Pay Stub Requirements in Ohio
At a glance
| Governing law and coverage | Ohio Rev. Code §§ 4113.14, 4113.51. Employee means a person performing services for wages/remuneration; employer means any person with 1+ employees and includes State/local public employers |
|---|---|
| Must provide a statement and when | Written/electronic statement or access to one for each pay period on regular paydays (§ 4113.14(B)) |
| Pay period, employer, and employee identification | Employee name and address; employer name; payment date and pay period covered. No employer address/phone, employee number, or SSN field stated (§ 4113.14(B)(1)-(3), (7)) |
| Gross earnings, hours, rates, and pay basis | Gross wages. Hourly employees only: total pay-period hours, hourly rate, and hours over 40 in one workweek. No overtime-rate, piece-unit, salary, commission, or other pay-basis field stated (§ 4113.14(B)(4), (8)) |
| Deductions, net pay, allowances, and other required items | Net wages plus amount and purpose of each addition or deduction. No allowance, tip, leave-balance, or employer-contribution field stated (§ 4113.14(B)(5)-(6)) |
| Electronic delivery, consent, printing, and storage | Written or electronic statement, or access to one, expressly allowed; no consent, paper opt-out, printing, downloading, or storage condition stated (§ 4113.14(B)) |
| Employee copy access and employer retention | If no statement received, employee must request it in writing and employer has 10 days. Section 4113.14 states no general old-stub retention period, former-worker copy right, copy fee, or recurring access procedure |
| Enforcement, damages, penalties, and deadlines | After written request and 10-day nonreceipt, employee may report to Commerce Director; on reasonable grounds, Director issues notice employer must conspicuously post for 10 days. No pay-stub-specific damages, fine, fees, or filing limitation stated (§ 4113.14(C)) |
Requirements one by one
Every regular payday carries a statement or access
Revised Code § 4113.14(B) requires a written or electronic statement, or access to a statement, for every pay period on the employer's regular payday. The incorporated § 4113.51 definitions are broad: an employee performs services for wages or other remuneration, and an employer is a person with at least one employee. The employer definition expressly includes State and local public employers.
Seven fields apply across pay methods
Revised Code § 4113.14(B)(1)-(7) identifies the employee by name and address and gives the employer's name. It also requires gross wages, net wages, the amount and purpose of every addition or deduction, the payment date, and the pay period covered.
The list does not state an employer-address or phone field, employee number, Social Security number, leave balance, allowance, tip, or employer contribution.
Hourly employees receive three added fields
For an hourly employee, § 4113.14(B)(8) adds total hours in the pay period, the hourly wage rate, and hours worked over 40 in one workweek. It does not state a separate overtime-rate field. The hourly-only list also should not be applied to a nonhourly employee as though the statute made it universal.
Electronic delivery needs no stated consent formula
Section 4113.14(B) expressly permits a written statement, electronic statement, or access to one. It states no employee-consent, paper-opt-out, printing, downloading, or permanent-storage condition.
Nonreceipt starts with a written request and ten-day cure
Under § 4113.14(C), an employee who receives no required statement must request it in writing. The employer then has ten days after receiving the request to provide it. Only after that period passes without the statement may the employee report the violation to the Director of Commerce.
Section 4113.14 does not state a general retention period for old stubs, a former-employee copy right, a reproduction fee, or a recurring inspection procedure. Its ten-day request is the cure route for a statement not received.
The statutory consequence is notice posting
If the Director finds reasonable grounds to believe a reported violation exists, the Director issues written notice to the employer. The employer must immediately post the notice conspicuously on its premises and keep it posted for ten days. Section 4113.14 states no pay-stub-specific damages, monetary penalty, attorney-fee award, or filing limitation.
What trips people up
“Access to a statement” is one of the permitted delivery methods. The statute does not require the employer to hand over paper on every payday.
The overtime-related field is hours over 40 in one workweek. The statute does not say to replace that field with daily overtime hours or require a separate overtime rate.
The ten-day period is not the ordinary payday deadline. The statement is due on the regular payday; ten days is the cure period after a written nonreceipt request.
Common questions
Must the statement show both gross and net wages?
Yes. Section 4113.14(B)(4)-(5) separately requires total gross wages earned and total net wages paid for the pay period.
Must each deduction be explained?
Yes. The statement must list both the amount and purpose of each addition to or deduction from wages during the pay period.
Can an employee immediately report a missing statement?
The statutory sequence first requires a written request and gives the employer ten days. A report to the Director becomes available if the requested statement still has not arrived when that period ends.
Statutes and sources
- Ohio Rev. Code § 4113.14. Delivery, required fields, hourly additions, cure, report, and posting remedy. Official text (accessed July 13, 2026).
- Ohio Rev. Code § 4113.51(A)-(B). Incorporated employee and employer definitions. Official text (accessed July 13, 2026).
Source links
Every statute quoted above, linked, with the date we checked it.
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