Maine Deceased Tenant Estate and Landlord Coordination Packet
MAINE DECEASED TENANT ESTATE AND LANDLORD COORDINATION PACKET
Before use: This packet addresses the animal-care route in 14 M.R.S. § 6025-A when a tenant cannot care for an animal due to death. That route does not itself end the tenancy, appoint an estate representative, make an animal contact the owner of other property or authorize disposal of other belongings. Determine lease status, estate authority, deposit duties and other property handling separately.
Identity and care record
| Fact | Record and result |
|---|---|
| Tenant, dwelling and date landlord learned of death | [NAME / ADDRESS / DATE / SOURCE] |
| Lease parties and other occupants | [NAMES / LEASE / STATUS] |
| Animal at unit and immediate welfare concern | [ANIMAL / LOCATION / CARE NEED / DATE] |
| Tenant-authorized animal contact, if any | [DESIGNATION / NAME / ADDRESS / PHONE] |
| Appointed estate representative, if any | [COURT / CASE / NAME / DOCUMENT] |
| Proposed animal custodian | [AUTHORIZED PERSON / HUMANE AGENT / ANIMAL CONTROL / SHELTER] |
| Entry basis and record | [CONSENT / NOTICE / EMERGENCY FACTS / DATE] |
| Separate lease and property decisions | [DOCUMENTS / ACTORS / DATES] |
A. Landlord: animal-care contact request
Date: [__/__/____] To: [TENANT-AUTHORIZED CONTACT OR OTHER CARE PROVIDER / ADDRESS]
I am the landlord or manager for [DWELLING ADDRESS]. I learned on [DATE] that tenant [NAME] died. An animal is present or believed present at [LOCATION / DESCRIPTION], and the care concern is [FACTS]. The tenant's animal-contact information, if supplied, identifies [NAME / CONTACT / SOURCE].
Under 14 M.R.S. § 6025-A, I ask you to contact me promptly about pickup and care for the animal. You are contacted as ☐ a person authorized by the tenant ☐ a humane agent ☐ an animal control officer ☐ an animal shelter. A proposed appointment is [DATE / TIME]. Please identify the person who will take custody and provide that person's name, telephone number and address for the mailing record. This request does not convey title to other tenant property or decide the lease.
Landlord signature: ______________________________ Date: [__/__/____]
Contact record: [METHOD / TIME / RESPONSE]
B. Animal contact or provider: response and custody arrangement
Date: [__/__/____] To landlord: [NAME / ADDRESS]
I am [NAME], acting as ☐ the tenant-authorized animal contact, supported by [DESIGNATION] ☐ a humane agent ☐ an animal control officer ☐ an animal shelter representative. My organization, if any, is [NAME]. My telephone number and address are [PHONE / ADDRESS].
I ☐ can pick up and care for the animal described as [ANIMAL / IDENTIFIERS] on [DATE / TIME] ☐ cannot accept custody. Proposed care, transport or shelter arrangements are [DETAILS]. I understand that this animal-care coordination does not itself confer general estate authority or ownership of other property.
Contact or provider signature: ______________________________ Date: [__/__/____]
C. Landlord: animal custody notice to tenant's last-known address
Date: [__/__/____] To deceased tenant at last-known address: [NAME / ADDRESS]
Re: Animal at [DWELLING ADDRESS]
The animal described as [DESCRIPTION] was picked up for care on [DATE / TIME]. The person who took custody is [FULL NAME], telephone [PHONE], address [ADDRESS]. The care destination, if different, is [SHELTER / ADDRESS / PHONE]. This notice is sent by first-class mail within five days after the landlord contacted the person to pick up and care for the animal under 14 M.R.S. § 6025-A. The animal custody record is [PHOTO / RECEIPT / REPORT].
Landlord signature: ______________________________ Date: [__/__/____]
First-class mailing proof: [DATE / ADDRESS / MAIL RECORD]
D. Entry, handoff and separate estate accounting record
Entry date and time: [DATE / TIME]. Purpose and persons present: [DETAILS]. Reasonable notice given: [METHOD / DATE], or animal-welfare emergency facts supporting entry without twenty-four hours' notice: [FACTS / TIME]. Condition observed: [DETAILS / PHOTO]. Animal pickup and receiving person's identity: [NAME / DATE / RECEIPT].
| Item or issue | Custody and next step |
|---|---|
| Animal, supplies and veterinary information | [DESCRIPTION / RECIPIENT / RECORD] |
| Other tenant belongings left at the dwelling | [INVENTORY / SECURE LOCATION / SEPARATE AUTHORITY REVIEW] |
| Keys and unit possession | [STATUS / DATE / DOCUMENT] |
| Rent, deposit and other account balance | [LEDGER / LEASE-END BASIS / SEPARATE STATUTORY REVIEW] |
Estate representative or competing claimant notified: [NAME / DATE / METHOD / RESULT]. This receipt concerns physical animal care only; resolve lease termination, deposit payment, estate ownership and disposition of other property through their applicable separate procedures.
Landlord signature: ____________________ Animal custodian signature: ____________________ Date: [__/__/____]
About this template
- Last updated
- October 3, 2026
- Citations checked
- October 3, 2026
- Jurisdiction
- Maine
- Category
- Landlord & Tenant
Legal authority
- 14 M.R.S. § 6025-A
- 14 M.R.S. § 6025(2)
Landlord-tenant paperwork governs who can stay in a property, on what terms, and what happens when something goes wrong. Leases, notices to quit, security deposit demands, and habitability complaints all have state and often city-specific requirements for timing, content, and service. Getting the paperwork right is what makes an eviction actually succeed or a security deposit actually come back, because judges regularly dismiss cases over small procedural mistakes.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 3, 2026.
14 M.R.S. § 6025-A (checked October 3, 2026): "A landlord may require a tenant to provide information about any animal present in a rental unit and also require the name and contact information of one or more persons the tenant authorizes to enter the rental unit to retrieve the animal"
14 M.R.S. § 6025-A (checked October 3, 2026): "if the tenant has vacated the premises and abandoned the animal or the tenant is unable to care for the animal due to death or disability"
14 M.R.S. § 6025-A (checked October 3, 2026): "the tenant allow the landlord to enter the rental unit in the case of an emergency when the welfare of the animal is at risk to determine whether the animal has been abandoned or is in need of care"
14 M.R.S. § 6025-A (checked October 3, 2026): "the landlord may contact a person authorized by the tenant, a humane agent, an animal control officer or an animal shelter to pick up and care for the animal"
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