HOA Estoppel Certificate

ESTOPPEL CERTIFICATE

[ASSOCIATION NAME]

CERTIFICATE IDENTIFICATION

PART 1: PROPERTY INFORMATION

Property Address:
________________________________________________

Lot/Unit Number: ________________________________________________

Subdivision/Community: ________________________________________________

Parcel/APN Number: ________________________________________________

Legal Description:
________________________________________________
________________________________________________

PART 2: OWNER INFORMATION

Owner(s) of Record:
________________________________________________

Mailing Address:
________________________________________________
________________________________________________

PART 3: ASSOCIATION INFORMATION

Association Name: [FULL LEGAL NAME]

Incorporated in: [STATE]

Principal Office:
________________________________________________

Management Company:
Name: ________________________________________________
Address: ________________________________________________
Phone: ____________________ Email: ____________________

Contact for Questions:
Name: ________________________________________________
Phone: ____________________ Email: ____________________

PART 4: ASSESSMENT STATUS

Current Assessment Information

Total Current Monthly Obligation: $[AMOUNT]

Account Status as of [DATE]

☐ Account is current - no amounts are past due.

☐ Account is delinquent - the total amount due to bring the account current is $[AMOUNT].

Prorated Assessment (if applicable)

For closings occurring mid-period:

• Assessment Period: [START] to [END]
• Daily Rate: $[AMOUNT]
• If closing on [SAMPLE DATE]: Buyer's prorated share = $[AMOUNT]

PART 5: LIEN STATUS

Is there a recorded lien against this property for unpaid assessments?

☐ No lien is currently recorded.

☐ Yes, a lien is recorded:

• Recording Date: [DATE]
• Recording Reference: [BOOK/PAGE or INSTRUMENT NUMBER]
• Lien Amount at Recording: $[AMOUNT]
• Current Amount Secured by Lien: $[AMOUNT]

Lien Release:
Upon receipt of $[AMOUNT], the Association will record a satisfaction/release of lien within [X] business days.

Lien Release Fee: $[AMOUNT]

PART 6: VIOLATIONS

Are there any open or unresolved violations against this property?

☐ No open violations.

☐ Yes, the following violations are open:

Violation Notes:
________________________________________________
________________________________________________

PART 7: TRANSFER FEES AND REQUIREMENTS

Fees Due at Transfer

Board Approval

Is Board approval required for this transfer?
☐ No
☐ Yes - Contact [NAME] at [PHONE/EMAIL] for application and requirements

Right of First Refusal:
☐ The Association does not have a right of first refusal.
☐ The Association has a right of first refusal that must be exercised within [X] days.

PART 8: LEASING INFORMATION

Are there restrictions on leasing/renting the property?

☐ No leasing restrictions
☐ Yes, leasing is subject to the following restrictions:

• Minimum lease term: [X] months
• Maximum leases per year: [NUMBER]
• Board approval required: ☐ Yes ☐ No
• Application fee: $[AMOUNT]
• Rental cap: [X]% of units (currently [AVAILABLE/AT CAPACITY])

Is the property currently leased?
☐ No
☐ Yes - Lease term: [START] to [END]

PART 9: SPECIAL ASSESSMENTS

Approved Special Assessments

☐ No special assessments are currently approved.

☐ The following special assessment(s) have been approved:

Pending/Proposed Special Assessments

☐ No special assessments are pending or proposed.

☐ The following special assessment(s) are pending or proposed:

Disclaimer: Pending or proposed assessments are subject to change and may or may not be approved.

PART 10: INSURANCE INFORMATION

Association Insurance Coverage

Property Coverage Type: ☐ All-In ☐ Bare Walls ☐ Single Entity ☐ Other

Insurance certificates available upon request.

PART 11: LITIGATION

Is the Association a party to any pending litigation?

☐ No pending litigation.

