50-State Surveys › Pay Stub Requirements by State
Pay Stub Requirements by State
Must an employer give an employee a pay stub, what must it show, may it be electronic, and what remedies apply if it is missing or wrong?
51 of 51 jurisdictions verified
every entry statute-checked, oldest 2026-07-13
What this survey covers
A pay stub can be mandatory, optional, or required only for a limited group of employees. Where a statement is required, the useful question is not simply whether one exists. The statement may need exact pay-period dates, employer and employee identifiers, gross and net pay, hours, every applicable rate, deductions, allowances, piece-rate units, or a leave balance.
This survey compares the employee-facing statement. It does not convert a rule requiring an employer to keep payroll records for government inspection into a delivery right, and it does not resurvey whether the wages, deductions, tips, or leave shown on the statement were lawful.
How to read the table
Begin with coverage because some states exempt broad groups or impose the rule only through a minimum-wage act. The next four columns answer when the statement must be delivered and divide its contents into identity/pay-period fields, earnings calculations, and deductions/net-pay/other items. The electronic- delivery column then shows whether consent, printing, storage, or a paper option is required.
The access-and-retention column distinguishes an employee's right to inspect or obtain copies from the employer's separate duty to preserve records. The last column identifies the consequence of a missing or inaccurate statement; states vary sharply on injury, intent, cure, per-day amounts, caps, and attorney's fees.
Patterns from the completed table
California Labor Code § 226 illustrates a detailed universal-style statement: nine core categories cover gross and net wages, hours, piece-rate information, deductions, pay-period dates, party identification, and every applicable hourly rate with corresponding hours. It also requires three-year retention, gives current and former employees a 21-day inspection or copy route, and supplies a private damages remedy for a knowing and intentional violation that causes the statutory injury.
Texas demonstrates why coverage must be a separate column. Labor Code § 62.003 has a compact earnings-statement list, but § 62.151 exempts employees covered by the federal Fair Labor Standards Act from that state minimum-wage chapter. The Texas Workforce Commission explains that the remaining statement may be paper or electronic, so a broad claim that every Texas employee must receive a stub would be wrong.
New York Labor Law § 195 requires a statement with every wage payment and combines pay-period, employer, employee, rate, gross-pay, deduction, allowance, net-pay, and nonexempt-hours fields. It preserves payroll records for six years, permits electronic statements only with practical access and printing, and pairs the duty with § 198's per-workday statutory damages and fee remedy.
Oregon ORS 652.610 shows why electronic delivery needs its own dimension. The employee must expressly agree to an electronic statement and must be able to print or store it when received. That consent-and-usability rule is materially different from both a silent "written statement" statute and an agency rule that permits electronic delivery without express consent.
The completed table confirms three recurring structures: detailed statements for most covered workers, narrower duties tied to a pay method, industry, wage law, or employee request, and states with no general employee-facing statement even though employers must keep payroll records for an agency. Electronic delivery ranges from express consent and a durable paper option to statutory silence. Remedies likewise range from no statement-specific damages to per- employee, per-pay-period, continuing-day, misdemeanor, or infraction rules.
Get this answered for your state
This survey compares every state side by side. Ezel applies your state's law to your specific situation and answers with citations to the statutes.
Scroll sideways in the table to see all columns →
| State | Governing law and coverage | Must provide a statement and when | Pay period, employer, and employee identification | Gross earnings, hours, rates, and pay basis | Deductions, net pay, allowances, and other required items | Electronic delivery, consent, printing, and storage | Employee copy access and employer retention | Enforcement, damages, penalties, and deadlines |
|---|---|---|---|---|---|---|---|---|
| Alabama verified 2026-07-14 | No general Alabama state pay-stub statute for ordinary private employment; the Alabama Department of Labor says the state has no laws governing wage-and-hour issues and directs employers to federal rules |
No Alabama state employee-facing statement mandate or delivery schedule identified; federal requirements are outside this state-law survey |
Not state-mandated: no Alabama pay-period date, employer, employee, address, phone, employee-number, or SSN field identified |
Not state-mandated: no Alabama gross-pay, hours, rates, salary, commission, piece-unit, shift, assignment, or other pay-basis field identified |
Not state-mandated: no Alabama deduction, net-pay, allowance, tip, leave, or employer-contribution field identified |
No Alabama state statement duty, so no state consent, opt-out, access, printing, storage, or paper-copy condition for a voluntary electronic stub identified |
No Alabama state pay-stub copy route or wage-record retention period identified; the state labor department directs recordkeeping questions to federal wage-and-hour rules |
No Alabama state statement violation, agency penalty, private damages, fee remedy, cure rule, or statement-only limitations period identified because state law imposes no general pay-stub duty |
| Alaska verified 2026-07-14 | General private-sector statement rule under Alaska Wage and Hour Act: every employer must give each employee the statement required by 8 AAC 15.160(h) |
Written or electronic earnings-and-deductions statement for each employee every pay period; no separate payday or post-payment deadline stated (8 AAC 15.160(h)) |
Must show beginning and ending dates of pay period. No payment date, employer name/address/phone, employee name/ID, or SSN field stated on the employee-facing statement (8 AAC 15.160(h)(4)) |
Must show rate of pay, gross wages, and straight-time and overtime hours actually worked; no express separate overtime rate, salary, commission, or piece-unit field stated (8 AAC 15.160(h)(1), (2), (12)) |
Must show net wages; federal income tax, FICA, and Alaska Employment Security Act contributions; board/lodging; advances; other authorized deductions; sick leave used in accrual year and sick-leave balance (8 AAC 15.160(h)) |
Statement may be written or electronic; rule states no consent, opt-out, paper-copy, printing, saving, continuing-access, or portal-access condition (8 AAC 15.160(h)) |
No current/former-employee historical inspection or copy process stated. Employer must keep underlying employee/pay/hours/payroll records at workplace for at least 3 years (AS 23.10.100(a)); no separate stub-copy retention period stated |
Violation of Wage and Hour Act or regulation/order issued under it: on conviction $100-$2,000 fine, 10-90 days' imprisonment, or both (AS 23.10.140). No pay-stub-specific private damages, per-day amount, cure, fees, or limitations period stated |
| Arizona verified 2026-07-13 | A.R.S. §§ 23-350, 23-351(E)-(F). Employers and employees under Article 7, but statement duty is limited to wages paid by financial-institution deposit or payroll card; no parallel cash/check statement rule stated |
When wages are paid by financial-institution deposit or payroll card, furnish statement of earnings/withholdings. No general every-payment statement for cash, check, or public warrant stated (§ 23-351(D)-(F)) |
No pay-period dates, payday, employer/employee name or address, employee number, or SSN field stated (§ 23-351(E)-(F)) |
Statement of employee's earnings; no separate gross-pay, hours, regular/overtime rate, piece-unit, commission, salary, shift, or assignment field stated (§ 23-351(E)-(F)) |
Statement of withholdings; no itemization/purpose, net-pay, allowance, tip, leave-balance, or employer-contribution field stated (§ 23-351(E)-(F)) |
Written or electronic statement expressly allowed for both covered payment methods; no separate statement consent, paper opt-out, printing, downloading, saving, or portal-duration condition stated (§ 23-351(E)-(F)) |
§ 23-351 states no stub-retention or historical-copy procedure. Separately, minimum-wage-law employers keep payroll records 4 years and let employee/designee inspect and copy their payroll records (§ 23-364(D)) |
Any § 23-351 violation is a petty offense (§ 23-351(I)). Treble damages require unpaid wages (§ 23-355), not a statement-only violation. Separate minimum-wage recordkeeping/access violations: at least $250 first, at least $1,000 subsequent/willful (§ 23-364(F)) |
| Arkansas verified 2026-07-16 | No general Arkansas pay-stub or wage-statement statute for ordinary private employment. The Minimum Wage Act rules (11 CAR Part 11) require employers to keep payroll records for enforcement, not to furnish a statement to the employee; 2021 SB 600, which would have created an employee pay-stub right, died in committee |
No Arkansas state employee-facing statement mandate or delivery schedule identified; payroll records are kept for agency enforcement, not furnished to the employee |
Not state-mandated on an employee statement. The minimum-wage recordkeeping rule lists internal payroll-record fields, such as the pay period, total wages paid, and date of payment, that an employer must keep, not stub fields it must give the employee |
Not state-mandated on an employee statement; the recordkeeping rule governs records the employer maintains, not a gross-pay, hours, rate, or pay-basis disclosure to the worker |
Not state-mandated on an employee statement; internal records may note the items making up additions or deductions, but no Arkansas rule requires itemizing them to the employee |
No Arkansas state statement duty, so no state consent, opt-out, access, printing, storage, or paper-copy condition for a voluntary electronic stub identified |
