Election-Worker Service Leave Request and Appointing-Authority Certification Packet

PRECINCT-ELECTION-OFFICIAL EMPLOYMENT-EXCUSE REQUEST AND APPOINTMENT CERTIFICATION

Alabama — Ala. Code §§ 17-8-1 and 17-8-13

This packet documents Alabama's narrow election-day employment excuse for an appointed precinct election official. It is separate from time off to vote.

1. EMPLOYEE AND EMPLOYER

Employer-size review:

Number of employees: [________]

• ☐ Employer has more than 25 employees; continue with the statutory route.
• ☐ Employer has 25 or fewer employees; § 17-8-13 does not apply.
• ☐ Employee count requires Alabama-counsel review.

2. PRECINCT-ELECTION-OFFICIAL APPOINTMENT

County appointing board / authorized election office: [________________________________]

County / voting place / precinct: [________________________________]

Appointed role under Ala. Code § 17-8-1:

• ☐ Inspector
• ☐ Registration-list clerk
• ☐ Poll-list clerk
• ☐ Ballot clerk
• ☐ Other precinct election official appointed under § 17-8-1: [________________________________]

Appointment date: [__/__/____]

Appointment document attached: ☐ Yes ☐ No

• ☐ The appointing authority confirms that the employee was appointed as a precinct election official under Ala. Code § 17-8-1.

3. ELECTION-DAY EMPLOYMENT-EXCUSE REQUEST

Election date: [__/__/____]

Required service hours: [________________________________]

Expected overlap with scheduled work: [________________________________]

Employee request:

I request to be excused from employment for election day to perform the duties of the precinct-election-official position identified above.

Employee signature: __________________________ Date: ______________

Section 17-8-13 is election-day only. Do not automatically apply it to training, travel, setup on another day, early voting, canvassing, or other election activity without separate authority.

4. SEVEN-DAY DOCUMENTATION GATE

The appointee must furnish the employer proper documentation of the appointment and dates of required service at least seven days before the expected absence.

Documentation delivered on: [__/__/____]

Expected absence begins on: [__/__/____]

Calendar days between delivery and absence: [________]

Delivery method / recipient: [________________________________]

Documents furnished:

• ☐ Appointment documentation
• ☐ Required-service date documentation
• ☐ Proof of delivery

5. APPOINTING-AUTHORITY CERTIFICATION

I certify that [EMPLOYEE] was appointed under Ala. Code § 17-8-1 and is required to serve on the election date identified above.

Authorized signature: _________________________ Date: ______________

Printed name / title: [________________________________]

6. EMPLOYER RESPONSE AND PAYROLL TREATMENT

For a covered employee, § 17-8-13 requires an election-day excuse without penalty of loss of time. It does not require the employer to compensate the employee while the employee performs election duties.

• ☐ Covered statutory employment excuse approved.
• ☐ Unpaid absence recorded.
• ☐ Paid civic leave under employer policy or another authority: [________________________________]
• ☐ Accrued leave used under another lawful authority: [________________________________]
• ☐ Employer-size or documentation gate not satisfied; counsel review required.

Payroll / attendance entry: [________________________________]

The statute's “without penalty of loss of time” wording should not be converted into an employer-pay promise. Any proposed attendance penalty or other adverse treatment connected to covered service should be reviewed by Alabama counsel.

Employer representative: _____________________ Date: ______________

Decision delivered: [DATE / METHOD]

7. POST-SERVICE CONFIRMATION

Actual election-day service hours: [________________________________]

Service confirmed by: [________________________________]

Election-official compensation received: $[________]

Employer attendance / payroll correction: [________________________________]

Issue requiring counsel review: [________________________________]

OFFICIAL SOURCES VERIFIED

• Alabama Legislature — Ala. Code § 17-8-13
• Alabama Legislature — Ala. Code § 17-8-1