Employment Offer Letter - Pennsylvania

TABLE OF CONTENTS

1. Company Header
2. Candidate Information
3. Position Details
4. Compensation
5. Benefits Summary
6. At-Will Employment Disclaimer
7. Reporting Structure & Work Location
8. Contingencies
9. Pennsylvania-Specific Requirements
10. Confidentiality & Intellectual Property
11. Acceptance & Signature Block
12. Pennsylvania State Notes

EMPLOYMENT OFFER LETTER — PENNSYLVANIA

1. COMPANY HEADER

[COMPANY NAME]
[COMPANY ADDRESS]
[CITY], Pennsylvania [ZIP CODE]
Phone: [PHONE NUMBER] | Email: [EMAIL ADDRESS]

Date: [__/__/____]

2. CANDIDATE INFORMATION

To:
[CANDIDATE FULL NAME]
[CANDIDATE ADDRESS]
[CITY], [STATE] [ZIP CODE]

Re: Offer of Employment

Dear [CANDIDATE FIRST NAME],

We are pleased to extend this offer of employment with [COMPANY NAME] (the "Company"). This letter sets forth the terms and conditions of your employment, subject to the contingencies described herein.

3. POSITION DETAILS

4. COMPENSATION

4.1 Base Compensation

☐ Annual Salary: $[________________________________] per year, paid on a [☐ semi-monthly ☐ bi-weekly ☐ weekly] basis.

☐ Hourly Rate: $[________________________________] per hour.

4.2 Overtime

Non-exempt employees are entitled to overtime pay at 1.5 times the regular rate for hours worked over 40 in a workweek, consistent with federal FLSA and Pennsylvania law. There is no daily overtime requirement for adult workers.

4.3 Bonus / Commission Structure

☐ Signing Bonus: $[________________________________], subject to the following terms: [________________________________]

☐ Performance Bonus: [________________________________]

☐ Commission Plan: [________________________________]

☐ Not Applicable

5. BENEFITS SUMMARY

You will be eligible for the following benefits, subject to plan terms and applicable waiting periods:

6. AT-WILL EMPLOYMENT DISCLAIMER

IMPORTANT — PLEASE READ CAREFULLY:

Your employment with [COMPANY NAME] is "at-will." This means that either you or the Company may terminate the employment relationship at any time, with or without cause, and with or without advance notice. Pennsylvania follows the at-will employment doctrine.

No manager, supervisor, or representative of the Company, other than [AUTHORIZED OFFICER TITLE], has the authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing by written agreement signed by [AUTHORIZED OFFICER TITLE].

Recognized Exceptions: Pennsylvania courts recognize limited exceptions including the public policy exception, implied contract exception (e.g., employee handbook provisions), and statutory protections (e.g., whistleblower laws, the Pennsylvania Human Relations Act).

7. REPORTING STRUCTURE & WORK LOCATION

8. CONTINGENCIES

This offer is contingent upon the satisfactory completion of the following:

☐ Background Check — Conducted in compliance with the Pennsylvania Criminal History Record Information Act (18 Pa.C.S. §9101 et seq.)

☐ Drug Screening — [________________________________]

Form I-9 onboarding: After offer acceptance, the employee and employer will complete Form I-9 on the schedule in the current USCIS employee instructions and employer instructions.

☐ Proof of Licensure / Certification — [________________________________]

☐ Reference Check — [________________________________]

☐ Other — [________________________________]

9. PENNSYLVANIA-SPECIFIC REQUIREMENTS

9.1 Wage Payment and Collection Law (43 P.S. §260.1 et seq.)

The Company designates the following regular paydays: [________________________________]. All wages earned during a pay period will be paid on or before the designated payday.

9.2 Salary History

Pennsylvania does not have a statewide ban on salary history inquiries. However, if the work location is in Philadelphia, the Philadelphia Wage Equity Ordinance prohibits employers from inquiring about salary history.

☐ Work location is in Philadelphia — salary history inquiry prohibited
☐ Work location is outside Philadelphia — no state restriction applies

9.3 Non-Compete Agreements

☐ As a condition of employment, you may be asked to sign a non-compete agreement. Under Pennsylvania common law, non-compete agreements are enforceable if they are:

• Ancillary to an employment relationship
• Supported by adequate consideration
• Reasonably limited in time and geographic scope
• Designed to protect a legitimate business interest

Courts may "blue pencil" or modify overbroad provisions.

☐ Not Applicable

9.4 Local Ordinance Compliance

☐ Philadelphia: Subject to Philadelphia paid sick leave ordinance, fair chance hiring ordinance, and wage equity ordinance
☐ Allegheny County / Pittsburgh: Subject to local paid sick leave ordinance
☐ Other locality: [________________________________]
☐ No local ordinances apply

10. CONFIDENTIALITY & INTELLECTUAL PROPERTY

As a condition of employment, you will be required to sign the Company's:

☐ Confidentiality / Non-Disclosure Agreement (NDA)
☐ Invention Assignment Agreement
☐ Proprietary Information Agreement

11. ACCEPTANCE & SIGNATURE BLOCK

Please indicate your acceptance of this offer by signing below and returning this letter by [__/__/____].

Employer

Candidate Acceptance

By signing below, I acknowledge that I have read, understand, and accept the terms of this offer letter, including the at-will employment provisions.

12. PENNSYLVANIA STATE NOTES

This offer letter is governed by the laws of the Commonwealth of Pennsylvania. Nothing in this letter creates a contract of employment for a definite period.

[COMPANY NAME]