Final Paycheck Demand and Wage Claim — Utah

Final Paycheck Demand and Wage Claim (UTAH)

Quick-Reference Summary

Part A — Demand Letter to Former Employer

[CLAIMANT FULL LEGAL NAME]
[CLAIMANT STREET ADDRESS]
[CITY], Utah [ZIP]
Telephone: [____________]
Email: [____________]

Date: [__/__/____]

VIA U.S. CERTIFIED MAIL, RETURN RECEIPT REQUESTED
Tracking No.: [________________________________]
AND VIA EMAIL TO: [____________]

[EMPLOYER LEGAL NAME]
Attn: [OWNER / HR DIRECTOR / REGISTERED AGENT]
[EMPLOYER STREET ADDRESS]
[CITY], [STATE] [ZIP]

Re: Formal Written Demand for Payment of Final Wages — [CLAIMANT NAME] — Separation Date [__/__/____] — Utah Code § 34-28-5 24-Hour Written Demand

Dear [RECIPIENT NAME]:

I, [CLAIMANT FULL LEGAL NAME], make formal written demand upon [EMPLOYER LEGAL NAME] ("Employer") for immediate payment of all earned but unpaid wages, compensation, and other amounts due upon termination of my employment, pursuant to Utah Code § 34-28-5 and related provisions of the Utah Payment of Wages Act.

This letter is intended to serve as a "written demand" under Utah Code § 34-28-5(1)(c). If the Employer fails to pay all wages owed within 24 hours of receipt of this written demand, my wages continue to accrue at the daily rate from the date of demand until paid or 60 days, whichever first occurs.

1. Employment and Separation

2. Statutory Deadline Under Utah Code § 34-28-5

The applicable deadline in my case has passed. As of the date of this letter, the Employer has not tendered the wages owed.

3. Itemized Statement of Wages and Compensation Owed

4. Waiting-Time Penalty Computation (Utah Code § 34-28-5(1)(b)–(c))

The penalty continues to accrue from the date of separation (for discharge/layoff) or from the date of this written demand (for unpaid amounts), at the same daily wage rate, until paid or 60 days, whichever first occurs.

5. Demand and Deadline

I hereby demand payment in full of $[TOTAL WAGES + ACCRUED PENALTY] within twenty-four (24) hours of your receipt of this letter, by:

☐ Cashier's check or money order made payable to "[CLAIMANT NAME]" and delivered to the address above;
☐ Electronic transfer (ACH / wire) to the account designated in writing by me;
☐ Direct deposit to my previously authorized payroll account; or
☐ Hand delivery during business hours.

If full payment is not received within the 24-hour period, I intend to (i) file a wage claim with the Utah Labor Commission, UALD Wage Claim Unit, and/or (ii) commence civil litigation in the Utah district court to recover unpaid wages, the waiting-time penalty under § 34-28-5, administrative penalties, costs, and reasonable attorney fees, together with all other remedies available at law or in equity. I am also evaluating any applicable claims under the federal Fair Labor Standards Act, 29 U.S.C. § 201 et seq.

6. No Conditional Withholding of Wages

Utah law does not permit the Employer to condition payment of final wages on the return of company property or on the resolution of disputed claims, except in the narrow case of a commission-based sales agent who has custody of accounts, money, or goods, subject to audit under § 34-28-5. I will return company property in a reasonable manner once payment is tendered, but payment may not be withheld for that purpose.

7. Reservation of Rights; Anti-Retaliation Notice

This letter is not an exhaustive statement of all claims and is sent without prejudice. I expressly reserve all rights, claims, and remedies. Utah law prohibits retaliation against employees who assert wage-and-hour rights, and any retaliatory act will give rise to additional claims and damages.

8. Documents Available Upon Request

Pay stubs, time records, schedule, offer letter / employment agreement, commission and bonus agreements, vacation / PTO policy, written and electronic communications regarding pay, separation notice, and final pay stub (if any).

Respectfully,

_______________________________
[CLAIMANT FULL LEGAL NAME]
Date: [__/__/____]

Part B — State DOL Wage Claim Filing

B.1 Agency and Forum

Utah Labor Commission
Utah Antidiscrimination and Labor Division (UALD) — Wage Claim Unit
160 East 300 South, 3rd Floor
Salt Lake City, UT 84111
Mailing: PO Box 146630, Salt Lake City, UT 84114-6630
Email: [email protected]
Online portal: https://laborcommission.utah.gov/divisions/utah-antidiscrimination-and-labor-uald/wage-claim/
General phone: (801) 530-6800

B.2 Filing Method

Submit the UALD Wage Claim Assignment Form with supporting documents by (i) email to [email protected], (ii) hand delivery to the Salt Lake City office, (iii) fax (number on the form), or (iv) U.S. mail to the address above. The wage claim must be filed within one year of when the wages were earned per UALD intake instructions.

B.3 Information to Provide on UALD Wage Claim Form

B.4 Narrative Statement (Attach)

1. Hire date, position, supervisor, and work site.
2. Compensation terms agreed to (rate, frequency, commission/bonus structure, vacation accrual).
3. Date and circumstances of separation (discharge / resignation / layoff).
4. What you were paid at separation and what remains unpaid.
5. Communications regarding final pay.
6. Any deductions taken and whether written authorization existed.
7. Any retaliation or adverse acts.
8. Coworkers similarly affected.