Employers must maintain and preserve payroll records for enforcement under the minimum-wage rules, but no Arkansas rule gives the employee a right to inspect or obtain a copy of a pay statement |
No Arkansas statement-specific violation, agency penalty, private damages, fee remedy, cure rule, or limitations period identified; minimum-wage enforcement reaches unpaid wages and recordkeeping, not a missing or inaccurate stub |
| California verified 2026-07-13 | Cal. Lab. Code §§ 226, 226.2, 246(i). Broad private-employer rule; § 226(d) excludes specified work in the owner's or occupant's residential dwelling |
Accurate itemized written statement semimonthly or at each wage payment; detachable from the check/voucher or separate when paid by personal check or cash (§ 226(a)) |
Inclusive pay-period dates; employee name plus last 4 SSN digits or non-SSN ID; employer legal name/address; farm labor contractor also identifies the entity securing its services (§ 226(a)(6)-(8)) |
Gross wages; total hours subject to § 226(j); piece units/rate; every hourly rate with corresponding hours. Temporary-service and piece-rate workers have added assignment/rest/nonproductive-time fields (§§ 226(a), 226.2(a)(2)) |
All deductions (employee-written-order deductions may be aggregated) and net wages. Available paid sick leave/PTO-in-lieu balance goes on the stub or a separate payday writing (§§ 226(a)(4)-(5), 246(i)) |
Electronic can qualify as written when accessible and readable on screen or printable (Lab. Code § 8; DLSE Op. Ltr. 2006.07.06). Section 226 states no express consent formula |
Keep statement/deduction records at least 3 years. Current/former employee may inspect or receive copies; oral or written request due within 21 calendar days; actual reproduction cost may be charged (§ 226(a)-(c)) |
Knowing/intentional + statutory injury: actual damages or $50 initial pay period/$100 later, $4,000 cap, costs and fees (§ 226(e)). State citations: $250 per employee initially; $1,000 subsequently, with first-error discretion (§ 226.3) |
| Colorado verified 2026-07-14 | C.R.S. §§ 8-4-101, 8-4-103(4)-(4.5); COMPS Order #40, 7 CCR 1103-1, Rules 7.1-.3. Ordinary private employees; Wage Act excludes listed state/local public entities and qualifying fully-delegated minority owners, and excludes genuinely independent contractors |
Written itemized pay statement at least monthly or at each wage payment (§ 8-4-103(4)); current COMPS statement each pay period for covered employees (Rule 7.2.1) |
Inclusive pay-period dates; employee name or SSN under statute, but COMPS requires employee name; employer name and address (§ 8-4-103(4); COMPS Rule 7.2.1) |
Gross wages, total pay-period hours, and regular rates. No separate universal salary, commission, piece-unit, overtime-rate pairing, shift, or assignment field stated (§ 8-4-103(4); COMPS Rules 7.1(E), 7.2.1) |
All withholdings and deductions, net wages, claimed credits, and tips; DLSS says each deduction or credit needs its amount and reason. Vacation and sick-leave information are not automatic stub fields (COMPS Rules 7.1(D)-(E), 7.2.1-.3; INFO #16) |
No general electronic-pay-statement authorization or consent/opt-out/access/printing/storage rule stated in the cited current statute, COMPS Order, or guidance; do not infer permission or prohibition from 'in writing.' Vacation information requested under Rule 7.2.2 may expressly be written or electronic |
Pay-statement records retained at least 3 years after wages were due and available to DLSS. No historical pay-stub copy route stated; current employees may request then-current vacation-pay information no more than monthly unless employer policy allows more (C.R.S. § 8-4-103(4.5); COMPS Rules 7.2.2-.3) |
DLSS may investigate/cite; a COMPS complaint is due within 2 years, or 3 for willful violations. The $250-per-employee-per-month fine, capped at $7,500, reaches failure to retain/make records available under § 8-4-103(4.5), not automatically every initial statement defect; no automatic statement-only private damages stated |
| Connecticut verified 2026-07-14 | Conn. Gen. Stat. § 31-13a; every employer and employee, but executive/administrative/professional employees are exempt from hours and straight-time/overtime separation only |
Written or consented electronic record with each wage payment (§ 31-13a(a)) |
No state-mandated pay-period dates, payment date, employer/employee name, address, phone, employee number, or SSN field on the delivered record (§ 31-13a) |
Hours worked; gross earnings with straight-time and overtime earnings as separate entries; exempt executive/administrative/professional workers need not receive hours or the straight/overtime split; no rate or piece-unit field stated (§ 31-13a(a)) |
Itemized deductions and net earnings; no allowance, tip, leave-balance, employer-contribution, or other field stated (§ 31-13a(a)) |
Electronic only with employee's explicit consent; employer must provide secure, private, convenient access and printing and reasonable confidentiality safeguards (§ 31-13a(a)-(b)) |
Payroll records kept 3 years, including hours, wage, overtime, additions/deductions, and total pay; separate reduced list for exempt employees; no general employee historical-payroll copy route stated (RCSA § 31-60-12) |
$300 Labor Department civil penalty for each violation of chapter 557, which includes § 31-13a; no statement-only private damages, attorney fees, cure, or limitations rule stated (§ 31-69a(a)) |
| Delaware verified 2026-07-14 | 19 Del. C. §§ 1101, 1108. Statement duty applies to employers with over 3 employees; chapter excludes federal, Delaware state/local-government employees, and independent contractors |
At payment, furnish the statement on the check, by separate slip, or electronically in retainable form (§ 1108(4)) |
Show the pay period for which wages are due. No payment date, employer/employee name, address, phone, ID, or SSN field stated (§ 1108(4)) |
Show wages due; for an hourly-paid employee, total hours for the pay period. No regular/overtime rate, salary, commission, piece-unit, or other earnings-basis field stated (§ 1108(4)) |
Show total deductions, separately specified. No net pay, additions, allowances, tips, leave balance, or employer-contribution field stated (§ 1108(4)) |
Electronic statement expressly allowed without stated consent if employee can retain it; employee may request a written separate slip. No timing, cost, opt-out form, portal-duration, or employer-provided printing rule stated (§ 1108(4)) |
Preserve chapter records, including wage/hour records, at least 3 years (§ 1108(6)); no express statement-copy retention or current/former-employee historical inspection/copy procedure stated |
General civil penalty of $1,000-$5,000 per chapter violation (§ 1112(a)); civil penalty claim may be filed in court (§ 1112(d)). No verified statement-specific private damages formula; § 1113(a) addresses unpaid wages/liquidated damages |
| District of Columbia verified 2026-07-14 | D.C. Code §§ 32-1008(b) and 32-1306(e) impose parallel itemized-statement duties on covered employers; ordinary private employers are broadly covered, while U.S./DC governments and Railway Labor Act employers are excluded from ch. 13 (§ 32-1301) |
Itemized statement at time of wage payment; DOES guidance says on or before each payday (§§ 32-1008(b), 32-1306(e); OWH FAQ) |
Statute: wage-payment date. DOES guidance also calls for pay-period beginning/ending dates and employer name, address, and FEIN. No employee name/ID or SSN field stated |
Statute: gross wages and hours worked. DOES guidance adds total earnings each workweek, hourly and/or piece rate, daily units if piece-paid, and offered/actual hours for each workweek in pay period |
Must show deductions from and additions to wages, including separate gratuities line, and net wages (§ 32-1008(b)); no general leave-balance or employer-contribution field stated |
Statutes require an itemized statement and DOES FAQ calls it written; no general electronic-delivery authorization, prohibition, consent, opt-out, printing, saving, paper-copy, or continuing-access rule found |
Employer must preserve required payroll records at least 3 years or the longer prevailing federal standard when created (§ 32-1008(a)); no current/former-employee historical stub inspection/copy process, deadline, or copy fee stated |
Mayor may assess $500 for each missing itemized statement and $500 for each payroll-record maintenance/retention failure (§ 32-1011). Aggrieved person may sue under § 32-1308 for statutory penalties/appropriate relief and fees; treble damages require unpaid wages |
| Florida verified 2026-07-13 | No general Chapter 448 duty for ordinary private employers. Fla. Stat. §§ 448.22-.25 apply a limited rule to covered labor pools and day laborers, subject to § 448.23's cross-referenced exceptions and exclusions |
Covered labor pool: written itemized deduction statement at each wage payment; separate annual earnings summary reasonably after year-end and no later than Feb. 1 (§ 448.24(2)(g)-(h)) |
No pay-period dates, employer name/address, employee name/number, or SSN field stated for the § 448.24(2)(g) payday statement |
No gross-pay, hours, rates, piece units, salary, commission, or other earnings-basis field stated for the payday statement; annual summary content is not itemized (§ 448.24(2)(g)-(h)) |
Each deduction must be shown in detail; no net-pay, allowance, tip, leave-balance, or other field stated for the payday statement (§ 448.24(2)(g)) |
Labor pool may deliver electronically only upon the day laborer's written request; no print, save, or paper-opt-out term stated (§ 448.24(2)(g)) |
No current/former-worker copy-request right, response deadline, copy fee, or statement-retention period stated in §§ 448.24-.25 |
Written notice; 60 days to cure before suit. Actual and consequential damages or $1,000, whichever greater, per violation, plus costs; suit within 1 year after notice; exclusive remedy (§ 448.25) |
| Georgia verified 2026-07-17 | No Georgia statute requires an ordinary private employer to furnish an employee-facing pay stub or wage statement. The wage-payment section, O.C.G.A. § 34-7-2 (Title 34, Ch. 7, Master and Servant), governs only the method and timing of payment; no Title 34 chapter creates a statement duty. Wage-record duties (§§ 34-2-11, 34-4-5) run to the employer's files and the Commissioner of Labor, not the employee. |
None. No statute requires delivery of a wage, earnings, or deduction statement to a private employee at payday or any other time. |
