKEEPING LOCATION]. The property is described as [SUFFICIENT INVENTORY / ATTACHMENT]. Please contact [LANDLORD NAME / PHONE / MAILING ADDRESS] by [DATE], at least five days after personal delivery or eight days after mailing, to arrange removal. After timely contact, the landlord will make the property available by appointment at reasonable times during the applicable 15-day removal period. The landlord may require reasonable or actual removal and storage charges before release only where ORS 90.425 permits; no storage prepayment is required after sheriff restitution under subsection (2)(c).

If no eligible person contacts the landlord by the stated date, or after contacting does not remove the property within the applicable period or later agreed date, the landlord may sell or dispose of it only through the remaining requirements of ORS 90.425. If intending low-value disposal: [STATE THE FACTS SUPPORTING § 90.425(10)(b) AND INTENT / OTHERWISE STRIKE THIS SENTENCE].

Landlord signature: ______________________________ Phone and address: [DETAIL]

Mandatory delivery record for the subsection (21) death route:

C. Landlord's response to claimant and removal inventory

Claim received: [DATE / TIME / METHOD]. Claimant and route: [NAME / HEIR, DEVISEE, PERSONAL REPRESENTATIVE, TREASURER ADMINISTRATOR OR DESIGNEE]. Reasonable evidence reviewed: [DOCUMENT / REVIEWER / DATE].

☐ Eligible heir, devisee, personal representative or Treasurer estate administrator contacted within the notice period; arrange removal under ORS 90.425(21)(d).

☐ None of those persons contacted within the notice period; a designated person timely contacted and gave reasonable evidence; arrange removal under ORS 90.425(21)(e).

Appointment: [DATE / TIME / LANDLORD CONTACT]. Applicable charges and basis: [AMOUNT / RECEIPTS / ORS 90.425(2) ROUTE].

Remaining property and agreed date, if any: [DESCRIPTION / DATE / LOCATION]. These signatures document physical custody only. They do not adjudicate title, appoint a personal representative, or create personal liability for rent.

Recipient signature: ____________________ Landlord signature: ____________________ Date: [__/__/____]

D. Rent and deposit accounting

Tenancy termination date and basis: [DATE / DOCUMENT]. Possession delivered date and basis: [DATE / KEYS OR RECORD]. These dates must be established separately before calculating ORS 90.300's general 31-day deposit and prepaid-rent accounting/refund deadline. Calculated deadline: [DATE / REVIEWER].

Specific written accounting attached: [YES / DETAILS]. Recipient and authority for payment: [NAME / CAPACITY / DOCUMENT / ADDRESS]. Delivery method and proof: [PERSONAL / FIRST CLASS MAIL; DATE / PROOF].

Landlord signature: ______________________________ Date: [__/__/____]

E. Disposition decision log

Reviewer and decision: [NAME / DATE / AUTHORIZED NEXT STEP]. This log itself grants no authority to enter, remove, sell or discard property.