Election-Worker Service Leave Request and Appointing-Authority Certification Packet

STATE- OR COUNTY-EMPLOYEE ELECTION-JUDGE ADMINISTRATIVE-LEAVE PACKET

Maryland — Election Law § 10-202(d); 2026 DBM Memorandum and SBE FAQ

This packet documents the statutory scheduled-work-hours route for a Maryland State or county employee serving as an election judge. Separate modules identify the additional current program rules for a regular, non-contractual Maryland State employee. It is not a time-off-to-vote form.

1. PUBLIC-EMPLOYEE COVERAGE GATE

Employer route:

• ☐ Maryland State employee — continue through the statutory route and applicable State-program modules.
• ☐ Maryland county employee — use the statutory scheduled-work route and current county procedures; do not apply State-only modules without written authority.

State-program confirmations, if applicable:

• ☐ Employee is a regular Maryland State employee.
• ☐ Employee is not a contractual State employee.

• ☐ Agency HR confirms the employee is covered by the current State administrative-leave program.

• ☐ Any collective-bargaining, higher-education, independent-personnel-system, agency-specific, or county-specific overlay has been reviewed.

2. ELECTION-JUDGE SELECTION

Local board of elections: [________________________________]

Election / date: [________________________________]

Service type:

• ☐ Early voting
• ☐ Primary Election Day
• ☐ General Election Day
• ☐ Special statewide election
• ☐ Baltimore City municipal election — HR or counsel confirmed current coverage
• ☐ Other municipal or local election — do not claim State-program coverage without current written confirmation

Assigned jurisdiction and voting location: [________________________________]

Election-judge role: [________________________________]

• ☐ Employee is a registered voter in Maryland.
• ☐ Local board has selected or appointed the employee.
• ☐ Local board has confirmed all current eligibility and conflict rules.

Selection or appointment evidence attached: ☐ Yes ☐ No

3. REQUIRED TRAINING — SEPARATE LEAVE TREATMENT

Training date / hours: [________________________________]

The current SBE FAQ states that election-judge training is required but does not earn this administrative leave. If training occurs during the employee's regular schedule, the employee must use an otherwise available leave category approved by the agency.

• ☐ Training occurs outside the employee's work schedule.
• ☐ Separate employee leave requested for training: [TYPE / HOURS]
• ☐ HR confirmed another treatment: [________________________________]

4. ADVANCE SUPERVISOR REQUEST

The employee requests approval to serve as an election judge and provides as much prior notice as possible so the agency can accommodate necessary scheduling changes.

Request date: [__/__/____]

Requested service date(s): [________________________________]

Scheduled work hours on each service date: [________________________________]

Anticipated election-judge hours: [________________________________]

Operational coverage information: [________________________________]

Employee signature: __________________________ Date: ______________

5. SUPERVISOR DECISION

• ☐ Approved as requested.
• ☐ Approved with this schedule adjustment: [________________________________]
• ☐ Not approved for these documented operational reasons: [________________________________]
• ☐ Referred to HR or counsel for coverage or leave-calculation review.

Supervisor signature: _________________________ Date: ______________

HR review, if required: ________________________ Date: ______________

6. LEAVE-CREDIT ROUTE

Select and document the applicable route for each day.

A. Scheduled-work statutory route

For a State or county employee's service during hours the employee otherwise was scheduled to work for the State or county, § 10-202(d) provides one hour of administrative leave for each hour of election-judge service, up to eight hours for each day of service.

B. Early-voting State-program route

The current SBE FAQ states that a covered State employee may earn up to eight hours of administrative leave for each early-voting service day. Confirm the credit with agency HR, especially when the day was not otherwise scheduled for work.

This module does not establish a county-employee credit beyond the scheduled-work statutory route. A county employee should attach the county's current written authority for any broader credit.

Approved early-voting credit: [________] hours

C. General Election State-holiday route

The January 20, 2026 DBM memorandum records authorization for regular State employees serving as election judges on the General Election State holiday to receive up to eight hours of administrative leave even when not scheduled to work.

This State holiday module does not govern a county employee unless the county supplies separate written authority.

Approved State-holiday credit: [________] hours

D. Part-time proration

The current FAQ states that a part-time State employee receives a prorated amount based on the employee's employment percentage.

For a county employee, use § 10-202(d)'s actual scheduled-work-hours calculation and current county procedure rather than importing the State FAQ's proration rule.

Full-time-equivalent credit: [________] hours

Employment percentage: [________]%

Prorated credit: [________] hours

HR / timekeeper calculation: [________________________________]

7. ELECTION-BOARD SERVICE CONFIRMATION

The employee must obtain the local board's service form or other current documentation confirming the dates and hours of election-judge service.

I certify that [EMPLOYEE] served as a Maryland election judge as follows:

Local board representative: [________________________________]

Signature / date: [________________________________]

Official service form attached: ☐ Yes ☐ No

8. COMPENSATION AND LEAVE

Section 10-202(d) provides both the applicable administrative leave and the separate election-judge compensation. The current State materials do not direct the employee to offset or remit the local jurisdiction's election-judge compensation.

Election-judge compensation received or expected: $[________]

Paying jurisdiction: [________________________________]

• ☐ Administrative leave calculated separately from election-judge compensation.
• ☐ No fee offset or remittance imposed without current written authority.

9. POST-SERVICE TIMEKEEPER CREDIT

Documentation submitted after return to work on: [__/__/____]

For a covered State employee, the current FAQ states that earned administrative leave has no expiration date but is forfeited if unused before separation from State service. A county employee should record only the county's current written carryover, use, and forfeiture rules.

Available balance after credit: [________] hours

Timekeeper signature: _________________________ Date: ______________

10. CLOSEOUT

• ☐ Supervisor approval obtained before service
• ☐ Maximum practicable prior notice documented
• ☐ Local board service form received
• ☐ Training time excluded from this administrative-leave credit
• ☐ Daily eight-hour cap applied
• ☐ Part-time proration applied, if required
• ☐ General Election holiday authorization applied only if current and applicable
• ☐ Service occurred in Maryland
• ☐ Compensation and leave recorded separately
• ☐ State employee advised that unused leave is forfeited at separation under the current FAQ, if applicable
• ☐ County employee treatment rests on current county procedure rather than a State-only memorandum or FAQ

HR representative: ____________________________ Date: ______________

OFFICIAL SOURCES VERIFIED

• Maryland General Assembly — Election Law § 10-202
• Maryland State Board of Elections — current State employee administrative-leave page
• Maryland DBM — January 20, 2026 administrative-leave memorandum
• Maryland State Board of Elections — FAQ revised April 10, 2026