☐ Yes, the following litigation is pending:

• Case: [CASE NAME/NUMBER]
• Nature: [BRIEF DESCRIPTION]
• Status: [STATUS]
• Potential Impact: [DESCRIPTION]

PART 12: AMENITY/MEMBERSHIP INFORMATION

☐ Amenities included in assessment: [LIST - e.g., pool, clubhouse, fitness center]

☐ Separate club/amenity membership required: ☐ Yes ☐ No
If yes: Contact [NAME] at [PHONE/EMAIL]

☐ Parking assignment: Space(s) [NUMBER(S)]

☐ Storage assignment: Unit [NUMBER]

☐ Key/Fob/Access Devices:

• Number on file: [NUMBER]
• Replacement cost: $[AMOUNT] each
• New owner must obtain new devices from [CONTACT]

PART 13: CONTACT INFORMATION

For payment of amounts due:
Make check payable to: [ASSOCIATION NAME]
Mail to: [ADDRESS]
Wire instructions: [IF APPLICABLE]
Online payment: [URL]

For questions about this certificate:
[NAME]
[PHONE]
[EMAIL]

For closing coordination:
[NAME]
[PHONE]
[EMAIL]

PART 14: ATTORNEY INFORMATION (IF APPLICABLE)

☐ This account has NOT been turned over to an attorney for collection.

☐ This account HAS been turned over to an attorney for collection:

• Attorney Name: [NAME]
• Firm: [FIRM NAME]
• Address: [ADDRESS]
• Phone: [PHONE]
• Email: [EMAIL]

All payments must be made through the attorney's office.

PART 15: GOVERNING DOCUMENTS

The following governing documents are available:
☐ Declaration of Covenants, Conditions and Restrictions (CC&Rs)
☐ Articles of Incorporation
☐ Bylaws
☐ Rules and Regulations
☐ Architectural Guidelines

To request copies: Contact [NAME] at [PHONE/EMAIL]
Fee for document copies: $[AMOUNT]

PART 16: ADDITIONAL DISCLOSURES

Association Contact for Other Associations (if applicable)

☐ This property is also subject to the following association(s):

• [ASSOCIATION NAME]: [CONTACT INFORMATION]

Age-Restricted Community

☐ This is an age-restricted community (55+).
☐ Not an age-restricted community.

Pet Restrictions

☐ No pets or specific restrictions: [DESCRIBE]

Other Material Information

[ANY OTHER MATERIAL INFORMATION THE BUYER SHOULD KNOW]

PART 17: CERTIFICATION

The undersigned, on behalf of [ASSOCIATION NAME], certifies that:

1. The information contained in this Estoppel Certificate is true and accurate to the best of our knowledge as of the date of preparation.

2. The Association will be bound by the amounts stated in this certificate regarding assessments, fees, and other charges for a period of [THIRTY (30)] days from the date of issuance [or THIRTY-FIVE (35) days if delivered by regular mail].

3. Upon payment of the total amount due as stated herein, plus any amounts that accrue through the date of closing, the account will be current and any recorded lien will be released.

4. This certificate is issued for the benefit of the current owner, prospective purchaser, and their respective agents, attorneys, and title insurers.

SIGNATURES

CERTIFIED BY:

[ASSOCIATION NAME]

By: ______________________________

Print Name: ______________________________

Title: ______________________________

Date: ______________________________

[OR MANAGEMENT COMPANY]

By: ______________________________

Print Name: ______________________________

Company: ______________________________

Title: ______________________________

Date: ______________________________

IMPORTANT NOTICES

Validity Period

☐ Hand Delivered/Electronic: This certificate is valid for thirty (30) days from the date of issuance.

☐ Mailed: This certificate is valid for thirty-five (35) days from the date of issuance.

Binding Effect

The Association is legally bound by the assessment amounts and account status stated in this certificate for the period specified above. The Association may not claim additional amounts inconsistent with this certificate against a purchaser who relies on this certificate.

Changes in Status

If material changes occur before closing (such as new violations or assessments), the Association may issue an updated certificate.

Not Legal Advice

This certificate is provided for informational purposes and does not constitute legal advice. Purchasers should review all governing documents and consult legal counsel.

FOR INTERNAL USE

Requested By:
Name: ________________________________________________
Company: ________________________________________________
Phone: ____________________ Email: ____________________
Relationship to Transaction: ☐ Seller ☐ Buyer ☐ Title Company ☐ Agent ☐ Attorney ☐ Lender

Request Date: ________________ Request Type: ☐ Standard ☐ Rush

Fee: $________________ ☐ Paid ☐ Invoice Attached

Delivery Method: ☐ Email ☐ Mail ☐ Fax ☐ In Person

Delivered Date: ________________

Expiration Date: ________________

Copy to File: ☐ Yes

Notes:
________________________________________________
________________________________________________

FEES SUMMARY (FLORIDA-SPECIFIC)

End of Document