No required fields — Georgia mandates no employee-facing statement to carry pay-period dates or employer/employee identifiers. |
No required fields. Section 34-7-2 requires only that each payment 'correspond to the full net amount of wages or earnings due,' not any itemized earnings breakdown. |
No required fields. No Georgia statute requires an itemized deduction or net-pay statement for private employees. |
Not applicable; with no statement mandate there is no delivery-medium or consent rule. Separately, an employer that pays by payroll card must give a written explanation of the card's fees and an opt-out form (§ 34-7-2(c)) — a payment-method disclosure, not a pay stub. |
No private-employee inspection or copy right. Section 34-2-11 makes the employer keep records of each worker's name, address, occupation, hours, and wages; § 34-4-5 makes a minimum-wage-covered employer furnish a sworn statement of hours and wages to the Commissioner on demand — duties owed to the state, not the employee. |
No statement-specific remedy, because no statement duty exists. Unpaid wages are pursued as an ordinary contract or wage claim; § 34-7-2 carries no employee-facing statement penalty. |
| Hawaii verified 2026-07-14 | Haw. Rev. Stat. chs. 387-388; Haw. Admin. R. § 12-21-5. Chapter 388 broadly covers private employees but excludes government employers; Chapter 387's expanded fields apply only to its narrower covered-employee class (§§ 387-1, 388-1) |
Retainable written record every payday under § 388-7(4) and HAR § 12-21-5; Chapter 387-covered employees receive its expanded record every pay period (§ 387-6(c)) |
All: employer name, employee name, inclusive pay-period dates, payment date. Chapter 387-covered: employer address and phone. No employee number or SSN field stated (§§ 387-6(c), 388-7(4); HAR § 12-21-5) |
All: total gross compensation. Chapter 387-covered: total hours; regular/overtime hours; straight-time, overtime, and other compensation; every rate and basis including overtime; applicable piece rates and pieces at each rate (§§ 387-6(c), 388-7(4)) |
All: amount and purpose of each deduction and total net compensation. Chapter 387-covered: other compensation includes minimum-wage allowances. No general leave-balance, tip-total, or employer-contribution field stated (§§ 387-6(c), 388-7(4)) |
Electronic record requires employee's written authorization and electronic access. DLIR also requires written retrieval instructions and access to equipment to print; paper/physical form remains the default (§§ 387-6(c), 388-7(4)) |
Employer retains statement/equivalent at least 6 years; electronic guidance repeats 6 years. No separate current/former-employee historical inspection or copy-request right, deadline, or charge stated (§ 388-7(4)) |
Wage Standards Division accepts pay-statement complaints. Uncorrected violations can produce an order and state penalty of at least $500 or $100 per violation, whichever is greater (§§ 387-12(a), 387-16, 388-9.5, 388-10(a)); willful Chapter 387 violation is a misdemeanor. Employee monetary recovery is wage-linked, not automatic statement-only damages |
| Idaho verified 2026-07-14 | Idaho Code §§ 45-601 and 45-609. Employer broadly includes listed private entities employing any person; employee means any person suffered or permitted to work; no size threshold stated |
Furnish each employee a deductions statement for each pay period in which deductions are made (§ 45-609(2)); no statement duty stated for a no-deduction period and no separate delivery deadline |
Statement is tied to each pay period with deductions, but no pay-period dates, payment date, employer/employee name, address, phone, ID, or SSN field stated (§ 45-609(2)) |
No gross wages, hours, rates, overtime, salary, commission, piece-unit, or other pay-basis field stated for the deduction statement (§ 45-609(2)) |
Show deductions made; statute does not expressly require itemization or purpose labels. No net pay, additions, allowances, tips, leave balance, or employer-contribution field stated (§ 45-609(2)) |
No express electronic-delivery authorization or ban and no consent, paper option, printing, saving, or continuing-access rule stated in § 45-609(2) |
Employment records: at least 3 years from employee's last date of service. No employee/former-employee inspection or copy right, request method, response deadline, or copy charge stated (§ 45-610(1)) |
Willful failure to furnish deduction statement is a misdemeanor (§ 45-609(2)); general maximum is 6 months' county jail and/or $1,000 fine (§ 18-113). No statement-specific civil damages, fee award, cure, or limitations period stated |
| Illinois verified 2026-07-13 | 820 ILCS 115/1-2, 10. Applies to Illinois employers/employees, including local government and school districts; State and federal employees excluded. Statutory employee definition applies |
Employer must furnish each employee a pay stub for each pay period (§ 10(b)) |
No pay-period dates, payment date, employer/employee name or address, employee number, or SSN field stated in the statutory pay-stub definition (§ 2) |
Hours worked, rate of pay, overtime pay and overtime hours worked, and gross wages earned. No piece units, salary, commission, or other pay-basis field stated (§ 2) |
Deductions from wages plus total wages and deductions year to date. No net-pay, allowance, tip, leave-balance, or employer-contribution field stated (§ 2) |
Paper or electronic furnishing recognized. No general consent or opt-out formula stated; requested former-worker electronic copies must be downloadable or permanently retainable (§ 10(c), (d)(2)) |
Keep stub copies at least 3 years. Current/former copies due within 21 days, at most twice/12 months; former right ends 1 year after separation, with format choice and a separation-offer rule for inaccessible portals (§ 10(c)-(d)) |
IDOL civil penalty up to $500 per violation, payable to Department; amount considers business size and violation gravity (§ 14(d)). Department complaints generally due within 1 year after wages/final compensation/supplements were due (§ 11) |
| Indiana verified 2026-07-13 | Ind. Code §§ 22-2-2-3, -8. State-minimum-wage employers with 2+ employees; excludes employers subject to FLSA minimum-wage provisions and preserves employee-category exclusions |
Covered employer must furnish each covered employee a statement each pay period (§ 22-2-2-8(a)) |
Every-pay-period statement, but no period dates, payday, employer/employee name or address, employee number, or SSN field stated (§ 22-2-2-8(a)) |
Hours worked and wages paid; no separate gross-pay, regular/overtime rate, piece units, commission, salary basis, shift, or assignment field stated (§ 22-2-2-8(a)) |
Listing of deductions; no express deduction-purpose, net-pay, allowance, tip, leave-balance, or employer-contribution field stated (§ 22-2-2-8(a)) |
Indiana DOL says electronic pay statements are allowed; no consent, paper opt-out, printing, saving, or portal-duration condition stated in the cited guidance |
Records relating to statement information are open to state labor officials; no employee historical-copy route, response deadline, copy fee, or retention period stated in § 22-2-2-8(b) |
Knowing/intentional § 22-2-2-8 violation: Class A infraction; repeat after prior unrelated § 8 judgment: Class B misdemeanor (§ 22-2-2-3(b), (d)); no statement-specific damages or cure stated |
| Iowa verified 2026-07-14 | Iowa Code ch. 91A, especially § 91A.6; covers natural persons employed in Iowa for wages and commission salespeople, but excludes listed agricultural relationships, specified independent contractors, and fee-service clients (§ 91A.2) |
Statement to each employee on every regular payday (§ 91A.6(4)); employee request for a fuller itemized computation statement due within 10 working days (§ 91A.6(3)) |
Regular statement: no pay-period dates, payment date, employer/employee name, address, phone, ID, or SSN field stated. Requested statement lists earnings and deductions by affected pay period (§ 91A.6(3)-(4)) |
Hours worked and wages earned. Federal-overtime-exempt employees may omit hours unless employer pays overtime, a bonus, or an hours-based payment; then show hours or payments as applicable. No rate, overtime-rate, salary, commission, or piece-unit field stated (§ 91A.6(4)) |
Deductions made; no net-pay, allowance, tip, leave-balance, or employer-contribution field stated. On request, itemize earnings/deductions and explain how both were computed within 10 working days (§ 91A.6(3)-(4)) |
Mail, secure electronic transmission/means, workplace delivery during normal hours, or electronic viewing with free unrestricted printer access. No consent required; employee unable to receive secure electronic delivery gives written notice 1 pay period ahead for another method (§ 91A.6(4)(b)) |
Employee request for itemized computation statement due in 10 working days; chapter rights continue after separation (§§ 91A.6(3), 91A.14). Minimum-wage-covered payroll records: 3 years; ch. 91A separately imposes 3-year records after director notice (§ 91A.6(1)-(2); IAC 875—216.4) |
Director administers/investigates ch. 91A; civil money penalty up to $500 per pay period for each violation, adjusted for size, gravity, good faith, and history (§§ 91A.9, 91A.12). Section 91A.8 damages cover unpaid wages/expenses, not a statement-only defect |
| Kansas verified 2026-07-14 | Kansas Wage Payment Act, K.S.A. §§ 44-313 and 44-320. Broad employer definition includes private organizations and Kansas public employers; employee means any person allowed or permitted to work |
No routine payday statement content required. On employee request, furnish an itemized deductions statement for each pay period in which deductions were made (§ 44-320(d)); no response deadline stated |
Statement is tied to each pay period with deductions, but no pay-period dates, payment date, employer/employee name, address, phone, ID, or SSN field stated (§ 44-320(d)) |
Deduction statement has no gross wages, hours, rate, overtime, salary, commission, piece-unit, or pay-basis field. Separately, employee may request written notice of rate of pay and day/place of payment (§ 44-320(a)) |
Itemize deductions made under § 44-319; no net pay, additions, allowances, tips, leave balance, or employer-contribution field stated (§ 44-320(d)) |
