Oregon: Pay Stub Requirements
The short answer
Yes. An Oregon employer with at least one employee must provide an itemized statement on every regular payday and whenever it pays wages, salary, or commissions; the statement includes payment and work dates, party identification, rates and pay basis, gross and net wages, deductions, allowances, and detailed regular/overtime or piece-rate information when applicable. Electronic delivery requires the employee's express agreement and the ability to print or store the statement at receipt, and employees may request inspection and certified copies of time and pay records within 45 days.
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This is the general rule in Oregon. Ezel applies current Oregon law to your specific facts and answers with citations to the statutes.
| Governing law and coverage | ORS § 652.610(1); any Oregon employer with 1+ employees, including state/local public employers; federal government and agencies excluded |
|---|---|
| Must provide a statement and when | Itemized statement on regular paydays and whenever wages, salary, or commissions are paid; may attach to payment instrument or be delivered separately (§ 652.610(1)-(2)) |
| Pay period, employer, and employee identification | Payment date; dates of work covered; employee name; employer name plus business registry/ID number, address, and phone (§ 652.610(1)(b)(A)-(E)) |
| Gross earnings, hours, rates, and pay basis | All pay rates and pay basis; gross wages; for non-salary-exempt workers, regular/overtime rates, hours, and pay; piece-rate rate(s), pieces, and pay per rate (§ 652.610(1)(b)(F)-(M)) |
| Deductions, net pay, allowances, and other required items | Net wages; amount and purpose of each deduction; allowances claimed toward minimum wage; no payday leave-balance field stated (§ 652.610(1)(b)(I)-(K)) |
| Electronic delivery, consent, printing, and storage | Electronic allowed only if all fields are included, employee expressly agrees, and employee can print or store the statement at receipt (§ 652.610(1)(c)) |
| Employee copy access and employer retention | On request, inspect and receive certified time/pay-record copies within 45 days; actual-cost charge allowed; time records kept 2 years and payroll records 3 years from last entry (§ 652.750; OAR 839-020-0083(4)) |
| Enforcement, damages, penalties, and deadlines | A § 652.610 violation is a Class D violation (§ 652.990(8)); no statement-only private damages in § 652.615, which reaches only unlawful deductions under § 652.610(3); access violations may draw up to $1,000 (§ 652.900(1)(a)) |
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Requirements one by one
Coverage and delivery timing
ORS § 652.610(1)(a) reaches an employer with one or more employees in Oregon,
including state and local public employers, while excluding the federal
government and its agencies. The employer must provide the itemized statement
on regular paydays and any other time it pays wages, salary, or commissions.
The statement may travel with the check or other payment instrument, or arrive
separately under § 652.610(2)(a).
Payment, party, and earnings details
The statement starts with the payment date, the dates of work covered, the
employee's name, and the employer's name, business registry or identification
number, address, and telephone number. It then must show every pay rate, the pay
basis, and gross wages.
For an employee who is not both salary-paid and overtime-exempt, the statement
also shows regular and overtime rates, regular and overtime hours, and the pay
for those hours. A piece-rate employee's statement instead adds every piece
rate, the pieces completed at each rate, and total pay for each rate.
Deductions, net pay, and allowances
The payday statement must show net wages, the amount and purpose of every
deduction for the covered service period, and any allowance claimed as part of
minimum wage. The section does not add a payday leave-balance field.
Electronic delivery
Electronic delivery is not automatic. Section 652.610(1)(c) requires all of the
same fields, the employee's express agreement to electronic form, and the
ability to print or store the statement when it is received.
Time and pay record access
ORS § 652.750 gives an employee 45-day inspection and certified-copy rights for
time and pay records after a request. The employer may charge no more than the
actual cost reasonably calculated for providing the service. OAR
839-020-0083(4) requires time records for at least two years and payroll records
for at least three years from the last entry.
Enforcement
ORS § 652.990(8) classifies a violation of § 652.610 as a Class D violation.
The $1,000 civil-penalty provision in § 652.900(1)(a) separately reaches a
violation of the employee record-access section, § 652.750.
Do not import the private damages remedy from ORS § 652.615 into a missing-field
claim. Its text creates actual-or-$200 damages only for a violation of
§ 652.610(3), the separate substantive restriction on wage deductions, not the
itemized-statement duty in subsection (1).
What trips people up
The salary exemption is narrow. Being paid a salary and exempt from overtime
removes the regular/overtime rate, hour, and pay details in paragraph (L); it
does not remove the rest of the statement or its payment dates, identity,
rates, pay basis, gross and net wages, deductions, and allowances.
The payroll-record copy right and the payday statement are also different.
Section 652.750 gives an employee a route to inspect and obtain certified time
and pay records after a request; it does not replace the employer's duty to
provide the itemized statement whenever payment is made.
Common questions
Can an employer switch everyone to electronic stubs without asking?
No. For a private-sector employee, § 652.610(1)(c) requires the employee to
expressly agree to electronic delivery and to be able to print or store the
statement at receipt.
Must the itemized statement be physically attached to the paycheck?
No. It may be attached to or included with the payment instrument, but Oregon
also permits the statement to be delivered separately.
Can an employee ask for the underlying payroll records instead of only the latest stub?
Yes. Section 652.750 covers time and pay records and requires inspection access
and a certified copy within 45 days after the employer receives the request,
subject to an actual-cost charge.
Statutes and sources
- ORS § 652.610(1)-(2), as amended by 2025 Or. Laws ch. 235. Coverage,
timing, fields, electronic conditions, and separate delivery. Official
enrolled text
(accessed July 14, 2026). - ORS § 652.750. Employee inspection and certified-copy rights for time and
pay records. Official
text
(accessed July 14, 2026). - OAR 839-020-0083(4). Two-year time-record and three-year payroll-record
retention. Official
rule
(accessed July 14, 2026). - ORS §§ 652.615, 652.900(1), and 652.990(8). Remedy boundaries, access
penalty, and Class D statement violation. Official
text
(accessed July 14, 2026).
Source links
Every statute quoted above, linked, with the date we checked it.
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