B.5 Documents to Attach

☐ Government-issued ID
☐ Pay stub or W-2 form (UALD intake requires identification of employer)
☐ Offer letter / employment agreement
☐ Pay stubs (entire employment if possible, minimum last 12 months)
☐ Time records / timesheets / clock-in records
☐ Commission / bonus agreements and calculations
☐ Vacation / PTO policy from handbook
☐ Separation letter or notice
☐ Copy of demand letter (Part A) with certified-mail tracking and return receipt
☐ Bank statements showing missing deposits
☐ Written communications with employer (text, email, letters)
☐ Witness statements (if any)

B.6 UALD Process Overview

1. UALD reviews intake; if essential information is missing, UALD will explain why the claim was rejected and allow 14 days to submit missing information.
2. UALD forwards the claim to the employer; employer has 10 business days to file an Employer Response Form and supporting evidence (extension available on request).
3. Employee may respond to employer's submission.
4. Investigator issues a Preliminary Finding.
5. A hearing may be requested within 10 days of the Preliminary Finding; otherwise an official Order is issued.

B.7 Anti-Retaliation Reminder

Utah law prohibits retaliation against an employee for filing a wage complaint. Retaliation gives rise to a separate civil cause of action.

B.8 Civil Litigation Alternative

A claimant may bypass or withdraw from the UALD process and file a civil action in Utah district court. Court statute of limitations is generally 2 years (Utah Code § 78B-2-307); contractual claims may be 4 or 6 years. Counsel should evaluate concurrent FLSA claims (29 U.S.C. § 216(b)) for overtime / minimum-wage and the 2-year / 3-year FLSA statute of limitations.

Part C — Pre-Send Checklist

Substantive

☐ Identified mode of separation and applicable § 34-28-5 deadline (24 hours / next payday)
☐ Confirmed deadline has passed
☐ Itemized each wage category (regular, OT, commissions, bonuses, PTO, expenses)
☐ Confirmed PTO is treated as earned under employer policy or practice
☐ Calculated total unpaid wages with supporting math
☐ Computed waiting-time penalty (daily rate × days unpaid, capped at 60 days)
☐ Drafted clear "written demand" language to trigger § 34-28-5(1)(c) clock
☐ Identified any unauthorized deductions (§ 34-28-9)
☐ Considered commission-audit exception
☐ Considered concurrent FLSA claim
☐ Checked SOL — 1 year for UALD filing, 2 years court (78B-2-307)

Document Assembly

☐ Demand letter (Part A) signed and dated
☐ Pay stubs and time records gathered
☐ Pay stub or W-2 (required by UALD intake) located
☐ Resignation notice or termination letter located
☐ Employment agreement, commission/bonus, and PTO policies located
☐ Final pay stub (if any) located
☐ Bank records showing missed deposits gathered
☐ Witness contact information recorded

Delivery and Filing

☐ Demand letter sent by U.S. Certified Mail, Return Receipt Requested
☐ Tracking number recorded; delivery date and time calendared (for 24-hour clock)
☐ Copy emailed with read receipt
☐ Calendared 24-hour response deadline
☐ Calendared follow-up date for UALD filing if no response
☐ UALD Wage Claim Assignment Form draft prepared
☐ All exhibits PDF'd and named consistently
☐ Backup copy of complete file retained off-site or in cloud

Litigation / Escalation

☐ Counsel retained or consultation calendared
☐ Considered § 34-28-9.5 administrative-penalty exposure for defendant
☐ Tolling agreement requested if employer requests extension
☐ Litigation hold letter sent if litigation likely

Sources and References

• Utah Code § 34-28-5 — Termination of employment; payment due: https://le.utah.gov/xcode/Title34/Chapter28/34-28-S5.html
• Utah Code Chapter 28 (Payment of Wages) full text: https://le.utah.gov/xcode/Title34/Chapter28/C34-28_1800010118000101.pdf
• Utah Code § 34-28-3 — Regular paydays: https://le.utah.gov/xcode/Title34/Chapter28/34-28-S3.html
• Utah Code § 34-28-9 — Deductions from wages: https://le.utah.gov/xcode/Title34/Chapter28/34-28-S9.html
• Utah Code § 34-28-9.5 — Administrative penalties: https://le.utah.gov/xcode/Title34/Chapter28/34-28-S9.5.html
• Utah Code § 78B-2-307 — Two-year statute of limitations on wage claims: https://le.utah.gov/xcode/Title78B/Chapter2/78B-2-S307.html
• Utah Administrative Code R610 (Antidiscrimination and Labor): https://rules.utah.gov/publicat/code/r610/r610.htm
• Utah Labor Commission — UALD Wage Claim Unit: https://laborcommission.utah.gov/divisions/utah-antidiscrimination-and-labor-uald/wage-claim/
• UALD Wage Claim Intake Instructions (PDF): https://laborcommission.utah.gov/wp-content/uploads/2022/10/EnglishWageIntakeQ_1_5.pdf
• Fair Labor Standards Act, 29 U.S.C. §§ 201 et seq.: https://www.dol.gov/agencies/whd/flsa