No express electronic-delivery authorization or ban and no consent, paper option, printing, saving, or continuing-access rule stated in § 44-320(d) |
Employee request triggers deduction statement; no request form, response deadline, copy charge, or express former-employee route stated. Separate minimum-wage records: at least 3 years, open to the labor secretary, not an employee-copy right (§ 44-1209) |
Labor secretary enforces and investigates Wage Payment Act violations (§ 44-322); claims under the act may be brought in court (§ 44-324(a)). No statement-specific damages, civil penalty, attorney-fee award, cure, or limitations period stated; § 44-315's penalty is for willful unpaid wages |
| Kentucky verified 2026-07-14 | KRS § 337.070; applies only to employers with 10+ employees that make deductions from salaries or wages |
Paper or electronic deduction statement at the time each salary or wage payment is made (§ 337.070); no deduction means this section does not trigger a general stub |
No state-mandated pay-period dates, employer/employee name, address, phone, employee-number, or SSN field on this limited statement |
No state-mandated gross pay, hours, rates, overtime, salary, commission, piece-unit, shift, assignment, or other earnings-basis field on the § 337.070 statement |
Must give the amount of each deduction and its general purpose; no net-pay, allowance, tip, leave-balance, or employer-contribution field stated (§ 337.070) |
Paper or electronic allowed; for electronic delivery, employer must provide computer and printer access for employee review and printing; no consent, opt-out, or storage condition stated (§ 337.070) |
Separate payroll records of pay-period amounts and daily/weekly hours kept at least 1 year for commissioner inspection; no general employee historical-statement copy route stated (§ 337.320) |
$100-$1,000 civil penalty per § 337.070 offense; each day the failure continues is a separate offense; no statement-only employee damages, fees, cure, or limitations rule stated (§ 337.990(6)) |
| Louisiana verified 2026-07-14 | No general Louisiana employee-facing pay-stub mandate identified in current La. R.S. Title 23; Chapter 6 regulates payment of employees without adding a statement duty |
No general Louisiana payday statement or delivery schedule; § 23:633(A) requires hiring notice of wage amount, payment method, and frequency, which is a separate notice |
Not state-mandated on an employee-facing stub: no general pay-period date, employer/employee identifier, address, phone, employee-number, or SSN field identified |
Not state-mandated on a stub: no general gross-pay, hours, rates, salary, commission, piece-unit, shift, assignment, or pay-basis field identified |
Not state-mandated on a stub: no general deduction, net-pay, allowance, tip, leave, or employer-contribution field identified; §§ 23:634-.635 regulate wage forfeiture/fines but do not require a payday statement |
No general Louisiana statement duty, so no state pay-stub consent, opt-out, access, printing, storage, or paper-copy condition identified |
Employer keeps employee name/address/occupation, daily and weekly hours, and wages paid each pay period at least 1 year for department purposes; no general current/former employee stub-copy route stated (§ 23:14) |
No Louisiana statement-only violation, damages, agency fine, fee remedy, cure rule, or limitations period identified because state law imposes no general pay-stub delivery duty |
| Maine verified 2026-07-14 | 26 M.R.S. §§ 653 and 665. Section 665 covers employees in the general minimum-wage subchapter, subject to § 663(3) occupational/family/salaried exemptions; § 653 separately covers agricultural employees, except resident dependent family (§ 651) |
Furnish a statement with each wage payment (§§ 653, 665). For direct deposit or other electronic transfer, provide an accurate transfer record when the transfer is made |
Show the date of the pay period. No employer/employee name, address, phone, ID, or SSN field stated (§§ 653, 665) |
Show hours and total earnings. No regular/overtime rate, salary, commission, piece-unit, or other calculation-basis field stated (§§ 653, 665) |
Itemize deductions. No net-pay, addition, allowance, tip, leave-balance, or employer-contribution field stated (§§ 653, 665) |
Electronic record must provide ready access and free printing; same fields required for direct deposit/electronic transfer. No consent, paper opt-out, saving, or continuing-access period stated (§§ 653, 665) |
Keep accurate hours-worked and wages-paid records at least 3 years; DOL inspection/copy authority. No express current/former-employee historical statement-copy procedure, response deadline, or copy charge stated (§§ 653, 665) |
General: director fine under § 53; conviction fine $50-$200 and AG injunction (§ 671). Agriculture: $50-$200 fine and AG injunction (§ 654). No statement-only private damages formula; §§ 654 and 670 wage damages require unpaid minimum wages |
| Maryland verified 2026-07-13 | Md. Code, Lab. & Empl. §§ 3-501(b), 3-504(a)(2). Employer includes any person employing an individual in Maryland; statement duty applies to each employee |
Written statement for each pay period on physical pay stub or online pay statement (§ 3-504(a)(2)) |
Employer's State-registered name, address, telephone; payment date; pay-period beginning and ending dates. No employee-name/number or SSN field stated (§ 3-504(a)(2)(i)-(ii)) |
Hours unless overtime-exempt; rates; gross pay; additional bases including bonuses, sales commissions, or others; piece rates and pieces at each rate (§ 3-504(a)(2)(iii)-(v), (vii)-(viii)) |
Net pay plus amount and name of every deduction; no general leave-balance, tip, allowance, or employer-contribution field stated (§ 3-504(a)(2)(v)-(vi)) |
Online pay statement expressly allowed as alternative to physical stub; no employee consent, paper opt-out, printing, saving, or portal-duration condition stated (§ 3-504(a)(2)) |
No historical-statement request route, copy deadline or cost, former-employee right, or pay-statement retention period stated in §§ 3-504 or 3-507.3 |
Commissioner may order required information and up to $500 per affected employee; penalty factors include gravity, employer size, good faith, history. Hearing request: 15 days; compliance: 30 days (§ 3-507.3) |
| Massachusetts verified 2026-07-13 | Mass. Gen. Laws ch. 149, § 148. Every employer when paying an employee; railroad corporations have additional statement fields with each payment |
Furnish suitable pay slip, check stub, or envelope when paying wage. Railroad: additional statement/listings accompanying each wage payment (§ 148) |
Employer name, employee name, and day/month/year. No express pay-period beginning/ending dates, employer address, employee number, or SSN field (§ 148) |
Hours worked and hourly rate. Railroad adds current accrued total earnings, daily wages, and method used to compute wages. No general express gross-wage, piece-unit, commission, salary, shift, or assignment field (§ 148) |
Amounts of deductions or increases for pay period; railroad also lists taxes. No general deduction-purpose, net-pay, allowance, tip, leave-balance, or employer-contribution field (§ 148) |
Electronic paystub allowed if employer provides a way for worker to print information free; no advance consent or paper opt-out stated in official guidance |
Minimum-wage regulation: payroll records kept at least 3 years; employee gets own-record copy within 10 business days and may request original paper/electronic inspection at reasonable time/place (454 CMR 27.07(2)) |
After AG complaint and 90 days/assent, aggrieved employee may sue within 3 years for injunction and damages; prevailing employee gets fees/costs and treble lost wages/benefits (§ 150). AG civil citation up to $25,000 per violation (§ 27C(b)); no flat private per-stub damages stated |
| Michigan verified 2026-07-13 | Mich. Comp. Laws §§ 408.471, 408.479. Employers with 1+ employees, public or private, including State/local bodies; franchisee generally sole employer of its workers |
Furnish each employee a statement at time wages are paid (§ 408.479(2)) |
Identification of pay period. No payment date, employer/employee name or address, employee number, or SSN field stated on statement (§ 408.479(2)) |
Hours worked and gross wages; piece-work hand harvester also total units harvested. Specified executive/administrative/professional, elected, and political-appointee workers exempt from hours field (§ 408.479(2), (4)) |
Separate itemization of deductions. No net-pay, deduction-purpose, allowance, tip, leave-balance, or employer-contribution field stated (§ 408.479(2)) |
Statute says furnish a statement but does not specify paper/electronic medium, consent, opt-out, printing, downloading, or storage (§ 408.479(2)) |
Employer keeps § 408.479 records at least 3 years, open to Department inspection; no current/former employee old-statement copy right, response deadline, or copy fee stated (§ 408.479(3)) |
Written Department complaint within 12 months (§ 408.481(1)); Department civil penalty up to $1,000 for Act violation (§ 408.488(4)); violation is misdemeanor (§ 408.484). Wage-based payment/exemplary remedies cover §§ 2-8, not § 9 statement |
| Minnesota verified 2026-07-14 | Minn. Stat. §§ 181.032, 181.171, subd. 4. Any person with 1 or more Minnesota employees; definition also includes the state, political subdivisions, and a contractor that assumes qualifying subcontractor liability |
Paper or electronic earnings statement at the end of every pay period, covering that pay period (§ 181.032(a)) |
Employee name; pay-period end date; employer legal name and different operating name; main-office/principal-business physical address plus different mailing address; employer phone (§ 181.032(b)(1), (9)-(12)) |
Rate(s) and basis—hour, shift, day, week, salary, piece, commission, or other; total hours unless exempt from ch. 177; total gross pay for the period (§ 181.032(b)(2), (4)-(5)) |
Meal/lodging allowances claimed; list of deductions; employee Paid Leave deduction and employer wage-based contribution; net pay (§ 181.032(b)(3), (6)-(8)) |
Expressly allowed without stated consent; employer-owned computer access during regular hours to review/print, 3-year availability, and ongoing paper statements after at least 24 hours' employee notice (§ 181.032(a), (c)) |
