Applicant Rejection Letter
APPLICANT REJECTION LETTER
Date: [__/__/____]
To: [APPLICANT FULL NAME]
Email or address: [APPLICANT EMAIL OR MAILING ADDRESS]
From: [COMPANY NAME]
Re: Application for [POSITION TITLE] — [REQUISITION NUMBER, IF ANY]
Dear [APPLICANT NAME]:
Thank you for your interest in the [POSITION TITLE] position with [COMPANY NAME] and for the time you spent [applying / interviewing] with us.
We have completed our selection process for this position and will not be moving forward with your application. We appreciate the opportunity to learn about your experience and wish you success in your search.
☐ You are welcome to apply for other openings that match your interests and qualifications at [CAREERS URL].
☐ We will contact you about future opportunities only if you separately agree to that contact.
Sincerely,
[SENDER NAME]
[TITLE]
[COMPANY NAME]
[EMAIL OR PHONE]
About this template
- Last updated
- October 12, 2026
- Last reviewed
- October 12, 2026
- Jurisdiction
- All states
- Category
- Employment & HR
Employment documents govern the relationship between a company and its workers, from offer letters and employment agreements through handbooks, performance reviews, and separations. Done right, they set clear expectations, protect against wrongful termination and discrimination claims, and give both sides a record to rely on. Done poorly, they invite lawsuits, agency complaints, and costly disputes.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 12, 2026.
EEOC, Prohibited Employment Policies/Practices — Application & Hiring (checked October 12, 2026): "It is illegal for an employer to discriminate against a job applicant because of his or her race, color, religion, sex (including transgender status, sexual orientation, and pregnancy), national origin, age (40 or older), disability or genetic information."
Draft your Applicant Rejection Letter in the editor
Answer a few questions, let the AI editor draft each section from your answers, review it, and download Word and PDF. $99 one time, or $249 per month for every document and every Ezel app.