Employment Offer Letter - District of Columbia

TABLE OF CONTENTS

1. Company Header
2. Candidate Information
3. Position Details
4. Compensation
5. Benefits Summary
6. At-Will Employment Disclaimer
7. Reporting Structure & Work Location
8. Contingencies
9. DC-Specific Requirements
10. Confidentiality & Intellectual Property
11. Acceptance & Signature Block
12. District of Columbia Notes

EMPLOYMENT OFFER LETTER — DISTRICT OF COLUMBIA

1. COMPANY HEADER

[COMPANY NAME]
[COMPANY ADDRESS]
Washington, DC [ZIP CODE]
Phone: [PHONE NUMBER] | Email: [EMAIL ADDRESS]

Date: [__/__/____]

2. CANDIDATE INFORMATION

To:
[CANDIDATE FULL NAME]
[CANDIDATE ADDRESS]
[CITY], [STATE] [ZIP CODE]

Re: Offer of Employment

Dear [CANDIDATE FIRST NAME],

We are pleased to extend this offer of employment with [COMPANY NAME] (the "Company"). This letter sets forth the terms and conditions of your employment, subject to the contingencies described herein.

3. POSITION DETAILS

4. COMPENSATION

4.1 Base Compensation

☐ Annual Salary: $[________________________________] per year, paid on a [☐ semi-monthly ☐ bi-weekly ☐ weekly] basis.

☐ Hourly Rate: $[________________________________] per hour.

4.2 Pay Transparency — Wage Range Disclosure

Pursuant to D.C. Code §32-1453 (Wage Transparency Act), the pay range for this position is:

• Minimum: $[________________________________]
• Maximum: $[________________________________]

4.3 Salary History Disclosure

Pursuant to the DC Wage Transparency Act, the Company has not screened you based on your wage history and has not sought your wage history from you or any current or former employer.

4.4 Overtime

Non-exempt employees are entitled to overtime pay at 1.5x the regular rate for hours worked over 40 in a workweek, in accordance with the FLSA and DC law.

4.5 Bonus / Commission Structure

☐ Signing Bonus: $[________________________________], subject to the following terms: [________________________________]

☐ Performance Bonus: [________________________________]

☐ Commission Plan: [________________________________]

☐ Not Applicable

5. BENEFITS SUMMARY

You will be eligible for the following benefits, subject to plan terms and applicable waiting periods:

5.1 Health Benefits Description (Pre-Interview Disclosure)

Pursuant to the DC Wage Transparency Act, the following health benefits are available to employees in this position:

[________________________________]

6. AT-WILL EMPLOYMENT DISCLAIMER

IMPORTANT — PLEASE READ CAREFULLY:

Your employment with [COMPANY NAME] is "at-will." This means that either you or the Company may terminate the employment relationship at any time, with or without cause, and with or without advance notice.

No manager, supervisor, or representative of the Company, other than [AUTHORIZED OFFICER TITLE], has the authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing by written agreement signed by [AUTHORIZED OFFICER TITLE].

Recognized Exceptions: DC recognizes the following exceptions to at-will employment:

• DC Human Rights Act (D.C. Code §2-1401.01 et seq.) — broad anti-discrimination protections
• Public policy exception
• Implied contract (based on employer representations)
• Statutory protections (e.g., whistleblower, anti-retaliation)

7. REPORTING STRUCTURE & WORK LOCATION

8. CONTINGENCIES

This offer is contingent upon the satisfactory completion of the following:

☐ Background Check — Conducted in compliance with the federal Fair Credit Reporting Act (15 U.S.C. §1681 et seq.) and DC's Fair Criminal Record Screening Amendment Act

☐ Drug Screening — [________________________________]

Form I-9 onboarding: After offer acceptance, the employee and employer will complete Form I-9 on the schedule in the current USCIS employee instructions and employer instructions.

☐ Proof of Licensure / Certification — [________________________________]

☐ Reference Check — [________________________________]

☐ Other — [________________________________]

9. DC-SPECIFIC REQUIREMENTS

9.1 Non-Compete Ban (D.C. Code §32-581.01 et seq.)

The District of Columbia broadly restricts non-compete agreements:

• General employees: Non-compete agreements are prohibited for employees earning less than $162,164/year (2026 threshold, adjusted annually by CPI).
• Medical specialists: Non-compete agreements are prohibited for medical specialists earning less than $270,274/year (2026 threshold).
• Even for employees above the threshold, non-competes must be reasonable in scope, duration, and geography.

☐ This position's compensation exceeds the applicable threshold, and a non-compete agreement may be presented.
☐ This position's compensation does not exceed the threshold, and no non-compete agreement will be required.

9.2 Salary History Ban

Under the DC Wage Transparency Act, employers are prohibited from:

• Screening prospective employees based on their wage history
• Seeking the wage history of a prospective employee from the applicant or prior employers

9.3 Paid Sick Leave (Accrued Sick and Safe Leave Act)

Under D.C. Code §32-531.01 et seq., you are entitled to accrue paid sick and safe leave:

Leave accrues at tiered rates based on employer size, beginning on your first day of employment:

• 1–24 employees: 1 hour per 87 hours worked (max 3 days/year)
• 25–99 employees: 1 hour per 43 hours worked (max 5 days/year)
• 100+ employees: 1 hour per 37 hours worked (max 7 days/year)

9.4 DC Universal Paid Leave

If you meet the statutory eligibility requirements, DC's Universal Paid Leave program provides partial wage replacement for the following qualifying events:

• Parental leave
• Family leave
• Medical leave
• Prenatal leave (2 weeks)

Combined annual maximum: 12 weeks total across parental, family, and medical leave categories (these are not additive). The 2 weeks of prenatal leave stacks on top, for a potential maximum of 14 weeks for pregnant employees.

9.5 Wage Discussion Protections

You have the right to freely discuss your wages with colleagues. Employers are prohibited from retaliating against employees who inquire about, disclose, compare, or discuss their compensation.

9.6 Pay Stub Transparency (eff. January 1, 2026)

Starting January 1, 2026, the Company must itemize all sources of compensation on your pay stubs, including wages, bonuses, commissions, tips, service charges, and other compensation.

9.7 New Hire Reporting

The Company will report your hiring to the DC Office of Tax and Revenue — New Hire Reporting.

10. CONFIDENTIALITY & INTELLECTUAL PROPERTY

As a condition of employment, you will be required to sign the Company's:

☐ Confidentiality / Non-Disclosure Agreement (NDA)
☐ Invention Assignment Agreement
☐ Proprietary Information Agreement

11. ACCEPTANCE & SIGNATURE BLOCK

Please indicate your acceptance of this offer by signing below and returning this letter by [__/__/____].

Employer

Candidate Acceptance

By signing below, I acknowledge that I have read, understand, and accept the terms of this offer letter, including the at-will employment provisions.

12. DISTRICT OF COLUMBIA NOTES

This offer letter is governed by the laws of the District of Columbia. Nothing in this letter creates a contract of employment for a definite period.

[COMPANY NAME]