Electronic statements remain reviewable/printable for 3 years. Employers subject to §§ 177.21-.44 must also keep each pay period's earnings statements and listed payroll records for 3 years; no separate former-employee copy deadline or fee rule stated (§§ 181.032(a), 177.30) |
Private district-court action: compensatory damages, appropriate relief including injunction, and mandatory reasonable costs, disbursements, witness fees, and attorney fees (§ 181.171). DLI may order compliance; recordkeeping failures can draw up to $1,000 each, $5,000 each if repeated (§§ 177.27, 177.30) |
| Mississippi verified 2026-07-17 | No general Mississippi private-sector pay-stub statute. Miss. Code Ann. tit. 71 contains no employee-facing pay-stub, earnings-statement, wage-statement, or itemized-pay-statement provision |
No general state employee-facing wage-statement mandate or delivery schedule; no Mississippi stub is required with each payment or on employee request |
Not state-mandated on an employee statement: no general Mississippi pay-period date, employer, employee, address, phone, employee-number, or SSN field |
Not state-mandated on an employee statement: no general Mississippi gross-pay, hours, rates, salary, commission, piece-unit, shift, assignment, or pay-basis field |
Not state-mandated on an employee statement: no general Mississippi itemized-deduction, net-pay, allowance, tip, leave, or employer-contribution field |
No state statement duty, so no Mississippi pay-stub-specific consent, opt-out, access, printing, storage, or paper-copy condition for a voluntary electronic stub |
No general state right for a current or former employee to inspect or obtain a pay stub and no Mississippi stub-retention period; specialized agency records do not create an employee-facing statement right |
No Mississippi statement-specific violation, agency penalty, private damages, attorney-fee remedy, cure rule, or statement-only limitations period because state law imposes no general pay-stub duty |
| Missouri verified 2026-07-13 | Mo. Rev. Stat. § 290.080. All corporations doing business in Missouri and all persons operating railroads or railroad shops; not written as a universal all-employer rule |
At least monthly; may be part of check, draft, or other wage-payment voucher or furnished separately (§ 290.080) |
Statement covers deductions 'for the period,' but no period dates, payday, employer/employee name or address, employee number, or SSN field stated (§ 290.080) |
No gross wages, hours, rates, salary, commission, piece units, overtime, shift, assignment, or other earnings-basis field stated (§ 290.080) |
Total amount of deductions for the period; no deduction-by-deduction purpose, net pay, allowance, tip, leave balance, or employer contribution stated (§ 290.080) |
No electronic-delivery authorization or prohibition, consent rule, paper opt-out, printing, saving, or portal-duration condition stated in § 290.080 |
No employee historical-copy procedure or statement-retention period stated in § 290.080; separately, state-minimum-wage employers keep specified payroll records at least 3 years for director inspection (§ 290.520) |
Violation is a misdemeanor; conviction carries $50-$500 fine for each offense. No statement-specific private damages, fees, cure, or claim deadline stated (§ 290.080) |
| Montana verified 2026-07-14 | Mont. Code Ann. § 39-3-101. Applies to 'all employers in this state' when paying employees salaries or wages; the section states no employer-size, industry, occupation, or pay-method exception |
Give an itemized statement when making every salary/wage payment; if no deduction is made, give a statement saying the payment includes no deductions (§ 39-3-101) |
No pay-period dates, payment date, employer/employee name, address, phone, ID, or SSN field stated (§ 39-3-101) |
No gross wages, hours, regular/overtime rates, salary amount, commission, piece-unit, or other earnings-basis field stated (§ 39-3-101) |
Itemize state/federal income-tax, Social Security, and any other deductions, with the amount of each; or state that no deductions were made. No net pay, additions, allowances, tips, leave balance, or employer-contribution field stated |
Statute states no general electronic authorization/ban, consent, paper option, printing, saving, or continuing-access rule. DLI permits written or electronic itemized deduction lists for payroll-card payments |
Section 39-3-101 states no duty to retain statement copies and no current/former-employee historical inspection or copy right, request method, response deadline, or copy charge |
DLI states employers must furnish the statement, but § 39-3-101 states no statement-specific agency penalty, civil damages, fine, misdemeanor, cure, attorney-fee award, or limitations period |
| Nebraska verified 2026-07-18 | Nebraska Wage Payment and Collection Act, Neb. Rev. Stat. §§ 48-1228 to 48-1236. Employer includes state/private entities and political subdivisions; employee includes permitted workers and commissioned sellers (§ 48-1229) |
Each regular payday: deliver or make available by mail/electronically, or provide at the normal workplace during employment hours for all shifts (§ 48-1230(2)) |
Identity of employer. No pay-period dates, payment date, employer address/phone, employee name/ID, or SSN field stated (§ 48-1230(2)) |
Hours for which paid and wages earned. Part 541 exempt employees need no hours unless employer pays overtime, bonus, or an hours-based payment by policy/practice; then show hours or payments as applicable. No rate or piece-unit field stated (§ 48-1230(2)) |
Deductions made; no express itemization/purpose, general net-pay, allowance, tip, leave-balance, or employer-contribution field. Payroll-card rule refers to net wages stated on the earnings statement (§ 48-1230(2)-(3)) |
Electronic delivery or availability expressly allowed, as is mail or workplace provision. No consent, paper opt-out, printing, saving, or continuing-access condition stated (§ 48-1230(2)) |
No historical-statement inspection/copy right or statement-retention period stated. Labor Commissioner may inspect all records related to act enforcement; no employee request method, response deadline, or copy charge (§ 48-1233(1)) |
Labor Commissioner citation; proposed administrative penalty up to $500 for a first violation and $5,000 for a second or later violation (§ 48-1234). The statement provision states no separate private damages or attorney-fee remedy |
| Nevada verified 2026-07-14 | NRS 608.110 and 608.115; ch. 608 defines employees as persons serving under a contract of hire/apprenticeship and employers as persons controlling employment, a workplace, or an employee (§§ 608.010-.011); no size threshold stated |
At wage payment, furnish itemized list of respective deductions (§ 608.110(2)). Full wage-record information is request-only and due within 10 days after employee submits request (§ 608.115(2)) |
Automatic deduction list: no pay-period or party fields stated. Requested record: organized for each pay period and must show payment date; no employer/employee name, address, phone, ID, SSN, or pay-period-date field stated (§ 608.115(1)) |
Automatic list: no earnings fields. Requested record: gross wage/salary excluding compensation as services, food, housing, or clothing; total pay-period hours noted by day, subject to domestic-service exception. No rate, overtime-rate, commission, piece-unit, or pay-basis field stated (§ 608.115(1)) |
Automatic list itemizes respective deductions from total wages. Requested record also shows deductions and net cash wage/salary; no allowance, tip, leave-balance, or employer-contribution field stated (§§ 608.110(2), 608.115(1)) |
NRS 608.110-.115 do not specify paper or electronic delivery, consent, opt-out, printing, storage, or continuing-access conditions |
Employee request for full wage-record information due within 10 days; wage records retained 2 years after entry. Sections 608.110-.115 state no former-employee procedure, copy fee, or inspection location (§ 608.115(2)-(3)) |
Labor Commissioner enforces; violation is a misdemeanor plus administrative penalty up to $5,000 each (§§ 608.180, 608.195). Statement sections state no employee statutory damages, fees, cure, or limitations period |
| New Hampshire verified 2026-07-14 | RSA §§ 275:42(I), 275:48(I)(d), and 275:49(IV). Employer definition excludes domestic labor in the employer's home and farm labor where fewer than 5 persons are employed |
Furnish a deductions statement for each pay period in which deductions are made (§ 275:49(IV)); no statement duty stated for a no-deduction period. Limited § 275:48(I)(d) requested deductions also require written itemized accounting at least monthly |
Statement is tied to each pay period with deductions, but no pay-period dates, payment date, employer/employee name, address, phone, ID, or SSN field stated (§ 275:49(IV)) |
No gross wages, hours, rates, overtime, salary, commission, piece-unit, or other pay-basis field stated for the deduction statement (§ 275:49(IV)) |
Show deductions made; DOL describes a written statement of all deductions. Itemize at least monthly only for the limited requested deductions in § 275:48(I)(d). No net pay, additions, allowances, tips, leave balance, or employer-contribution field stated |
Written deduction statement required; no express electronic authorization or ban and no consent, paper option, printing, saving, or continuing-access rule stated in the cited law or FAQ |
Wage and hour records must be preserved 3 years for enforcement (§ 275:49(VI)); no express duty to retain statement copies or employee/former-employee statement inspection or copy procedure stated |
DOL may investigate on complaint (§ 275:51(I)). Civil penalty up to $2,500 ordinarily follows one written warning and 30 days to cure (§ 273:11-a); willful chapter noncompliance is a misdemeanor (§ 275:52). No automatic statement-only damages or fee formula stated |
| New Jersey verified 2026-07-13 | N.J.S.A. 34:11-4.6(c). Every employer furnishes the deduction statement; employers with 10+ employees add four earnings fields. The 10+ tier expressly includes public employers |
Furnish a deduction statement for each pay period in which deductions are made; a 10+ employer includes the additional earnings fields in that statement (§ 34:11-4.6(c)) |
No pay-period beginning/ending dates, payday, employer or employee name/address, employee number, or SSN field stated on the statement (§ 34:11-4.6(c)) |
