Ohio: Pay Stub Requirements
The short answer
Yes. Since April 9, 2025, every covered Ohio employer must give each employee a written or electronic earnings-and-deductions statement, or access to one, for each pay period on the regular payday. It must identify the employee, employer, payday and pay period; show gross and net wages and every addition or deduction; and add hours, hourly rate, and over-40 workweek hours for hourly employees. A worker who receives no statement must request one in writing, giving the employer ten days before reporting the violation to the Director of Commerce.
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This is the general rule in Ohio. Ezel applies current Ohio law to your specific facts and answers with citations to the statutes.
| Governing law and coverage | Ohio Rev. Code §§ 4113.14, 4113.51. Employee means a person performing services for wages/remuneration; employer means any person with 1+ employees and includes State/local public employers |
|---|---|
| Must provide a statement and when | Written/electronic statement or access to one for each pay period on regular paydays (§ 4113.14(B)) |
| Pay period, employer, and employee identification | Employee name and address; employer name; payment date and pay period covered. No employer address/phone, employee number, or SSN field stated (§ 4113.14(B)(1)-(3), (7)) |
| Gross earnings, hours, rates, and pay basis | Gross wages. Hourly employees only: total pay-period hours, hourly rate, and hours over 40 in one workweek. No overtime-rate, piece-unit, salary, commission, or other pay-basis field stated (§ 4113.14(B)(4), (8)) |
| Deductions, net pay, allowances, and other required items | Net wages plus amount and purpose of each addition or deduction. No allowance, tip, leave-balance, or employer-contribution field stated (§ 4113.14(B)(5)-(6)) |
| Electronic delivery, consent, printing, and storage | Written or electronic statement, or access to one, expressly allowed; no consent, paper opt-out, printing, downloading, or storage condition stated (§ 4113.14(B)) |
| Employee copy access and employer retention | If no statement received, employee must request it in writing and employer has 10 days. Section 4113.14 states no general old-stub retention period, former-worker copy right, copy fee, or recurring access procedure |
| Enforcement, damages, penalties, and deadlines | After written request and 10-day nonreceipt, employee may report to Commerce Director; on reasonable grounds, Director issues notice employer must conspicuously post for 10 days. No pay-stub-specific damages, fine, fees, or filing limitation stated (§ 4113.14(C)) |
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Requirements one by one
Every regular payday carries a statement or access
Revised Code § 4113.14(B) requires a written or electronic statement, or access
to a statement, for every pay period on the employer's regular payday. The
incorporated § 4113.51 definitions are broad: an employee performs services for
wages or other remuneration, and an employer is a person with at least one
employee. The employer definition expressly includes State and local public
employers.
Seven fields apply across pay methods
Revised Code § 4113.14(B)(1)-(7) identifies the employee by name and address and gives
the employer's name. It also requires gross wages, net wages, the amount and
purpose of every addition or deduction, the payment date, and the pay period
covered.
The list does not state an employer-address or phone field, employee number,
Social Security number, leave balance, allowance, tip, or employer contribution.
Hourly employees receive three added fields
For an hourly employee, § 4113.14(B)(8) adds total hours in the pay period, the
hourly wage rate, and hours worked over 40 in one workweek. It does not state a
separate overtime-rate field. The hourly-only list also should not be applied to
a nonhourly employee as though the statute made it universal.
Electronic delivery needs no stated consent formula
Section 4113.14(B) expressly permits a written statement, electronic statement,
or access to one. It states no employee-consent, paper-opt-out, printing,
downloading, or permanent-storage condition.
Nonreceipt starts with a written request and ten-day cure
Under § 4113.14(C), an employee who receives no required statement must request
it in writing. The employer then has ten days after receiving the request to
provide it. Only after that period passes without the statement may the employee
report the violation to the Director of Commerce.
Section 4113.14 does not state a general retention period for old stubs, a
former-employee copy right, a reproduction fee, or a recurring inspection
procedure. Its ten-day request is the cure route for a statement not received.
The statutory consequence is notice posting
If the Director finds reasonable grounds to believe a reported violation
exists, the Director issues written notice to the employer. The employer must
immediately post the notice conspicuously on its premises and keep it posted for
ten days. Section 4113.14 states no pay-stub-specific damages, monetary penalty,
attorney-fee award, or filing limitation.
What trips people up
“Access to a statement” is one of the permitted delivery methods. The statute
does not require the employer to hand over paper on every payday.
The overtime-related field is hours over 40 in one workweek. The statute does
not say to replace that field with daily overtime hours or require a separate
overtime rate.
The ten-day period is not the ordinary payday deadline. The statement is due on
the regular payday; ten days is the cure period after a written nonreceipt
request.
Common questions
Must the statement show both gross and net wages?
Yes. Section 4113.14(B)(4)-(5) separately requires total gross wages earned and
total net wages paid for the pay period.
Must each deduction be explained?
Yes. The statement must list both the amount and purpose of each addition to or
deduction from wages during the pay period.
Can an employee immediately report a missing statement?
The statutory sequence first requires a written request and gives the employer
ten days. A report to the Director becomes available if the requested statement
still has not arrived when that period ends.
Statutes and sources
- Ohio Rev. Code § 4113.14. Delivery, required fields, hourly additions,
cure, report, and posting remedy. Official
text (accessed July
13, 2026). - Ohio Rev. Code § 4113.51(A)-(B). Incorporated employee and employer
definitions. Official
text (accessed July
13, 2026).
Source links
Every statute quoted above, linked, with the date we checked it.
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