Employment Discrimination Demand Letter - Utah
EMPLOYMENT DISCRIMINATION DEMAND LETTER — UTAH
[Attorney or sender letterhead]
[Date]
Via: [email / mail / other method]
[Employer representative]
[Employer legal name]
[Address]
Re: [Employee name] — proposed resolution of employment discrimination claim
Dear [Name]:
I represent [employee name] regarding [describe the employment action] by [employer legal name]. This letter requests a voluntary resolution of a claim under the Utah Antidiscrimination Act, Utah Code § 34A-5-106. It does not assert a federal claim unless one is separately identified and reviewed by counsel.
Relevant facts
[Employee name] [applied for / worked in] the position of [title] at [location] from [start date] to [end date or present]. The relevant events occurred on [dates]:
- [State the employer's action and identify the decision maker.]
- [Describe the protected characteristic, relevant statements or comparisons, and supporting evidence.]
- [Describe the effect on pay, benefits, employment, or other terms.]
- [Address the employer's stated reason and any material response or dispute.]
Based on those facts, [employee name] contends that [employer legal name] [describe the discriminatory or retaliatory conduct] because of [protected characteristic or protected activity]. Utah Code § 34A-5-106(1)(a)(i) prohibits the listed conduct against an otherwise qualified person on the grounds stated there. Please identify any factual or legal basis on which you dispute the claim, including whether you contest coverage under Utah Code § 34A-5-102(1)(i).
Requested resolution
The documented losses presently include:
| Item | Amount or requested action |
|---|---|
| Back pay | $[amount] |
| Lost benefits | $[amount or description] |
| Attorney fees and costs, if applicable | $[amount] |
| Reinstatement or other agreed employment terms | [description] |
To settle the dispute without further proceedings, [employee name] proposes [payment amount and payment date], [nonmonetary terms], and a mutually reviewed release limited to [scope]. This is a settlement proposal, not a statement that every proposed term is a statutory remedy. Please respond by [date selected by sender]. The parties may also discuss other lawful terms.
This letter does not substitute for a verified request for agency action with the Utah Division of Antidiscrimination and Labor. Utah Code § 34A-5-107(1) requires that request to be filed within 180 days after the alleged practice occurs. Any agency filing, federal filing, transfer, or related deadline must be handled separately. Please preserve records relating to the events above, including personnel, payroll, benefits, communications, and policy records.
Sincerely,
[Signature]
[Name]
[Contact information]
Sources and References
- Utah Code § 34A-5-102 — definitions and employer coverage
- Utah Code § 34A-5-106 — prohibited employment practices
- Utah Code § 34A-5-107 — agency procedure and remedies
Counsel should review § 34A-5-107(15)-(16) before selecting a state or federal filing route: the state procedure is the exclusive state-law remedy for the listed discrimination claims, and a federal action on the same claim can bar the state proceeding.
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Utah
- Category
- Demand Letters
Legal authority
- Utah Code § 34A-5-102(1)(i)
- Utah Code § 34A-5-106(1)(a)(i)
- Utah Code § 34A-5-107(1)
- Utah Code § 34A-5-107(8)
- Utah Code § 34A-5-107(15)
- Utah Code § 34A-5-107(16)
A demand letter is a formal written request to fix a problem or pay what is owed, sent before anyone files a lawsuit. It gives the other side a real chance to settle, creates a record of your attempt to resolve things, and in many cases (unpaid debts, insurance claims, broken contracts) starts a legally required response window. A well-written demand letter lays out what happened, what you want, and a deadline to act, which is often enough to get results without ever going to court.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
Utah Code § 34A-5-102(1)(i) (checked October 3, 2026): "a person employing 15 or more employees within the state for each working day in each of 20 calendar weeks or more in the current or preceding calendar year."
Utah Code § 34A-5-106(1)(a)(i) (checked October 3, 2026): "An employer may not refuse to hire, promote, discharge, demote, or terminate a person, or to retaliate against, harass, or discriminate in matters of compensation or in terms, privileges, and conditions of employment against a person otherwise qualified, because of:"
Utah Code § 34A-5-107(1) (checked October 3, 2026): "A request for agency action made under this section shall be filed within 180 days after the alleged discriminatory or prohibited employment practice occurs."
Utah Code § 34A-5-107(8) (checked October 3, 2026): "provide relief to the complaining party, including: (i) reinstatement; (ii) back pay and benefits; (iii) attorney fees; and (iv) costs."
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