For employers with 10+ employees: gross wages, rate of pay, and hours worked if relevant to the wage calculation. No separate overtime-rate, piece-unit, commission, shift, or assignment field stated (§ 34:11-4.6(c)) |
Deductions made; for employers with 10+ employees, net wages. No allowance, tip, leave-balance, or employer-contribution field stated (§ 34:11-4.6(c)) |
Electronic statement allowed without stated advance consent; employee request requires paper. No printing, downloading, storage, or portal-duration condition stated (§ 34:11-4.6(c)) |
Employer keeps underlying wage-and-hour records 6 years; no current/former employee old-statement inspection or copy procedure, response deadline, or copy fee stated in the cited rule |
Commissioner administrative penalty up to $250 first violation/$500 each subsequent violation (§ 34:11-4.10(b)); a knowing Act violation can be a disorderly-persons offense (§ 34:11-4.10(a)). No statement-only private damages stated |
| New Mexico verified 2026-07-14 | NMSA 1978 §§ 50-4-1 and 50-4-2. Broad employer definition; excludes employers of domestic labor in private homes and employers of livestock and agricultural labor |
Employer must provide a written receipt (§ 50-4-2(B)). The receipt sentence is in the wage-payment subsection but states no separate delivery deadline or frequency |
Identify the employer. No pay-period dates, payment date, employer address/phone, employee name/ID, or SSN field stated (§ 50-4-2(B)) |
Show employee gross pay, number of hours worked, and total wages and benefits earned. No rate, overtime-rate, salary, commission, piece-unit, or other calculation field stated (§ 50-4-2(B)) |
Itemized listing of all deductions withheld from gross pay. No net-pay, allowance, tip, leave-balance, or employer-contribution field stated (§ 50-4-2(B)) |
Statute requires a written receipt but states no express electronic authorization or ban and no consent, paper option, printing, saving, or continuing-access rule (§ 50-4-2(B)) |
Keep true and accurate hours-worked and wages-paid records at least 1 year; agency inspection right, not an employee copy right. No former-employee route, response deadline, or copy charge stated (§ 50-4-9) |
Labor Relations Division investigates and institutes enforcement actions (§ 50-4-8). Any violation may be a misdemeanor; subsequent convictions carry $250-$1,000 per offense (§ 50-4-10). No receipt-specific civil damages, fees, cure, or limitations period stated |
| New York verified 2026-07-13 | N.Y. Lab. Law § 195(3). All private-sector employers; federal, state, and local government employers excluded. Charter/private schools and nonprofits covered; employees working in other states not covered (NYSDOL FAQ) |
Furnish each employee a statement with every payment of wages (§ 195(3)) |
Dates of work covered; employee name; employer name, address, and phone number. No employee number or SSN field stated (§ 195(3)) |
Rate(s) and basis; gross wages. Non-overtime-exempt: regular/overtime rates and regular/overtime hours. Piece-rate: each rate and pieces at each rate (§ 195(3)) |
Deductions, minimum-wage allowances, and net wages; applicable home-care-aide benefits and prevailing-wage supplements need specified type/rate detail or accompanying notice (§ 195(3)) |
Allowed if workers can access statements on an employer-provided computer and print copies. No express consent or paper opt-out stated in the cited NYSDOL guidance |
On request, written explanation of wage computation. Employer keeps contemporaneous true/accurate payroll records at least 6 years; no employee statement-copy deadline or fee stated (§ 195(3)-(4)) |
$250 per workday violation occurs/continues, $5,000 cap, costs and reasonable fees; injunctive/declaratory relief discretionary (§ 198(1-d)). Six-year limitations period (§ 198(3)) |
| North Carolina verified 2026-07-13 | N.C. Gen. Stat. § 95-25.13(4). Applies to every employer under the Wage and Hour Act; statement is limited to deductions made under § 95-25.8 |
Itemized deduction statement for each pay period in which deductions are made; no statement duty under this provision for a no-deduction pay period (§ 95-25.13(4)) |
No pay-period dates, payment date, employer/employee name or address, employee number, or SSN field stated on the deduction statement (§ 95-25.13(4)) |
No gross wages, hours, rates, overtime, piece units, salary, commission, or pay-basis field stated (§ 95-25.13(4)) |
Itemized deductions made under § 95-25.8. No net pay, additions, allowances, tips, leave balance, or employer contributions stated (§ 95-25.13(4)) |
Statute says furnish an itemized statement but does not specify paper/electronic medium, consent, opt-out, printing, downloading, or storage (§ 95-25.13(4)) |
Cited statement rule states no current/former employee old-statement copy right, request deadline, copy fee, or statement-retention period (§ 95-25.13(4)) |
Commissioner may ask court to enjoin Article violations (§ 95-25.24). Unpaid-wage damages/fees provision covers §§ 95-25.3-.4 and .6-.12, not § 95-25.13; no statement-specific amount, cure, or deadline stated (§ 95-25.22) |
| North Dakota verified 2026-07-14 | N.D. Admin. Code § 46-02-07-02(10) applies to every employer under the minimum-wage order; ch. 34-06 definitions exclude ridesharing participants, political-subdivision firefighters/sworn officers, and commission-paid outside sales (§ 34-06-01) |
Employer must furnish each employee a check stub or pay voucher every pay period; no separate payday, payment-date, or request deadline stated (§ 46-02-07-02(10)) |
No pay-period start/end dates, payment date, employer name/address/phone, employee name/ID, or SSN field stated (§ 46-02-07-02(10)) |
Must show hours worked and rate of pay; no express gross-pay, overtime-breakdown, salary, commission, piece-unit, or other pay-basis field stated (§ 46-02-07-02(10)) |
Must show required state/federal deductions and any authorized deductions; no express net pay, additions, allowances, tips, leave balance, or employer-contribution field stated (§ 46-02-07-02(10)) |
Electronic stub/voucher allowed if employee has access and can print; no express consent, opt-out, paper-on-request, saving, or post-employment access rule stated (DOLHR guidance) |
Current statement must be furnished each pay period. Statement rule states no historical inspection/copy process, response deadline, copy fee, or stub-retention period; commissioner may inspect employer payrolls (§§ 46-02-07-02(10), 34-06-02) |
Violation of ch. 34-06 or a rule issued under it is a class B misdemeanor (§ 34-06-19); commissioner may inspect payrolls and investigate compliance (§§ 34-06-02, 34-06-17). No statement-specific worker damages formula or cure stated |
| Ohio verified 2026-07-13 | Ohio Rev. Code §§ 4113.14, 4113.51. Employee means a person performing services for wages/remuneration; employer means any person with 1+ employees and includes State/local public employers |
Written/electronic statement or access to one for each pay period on regular paydays (§ 4113.14(B)) |
Employee name and address; employer name; payment date and pay period covered. No employer address/phone, employee number, or SSN field stated (§ 4113.14(B)(1)-(3), (7)) |
Gross wages. Hourly employees only: total pay-period hours, hourly rate, and hours over 40 in one workweek. No overtime-rate, piece-unit, salary, commission, or other pay-basis field stated (§ 4113.14(B)(4), (8)) |
Net wages plus amount and purpose of each addition or deduction. No allowance, tip, leave-balance, or employer-contribution field stated (§ 4113.14(B)(5)-(6)) |
Written or electronic statement, or access to one, expressly allowed; no consent, paper opt-out, printing, downloading, or storage condition stated (§ 4113.14(B)) |
If no statement received, employee must request it in writing and employer has 10 days. Section 4113.14 states no general old-stub retention period, former-worker copy right, copy fee, or recurring access procedure |
After written request and 10-day nonreceipt, employee may report to Commerce Director; on reasonable grounds, Director issues notice employer must conspicuously post for 10 days. No pay-stub-specific damages, fine, fees, or filing limitation stated (§ 4113.14(C)) |
| Oklahoma verified 2026-07-14 | 40 O.S. § 165.2; Oklahoma employers paying wages, with no employer-size threshold stated for the deduction-statement duty |
Brief itemized deduction statement with each wage payment; employer has 3 days after payday to comply with § 165.2 |
No state-mandated pay-period dates, payment date, employer/employee name, address, phone, employee number, or SSN field stated (§ 165.2) |
No state-mandated gross pay, hours, rates, overtime, salary, commission, piece-unit, shift, assignment, or other earnings-basis field stated (§ 165.2) |
Must briefly itemize all deductions; no net-pay, allowance, tip, leave-balance, employer-contribution, or other field stated (§ 165.2) |
Department says paper or electronic is allowed; no employee-consent, opt-out, printing, storage, or paper-copy condition stated |
Department accepts a Pay Stub Claim if an employer denies stubs or online access; no employer retention period, historical-copy deadline, or copy fee stated in § 165.2 |
Commissioner enforcement and aggrieved-person action to enforce; $500 administrative fine after 2+ violations in 6 months; any violation is a misdemeanor; no stub-only damages, fees, cure, or limitations rule stated (§§ 165.2a, 165.7, 165.8) |
| Oregon verified 2026-07-14 | ORS § 652.610(1); any Oregon employer with 1+ employees, including state/local public employers; federal government and agencies excluded |
Itemized statement on regular paydays and whenever wages, salary, or commissions are paid; may attach to payment instrument or be delivered separately (§ 652.610(1)-(2)) |
Payment date; dates of work covered; employee name; employer name plus business registry/ID number, address, and phone (§ 652.610(1)(b)(A)-(E)) |
All pay rates and pay basis; gross wages; for non-salary-exempt workers, regular/overtime rates, hours, and pay; piece-rate rate(s), pieces, and pay per rate (§ 652.610(1)(b)(F)-(M)) |
Net wages; amount and purpose of each deduction; allowances claimed toward minimum wage; no payday leave-balance field stated (§ 652.610(1)(b)(I)-(K)) |
Electronic allowed only if all fields are included, employee expressly agrees, and employee can print or store the statement at receipt (§ 652.610(1)(c)) |
