Pay Stub Requirements in Oregon
At a glance
| Governing law and coverage | ORS § 652.610(1); any Oregon employer with 1+ employees, including state/local public employers; federal government and agencies excluded |
|---|---|
| Must provide a statement and when | Itemized statement on regular paydays and whenever wages, salary, or commissions are paid; may attach to payment instrument or be delivered separately (§ 652.610(1)-(2)) |
| Pay period, employer, and employee identification | Payment date; dates of work covered; employee name; employer name plus business registry/ID number, address, and phone (§ 652.610(1)(b)(A)-(E)) |
| Gross earnings, hours, rates, and pay basis | All pay rates and pay basis; gross wages; for non-salary-exempt workers, regular/overtime rates, hours, and pay; piece-rate rate(s), pieces, and pay per rate (§ 652.610(1)(b)(F)-(M)) |
| Deductions, net pay, allowances, and other required items | Net wages; amount and purpose of each deduction; allowances claimed toward minimum wage; no payday leave-balance field stated (§ 652.610(1)(b)(I)-(K)) |
| Electronic delivery, consent, printing, and storage | Electronic allowed only if all fields are included, employee expressly agrees, and employee can print or store the statement at receipt (§ 652.610(1)(c)) |
| Employee copy access and employer retention | On request, inspect and receive certified time/pay-record copies within 45 days; actual-cost charge allowed; time records kept 2 years and payroll records 3 years from last entry (§ 652.750; OAR 839-020-0083(4)) |
| Enforcement, damages, penalties, and deadlines | A § 652.610 violation is a Class D violation (§ 652.990(8)); no statement-only private damages in § 652.615, which reaches only unlawful deductions under § 652.610(3); access violations may draw up to $1,000 (§ 652.900(1)(a)) |
Requirements one by one
Coverage and delivery timing
ORS § 652.610(1)(a) reaches an employer with one or more employees in Oregon, including state and local public employers, while excluding the federal government and its agencies. The employer must provide the itemized statement on regular paydays and any other time it pays wages, salary, or commissions. The statement may travel with the check or other payment instrument, or arrive separately under § 652.610(2)(a).
Payment, party, and earnings details
The statement starts with the payment date, the dates of work covered, the employee's name, and the employer's name, business registry or identification number, address, and telephone number. It then must show every pay rate, the pay basis, and gross wages.
For an employee who is not both salary-paid and overtime-exempt, the statement also shows regular and overtime rates, regular and overtime hours, and the pay for those hours. A piece-rate employee's statement instead adds every piece rate, the pieces completed at each rate, and total pay for each rate.
Deductions, net pay, and allowances
The payday statement must show net wages, the amount and purpose of every deduction for the covered service period, and any allowance claimed as part of minimum wage. The section does not add a payday leave-balance field.
Electronic delivery
Electronic delivery is not automatic. Section 652.610(1)(c) requires all of the same fields, the employee's express agreement to electronic form, and the ability to print or store the statement when it is received.
Time and pay record access
ORS § 652.750 gives an employee 45-day inspection and certified-copy rights for time and pay records after a request. The employer may charge no more than the actual cost reasonably calculated for providing the service. OAR 839-020-0083(4) requires time records for at least two years and payroll records for at least three years from the last entry.
Enforcement
ORS § 652.990(8) classifies a violation of § 652.610 as a Class D violation. The $1,000 civil-penalty provision in § 652.900(1)(a) separately reaches a violation of the employee record-access section, § 652.750.
Do not import the private damages remedy from ORS § 652.615 into a missing-field claim. Its text creates actual-or-$200 damages only for a violation of § 652.610(3), the separate substantive restriction on wage deductions, not the itemized-statement duty in subsection (1).
What trips people up
The salary exemption is narrow. Being paid a salary and exempt from overtime removes the regular/overtime rate, hour, and pay details in paragraph (L); it does not remove the rest of the statement or its payment dates, identity, rates, pay basis, gross and net wages, deductions, and allowances.
The payroll-record copy right and the payday statement are also different. Section 652.750 gives an employee a route to inspect and obtain certified time and pay records after a request; it does not replace the employer's duty to provide the itemized statement whenever payment is made.
Common questions
Can an employer switch everyone to electronic stubs without asking?
No. For a private-sector employee, § 652.610(1)(c) requires the employee to expressly agree to electronic delivery and to be able to print or store the statement at receipt.
Must the itemized statement be physically attached to the paycheck?
No. It may be attached to or included with the payment instrument, but Oregon also permits the statement to be delivered separately.
Can an employee ask for the underlying payroll records instead of only the latest stub?
Yes. Section 652.750 covers time and pay records and requires inspection access and a certified copy within 45 days after the employer receives the request, subject to an actual-cost charge.
Statutes and sources
- ORS § 652.610(1)-(2), as amended by 2025 Or. Laws ch. 235. Coverage, timing, fields, electronic conditions, and separate delivery. Official enrolled text (accessed July 14, 2026).
- ORS § 652.750. Employee inspection and certified-copy rights for time and pay records. Official text (accessed July 14, 2026).
- OAR 839-020-0083(4). Two-year time-record and three-year payroll-record retention. Official rule (accessed July 14, 2026).
- ORS §§ 652.615, 652.900(1), and 652.990(8). Remedy boundaries, access penalty, and Class D statement violation. Official text (accessed July 14, 2026).
Source links
Every statute quoted above, linked, with the date we checked it.
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