Sick Leave Policy

SICK LEAVE POLICY

Employer: [COMPANY LEGAL NAME]
Effective date: [__/__/____]
Work locations covered: [STATES / LOCALITIES]
Policy owner: [HR CONTACT AND EMAIL]

1. Scope and location terms

[COMPANY NAME] provides sick leave to [ELIGIBLE EMPLOYEE GROUPS]. The amount, permitted uses, and administration for each work location are stated below or in an attached location supplement. If a rule for the employee's location provides a greater benefit or protection, the company applies that rule. An employee may ask HR for the current location supplement.

2. Leave amount

Complete one method for each location:

☐ Accrual: [____] hour(s) earned for every [____] hours worked, beginning [DATE / EVENT].

☐ Frontload: [____] hour(s) granted on [DATE / ANNIVERSARY], with midyear grants calculated by [METHOD].

Annual use amount: [____] hours or [NO COMPANY CAP].
Carryover: [RULE, SUBJECT TO APPLICABLE LAW].
Maximum balance: [____] hours or [NONE].
First permitted use: [DATE / EVENT, SUBJECT TO APPLICABLE LAW].
Smallest increment: [____] hours, subject to applicable law.

3. Permitted uses

An employee may use sick leave for [PERSONAL ILLNESS, INJURY, DIAGNOSIS, TREATMENT, PREVENTIVE CARE], [CARE OF COVERED FAMILY MEMBERS], [SAFE TIME OR PUBLIC-HEALTH CLOSURE WHERE APPLICABLE], and [OTHER USES REQUIRED BY THE EMPLOYEE'S LOCATION SUPPLEMENT]. The supplement defines any additional covered persons or reasons. HR will explain whether another leave benefit runs at the same time.

4. Notice and records

For a foreseeable absence, notify [CONTACT / SYSTEM] [NOTICE PERIOD, IF PERMITTED] in advance when practicable. For an unexpected absence, notify [CONTACT] as soon as practicable. The employee need only provide information needed to schedule the absence; medical details go to [HR CONFIDENTIAL CHANNEL]. Documentation, if any, is requested only as allowed by the applicable location rule and stated in the supplement.

HR records accrual, use, and balance in [SYSTEM], and employees can view their balance at [LOCATION]. Sick leave is paid at [APPLICABLE RATE METHOD] on the regular payroll. Employees should report a balance or pay error to [HR CONTACT] promptly.

5. Protection and separation

The company will not discipline an employee for using protected sick leave. Unused leave at separation and any reinstatement on rehire are handled under the employee's applicable location rule and written company terms. This policy does not require an employee to disclose a diagnosis to a direct supervisor.

Acknowledgment

I received this policy and the applicable location supplement, or know how to request it.

Employee: [NAME] Signature: [SIGNATURE] Date: [__/__/____]
Company representative: [NAME] Signature: [SIGNATURE] Date: [__/__/____]