On request, inspect and receive certified time/pay-record copies within 45 days; actual-cost charge allowed; time records kept 2 years and payroll records 3 years from last entry (§ 652.750; OAR 839-020-0083(4)) |
A § 652.610 violation is a Class D violation (§ 652.990(8)); no statement-only private damages in § 652.615, which reaches only unlawful deductions under § 652.610(3); access violations may draw up to $1,000 (§ 652.900(1)(a)) |
| Pennsylvania verified 2026-07-13 | 34 Pa. Code §§ 231.11, 231.36. Applies to employees/classes not excluded, excepted, or exempted under Minimum Wage Act §§ 3-5 |
Every employer must furnish each covered employee a statement with every payment of wages (§ 231.36) |
No pay-period dates, payment date, employer/employee name or address, employee number, or SSN field stated on the employee-facing statement (§ 231.36) |
Hours worked, rates paid, and gross wages. No separate regular/overtime hours, piece units, salary, commission, or pay-basis field stated (§ 231.36) |
Minimum-wage allowances, if claimed; deductions; and net wages. No tip, leave-balance, employer-contribution, or other field stated (§ 231.36) |
Rule says furnish a statement but does not specify paper/electronic medium, consent, opt-out, printing, saving, or storage (§ 231.36) |
Employer payroll records retained 3 years from last entry; no current/former-employee statement inspection or copy right, response deadline, or copy fee stated (§ 231.31) |
Chapter violation punishable on conviction under Minimum Wage Act § 12(c) (§ 231.12). No statement-specific private damages, fees, cure, or limitations period stated in the cited provisions |
| Rhode Island verified 2026-07-14 | R.I. Gen. Laws § 28-14-2.1. Every employer must furnish the listed records to any employee each regular payday; hours statement not required for employees described in § 28-12-4.3 |
Furnish on every regular payday (§ 28-14-2.1(a)); electronic record allowed, with no-cost printed/handwritten record when employee provides written authorization (§ 28-14-2.1(b)) |
Hours and deductions are tied to the applicable pay period, but no pay-period dates, payment date, employer/employee name, address, phone, ID, or SSN field stated |
Show hours worked, except for § 28-12-4.3 employees. Employer engaged only in commercial construction must also show regular hourly rate. No gross earnings, overtime rate, salary, commission, piece-unit, or other basis stated |
Show all deductions from gross earnings and explain the basis or reason for each. No net pay, additions, allowances, tips, leave balance, or employer-contribution field stated (§ 28-14-2.1(a)(2)) |
Electronic record expressly allowed; no employee consent required. On written employee authorization, employer must instead furnish a printed or handwritten record at no cost. No printing-by-employee, saving, or continuing-access rule stated |
Keep accurate hours-worked and wages-paid records at least 3 years (§ 28-14-12(a)); no express duty to retain each statement copy or current/former-employee historical statement inspection/copy procedure stated |
DLT may investigate and pursue chapter penalties (§ 28-14-19). Violation is misdemeanor: fine at least $400 per separate offense and/or up to 1 year (§ 28-14-17(a)). No statement-specific civil damages formula; § 28-14-19.2 private action is framed around unpaid wages/benefits or misclassification |
| South Carolina verified 2026-07-14 | S.C. Code §§ 41-10-10 to -20, -30(C), -40(B). General § 41-10-30 statement excludes private-home domestic labor and employers with fewer than 5 employees at all times in the prior 12 months; direct-deposit statement rule applies to every employer |
Covered employer furnishes an itemized statement for each pay period (§ 41-10-30(C)); when wages are paid by financial-institution deposit, employer furnishes an earnings-and-withholdings statement (§ 41-10-40(B)) |
No pay-period dates, payment date, employer/employee name or address, employee number, or SSN field stated in §§ 41-10-30(C), -40(B) |
Gross pay under § 41-10-30(C); direct-deposit statement shows earnings. No hours, rates, salary, commission, piece units, overtime-rate pairing, shift, assignment, or pay-basis field stated |
Deductions under § 41-10-30(C); direct-deposit statement shows withholdings. No net pay, deduction reason, allowance, tip, leave, or employer-contribution field stated |
Generally recognized under UETA when parties agree to conduct electronically; wage chapter states no pay-stub-specific consent form, printing/storage condition, or paper opt-out (§§ 26-6-50(B), -70(A), (C)) |
Covered § 41-10-30 employers keep employee names/addresses, payday wages, and deductions for 3 years. No current/former employee historical-copy route, response deadline, or copy fee stated (§ 41-10-30(B)) |
§ 41-10-30 violation: LLR written warning for first offense, civil penalty up to $100 for each subsequent offense. § 41-10-40 violation: civil penalty up to $100 each. Treble-wage/fee remedy and 3-year action period concern unpaid wages, not automatically a statement-only defect (§ 41-10-80) |
| South Dakota verified 2026-07-14 | No general employer pay-stub mandate in SDCL ch. 60-11 or ARSD art. 47:04. Limited rule: licensed payroll processor must make worker paystubs/equivalent available unless its client is responsible (§ 51A-17-98) |
No general employer statement duty or timing. Limited payroll-processor rule says only 'make available'; no payment-time, payday, or request deadline stated (§ 51A-17-98) |
No state-required pay-period dates, payment date, employer/employee name, address, phone, ID, or SSN field stated for an ordinary employer or in the limited processor rule |
No state-required gross earnings, hours, rates, salary, commission, piece-unit, or other earnings-basis field stated; § 51A-17-98 does not define the contents of a paystub/equivalent statement |
No state-required deduction, net-pay, addition, allowance, tip, leave-balance, or employer-contribution field stated; § 51A-17-98 supplies no field list |
No general state electronic-delivery rule. Limited processor provision says 'make available' but states no paper/electronic method, consent, opt-out, printing, saving, or continuing-access condition |
No general current/former-employee statement inspection/copy process or statement-retention period stated. Limited processor rule states availability but no duration, historical-copy route, response deadline, or copy charge |
No general statement violation or remedy. For limited licensed-processor duty, banking director may assess up to $1,000 per day while a chapter violation is outstanding, plus state investigation/prosecution costs (§ 51A-17-115); no worker damages formula stated |
| Tennessee verified 2026-07-17 | No general Tennessee pay-stub or wage-statement statute for ordinary private employment. The wage-payment law, Tenn. Code § 50-2-103 (Title 50, ch. 2), sets pay frequency and makes employers make payroll records available to state inspectors on a complaint, but requires no statement to the employee. Chapter 2's other Part 1 sections cover hiring-wage disclosure, coupons/scrip, deductions, and company stores — none a wage statement. The wage law reaches private concerns with 5 or more employees, excluding government |
No Tennessee employee-facing pay-statement mandate or delivery schedule. The wage-payment law requires payment at least monthly but no statement with the payment (§ 50-2-103); payroll records are kept for state inspection, not furnished to the employee |
Not state-mandated on an employee statement. Tennessee prescribes no stub fields; § 50-2-103's wage and payroll records are internal records made available to department inspectors, not identity or pay-period fields the employer must give the worker |
Not state-mandated on an employee statement; no Tennessee law requires disclosing gross pay, hours, rates, or pay basis to the employee on a stub |
Not state-mandated on an employee statement; Tennessee requires no itemized deductions, net pay, allowances, or other stub fields be furnished to the employee (separate law governs whether a deduction is lawful) |
No Tennessee statement duty, so no state consent, opt-out, access, printing, storage, or paper-copy condition for a voluntary electronic stub |
Employers must make wage and payroll records available to state department inspectors on a written complaint (§ 50-2-103), but no Tennessee law gives the employee a right to inspect or obtain a copy of a pay statement |
No Tennessee statement-specific violation, agency penalty, private damages, fee, cure rule, or limitations period. Section 50-2-103 provides for enforcement by the Department of Labor and Workforce Development, not a private right of action, and reaches pay timing and recordkeeping — not a missing or inaccurate stub |
| Texas verified 2026-07-13 | Tex. Lab. Code §§ 62.003, 62.151. Chapter 62 statement duty does not apply to a person covered by the FLSA |
For Chapter 62-covered employee: signed written earnings statement at end of each pay period; form chosen by employer (§ 62.003(a), (c)) |
Covers the pay period but no pay-period dates required; employee name required; signed by employer/agent, but no separate employer name/address, employee number, or SSN field (§ 62.003) |
Rate of pay; total pay earned; hours if hourly or units produced if piece-rate. No general multiple-rate, overtime-line, salary-basis, or commission-breakdown field stated (§ 62.003(b)) |
Each deduction and its purpose; net pay. If meal/lodging cost is credited under § 62.053, it must be separately stated and identified |
Employer chooses the form; TWC says statement may be written or electronic. No employee-consent, opt-out, print, or storage condition stated in the cited Texas rule |
No current/former-employee copy-request right, response deadline, copy fee, or statement-retention period stated in § 62.003 |
No § 62.003-specific damages, penalty, fees, cure, or claim deadline stated in Chapter 62; § 62.201's civil-liability list omits § 62.003 |
| Utah verified 2026-07-14 | Utah Code §§ 34-28-1, 34-28-3(4)-(5); chapter excludes public employers, listed agriculture/stock/poultry work, household domestic service, and employment with agreed different payment terms; licensed construction employers have added duties |
