Kansas Deceased Tenant Estate and Landlord Coordination Packet

KANSAS DECEASED TENANT ESTATE AND LANDLORD COORDINATION PACKET

Before you use this: Kan. Stat. Ann. § 58-2519 addresses an executor's or administrator's remedies and liabilities concerning rent. It does not itself end the lease, transfer the tenant's belongings, or appoint a relative to act for the estate. Confirm the lease, surviving occupants, and the court appointment before using the representative track.

Threshold record

A. Executor's or administrator's account and access request

Date: [__/__/____] To landlord or manager: [NAME / ADDRESS] Premises: [ADDRESS]

[TENANT NAME] died on [DATE]. I am the ☐ executor ☐ administrator of the estate, appointed by [COURT] in [CASE NUMBER] on [DATE]. A copy of my current appointment document is [ENCLOSED / DELIVERED SEPARATELY]. My contact address is [ADDRESS]; telephone and email are [CONTACT].

Please provide the complete lease and amendments, a ledger identifying rent and other charges by date and basis, the deposit and prepaid-rent record, copies of notices, and your record of keys or possession. Kan. Stat. Ann. § 58-2519 gives executors and administrators the decedent's remedies to recover rents and liabilities to pay them. I request an itemized account so the estate can review any claimed balance or credit. This letter does not admit the amount or validity of a charge or promise payment from my own funds.

I request a proposed appointment for [DATE / TIME] to inspect and document the premises and discuss a lawful property handoff. Access remains subject to the lease, any surviving tenant's rights, and separate authority for property belonging to someone else. Please identify any immediate safety or preservation concern: [DETAILS / NONE].

The estate's position on lease continuation, termination, surrender, and possession is [STATE POSITION OR "UNDER REVIEW"]. A specific lease-end agreement, if reached, will be recorded separately. Please respond by [REQUESTED DATE] at [ADDRESS / EMAIL].

Executor or administrator: __________________________ Date: [__/__/____]

Delivery method and proof: [METHOD / DATE / RECEIPT] Enclosures: [LETTERS / DEATH RECORD / OTHER]

B. Landlord's account and coordination response

Date: [__/__/____] To estate representative: [NAME / ADDRESS] Premises: [ADDRESS]

I received the notice and appointment document on [DATE]. The lease and amendments enclosed are [IDENTIFY]. The named tenants are [NAMES], and the other people known to occupy or claim rights in the unit are [NAMES / STATUS / UNKNOWN]. The estate appointment is [DOCUMENT REVIEWED / ADDITIONAL DOCUMENT REQUESTED].

The enclosed ledger states rent through [DATE], payments and credits of [ITEMIZED AMOUNTS], other claimed charges of [ITEMIZED AMOUNTS AND BASIS], deposit of [AMOUNT], and prepaid rent of [AMOUNT]. The total presently claimed due to or from the estate is [AMOUNT / SUBJECT TO REVIEW]. Questions or disputed entries may be sent to [CONTACT]. Any claim is directed to the estate or another person actually bound by the lease, according to the governing documents and law; this response does not treat a family contact as personally liable by reason of relationship.

Known lease or possession notices, agreements, and court orders are [LIST / NONE]. The landlord's position on continuation or termination is [STATE POSITION / UNDER REVIEW]. No lease end, surrender, or property disposition is established by this account response alone.

A proposed access and inventory appointment is [DATE / TIME / LOCATION / CONTACT], subject to verifying the rights of all occupants and property claimants. Keys presently held by the landlord are [LIST]. Items or conditions requiring prompt attention are [DETAILS / NONE].

Landlord or authorized agent: __________________________ Title: [TITLE] Date: [__/__/____]

Delivery method and enclosures: [METHOD / DATE / LEASE / LEDGER / NOTICES]

C. Optional access and handoff record

The undersigned agree only to the access or handoff expressly recorded below. The representative's appointment document is [DOCUMENT / COURT / DATE], and the landlord's authority is [OWNERSHIP OR AGENCY DOCUMENT]. Other tenants or occupants whose rights may be affected are [NAMES / HOW ADDRESSED].

This record confirms only events that occurred. It does not transfer title to property, waive a claim, appoint an estate representative, or authorize an unlisted entry, sale, or disposal. Lease termination and delivery of possession are ☐ not agreed here ☐ addressed in this separately attached agreement or order: [DOCUMENT / DATE]. Any final rent, deposit, and damage accounting will be documented separately under the applicable lease and law.

Executor or administrator: __________________________ Date: [__/__/____]

Landlord or authorized agent: ________________________ Date: [__/__/____]

Other occupant or property claimant, if applicable: __________________ Capacity: [CAPACITY] Date: [__/__/____]

Sources and References

• Kansas Office of Revisor of Statutes, Kan. Stat. Ann. § 58-2519
• Kansas Office of Revisor of Statutes, 2026 new, amended, and repealed statutes index