If any deduction is made, deduction statement each regular payday; licensed construction employer gives full written/electronic statement on the day it pays (§ 34-28-3(4)-(5)) |
General statement: no dates or party IDs. Licensed construction: employee name and pay-period dates; no employer name/address/phone, employee number, or SSN stated (§ 34-28-3(5)) |
General statement: no earnings fields. Licensed construction: base rate and, if hourly, hours worked; no gross-pay, overtime-rate, salary, commission, or piece-unit field stated (§ 34-28-3(5)) |
General: total amount of each deduction. Licensed construction: amount and reason for lawful withholdings, including income, Social Security, Medicare taxes and court orders, plus total amount paid; no leave balance or employer contribution stated (§ 34-28-3(4)-(5)) |
Licensed construction statement expressly may be written or electronic, with no consent, opt-out, print, or storage condition stated; general deduction statement's format is not specified (§ 34-28-3(4)-(5)) |
Hourly/daily time-and-wage records kept at least 1 year; licensed construction pay-statement copies kept at least 3 years; division inspection, but no general employee historical-copy route stated (§ 34-28-10) |
Division investigates all chapter violations; licensed-construction statement fine is $50 first, $100 second/third, then $500 each later violation in 1 year; any chapter violation is a class B misdemeanor; no statement-only private damages or fees stated (§§ 34-28-9, 34-28-12) |
| Vermont verified 2026-07-14 | Vermont Minimum Wage Rules, CVR 24-090-003-X; minimum-wage subchapter generally covers employers with 2+ employees and excludes listed workers including agriculture and domestic service in a private home (21 V.S.A. § 383) |
Employer must provide wage statement with each wage payment; no separate number-of-days or request deadline stated (Vermont Minimum Wage Rules) |
No pay-period start/end dates, payment date, employer/employee name or address, phone, ID, FEIN, or SSN field stated in the minimum required list |
Must show total hours worked, hourly rate, and gross pay; no express separate overtime rate, salary, commission, piece rate, or piece-unit field stated |
Every deduction must be fully itemized. No express net pay, additions, allowances, tips, leave balance, or employer-contribution field stated |
Rule requires a wage statement but states no paper/electronic format, consent, opt-out, printing, saving, paper-copy, portal-access, or continuing-access condition |
Employer must maintain true and accurate hours-and-wages records for 2 years; records are open to Commissioner (§ 393). No current/former-employee historical stub inspection/copy process, response deadline, or copy fee stated |
No statement-specific employee damages, per-statement penalty, cure, fees, or limitations period stated. Failure to keep required records may bring civil penalty up to $100 (§ 394(b)); unpaid-wage remedies are not automatic for statement-only defect |
| Virginia verified 2026-07-13 | Va. Code § 40.1-29(A), (D). Private employers using the FLSA employer definition; public bodies generally excluded by § 40.1-2.1. Agriculture/agribusiness/forestry has a request-only narrower rule |
Each regular pay date: paystub or online accounting. Agriculture/agribusiness/forestry: written statement on employee request for any pay period (§ 40.1-29(D)) |
Employer name and address. No pay-period beginning/ending dates, payday, employee name/address, employee number, or SSN field stated (§ 40.1-29(D)) |
Rate and gross wages; hours if hourly-paid or salaried below the federal overtime-exemption salary level; enough information to determine gross/net calculation. Agricultural request statement: gross wages only (§ 40.1-29(D)) |
Amount and purpose of deductions; enough information to determine how net pay was calculated. No express allowance, tip, leave-balance, or employer-contribution field (§ 40.1-29(D)) |
Online accounting expressly allowed; no advance consent, paper opt-out, printing, downloading, saving, or portal-duration condition stated (§ 40.1-29(D)) |
Employer keeps paystubs or online accounting at least 3 years after work performed; no current/former employee historical-copy procedure, response deadline, or copy fee stated (§ 40.1-29(D)) |
Labor Commissioner enforces Title 40.1 (§ 40.1-6(2)); § 40.1-29's stated wage damages and $1,000 civil penalty require unpaid wages, so no statement-only statutory damages or per-stub penalty is stated |
| Washington verified 2026-07-13 | WAC 296-126-001, -002, -040. Employers with 1+ employees; excludes newspaper vendors/carriers, domestic/casual residential labor, agriculture, volunteers, bona fide executive/administrative/professional/outside sales, and independent contractors |
Separate written itemized statement from paycheck, issued each payday at time wages are paid (WAC 296-126-040(1)-(2)) |
Pay period identified by month/day/year and payment date. No employer/employee name or address, employee number, or SSN field stated (WAC 296-126-040(2)) |
Pay basis (hours or days worked), rate or rates of pay, and gross wages. No separate regular/overtime-hour pairing, piece-unit, commission, shift, or assignment field stated (WAC 296-126-040(1)) |
All deductions for pay period. No express net-pay, deduction-purpose, allowance, tip, leave-balance, or employer-contribution field (WAC 296-126-040(1)) |
Electronic allowed if employee can access, receive, and copy it on payday; if employee cannot receive it at work or home that day, employer must provide written statement on payday. No advance consent stated (WAC 296-126-040(3)) |
Payroll records retained at least 3 years; personnel file includes payroll records. Current/recent former employee or designee gets no-cost copy within 21 days; former means separated within 3 years (WAC 296-126-050; RCW 49.12.240-.250) |
Violation of applicable chapter rules can be misdemeanor, $25-$1,000 fine (RCW 49.12.170). No automatic statement-only employee damages stated; failure to supply requested payroll-containing personnel file can yield $250/$500/$1,000 statutory damages plus fees after notice (§ 49.12.261) |
| West Virginia verified 2026-07-14 | Wage Payment and Collection Act, W. Va. Code §§ 21-5-1, 21-5-9; implementing W. Va. Code R. tit. 42, ser. 5. Broad employer/employee definitions; properly classified independent contractors excluded. Rule sunsets July 1, 2029 |
Itemized earnings statement to each employee on every scheduled payday (W. Va. Code R. § 42-5-7.3). Statute separately requires an itemized deductions statement for each pay period deductions are made (§ 21-5-9(4)) |
No pay-period dates, payment date, employer name/address/phone, employee name/ID, or SSN field stated in § 42-5-7.3 |
Hourly rate or salary; number of hours for which paid; overtime rate if applicable; bonus and incentive pay if applicable. No express gross-total, piece-unit, commission, shift, or assignment field (§ 42-5-7.3) |
Itemized deductions. No express net-pay total, additions, allowances, tips, leave balance, or employer-contribution field (§ 42-5-7.3) |
Paper or electronic statement; electronic requires direct, immediate, convenient employee access. No express consent, paper opt-out, printing, saving, or post-employment access condition (§ 42-5-7.3) |
Keep payroll/employment records during employment and at least 5 years from each record's creation. No separate employee/former-employee inspection or copy right, request deadline, or copy charge stated (§ 42-5-5.1) |
Division enforces; current/former employee may file an RFA alleging an Act/rule violation, which the Division investigates (§§ 42-5-2.2, 42-5-10.1-.2). No verified statement-specific damages, monetary penalty, fee award, cure, or limitations period |
| Wisconsin verified 2026-07-14 | Wis. Stat. § 103.457; Wis. Admin. Code DWD 272.01-.02, 272.10. Broad private-employment rule, including nonprofit organizations |
Statement on paycheck, pay envelope, or accompanying paper at wage payment; direct deposit still requires a check stub (DWD 272.10; DWD wage guidance) |
No pay-period dates, payment date, employer/employee name or address, employee number, or SSN field stated in DWD 272.10 |
Number of hours worked and rate of pay. No gross-pay, salary, commission, piece-unit, overtime-rate pairing, shift, or assignment field stated (DWD 272.10) |
Amount and reason for each deduction; employee-requested personal deductions may be miscellaneous; reasonable coding allowed. No net-pay, allowance, tip, leave, or contribution field stated (§ 103.457; DWD 272.10) |
Electronic allowed if employee has printer access and is not charged to print each pay period; no express consent or paper opt-out stated (DWD wage guidance) |
No pay-stub-specific historical copy route stated; employer keeps payroll or other records for each employee at least 3 years (DWD 272.11) |
General enforcement where no specific penalty applies: $10-$100 forfeiture per offense for violating chs. 103-106 or refusing a required duty/order (§ 103.005(12)(a)); no automatic statement-only private damages stated |
| Wyoming verified 2026-07-14 | W.S. § 27-4-101(b) applies to every employer, but agricultural operations are exempt from the section (§ 27-4-101(c)) |
At each wage payment, furnish a detachable written statement with the check, draft, or voucher; if payroll is paid another way, attach an itemized slip (§ 27-4-101(b)) |
No pay-period dates, payment date, employer name/address/phone, employee name/ID, FEIN, or SSN field stated |
No gross pay, hours, regular/overtime rate, salary, commission, piece-rate unit, or other earnings-basis field stated |
Must itemize all deductions/lawful offsets. No express net pay, additions, allowances, tips, leave balance, or employer-contribution field stated (§ 27-4-101(b); Labor Standards ch. 1, § 6(r)) |
Law requires a written detachable statement or attached slip; no express electronic-delivery authorization, consent, opt-out, printing, saving, paper-copy, portal-access, or continuing-access rule stated |
Current statement is due at each payment. Statement provisions state no historical employee inspection/copy process, response deadline, copy fee, or stub-retention period |
Violation is a misdemeanor punishable by up to $750, up to 6 months in county jail, or both (§ 27-4-103). No statement-specific employee damages, per-statement civil penalty, cure, fees, or limitations period stated |
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