Remote Interview Consent Form

REMOTE INTERVIEW CONSENT FORM

CANDIDATE INFORMATION

Candidate Name: ________________________________________
Position Applied For: __________________________________
Department: ___________________________________________
Interview Date: _______________________________________
Interview Time: _______________________________________
Interview Platform: ☐ Zoom ☐ Microsoft Teams ☐ Google Meet ☐ Other: ______
Interviewer(s): ________________________________________
Candidate Location (State/Country): _____________________
Recruiter/HR Contact: __________________________________

SECTION 1: REMOTE INTERVIEW INFORMATION

1.1 Interview Format

Your interview with [Company Name] (the "Company") will be conducted remotely via video conferencing. This form provides information about the remote interview process and requests your consent for certain aspects of the interview.

1.2 Technology Requirements

For your remote interview, you will need:
☐ A computer, tablet, or smartphone with camera and microphone
☐ A stable internet connection
☐ The ability to access [Video Platform]
☐ A quiet, private location for the interview

1.3 Technical Difficulties

If you experience technical difficulties:
☐ Try reconnecting to the video call
☐ Call/text the interviewer or HR contact at: [Phone Number]
☐ We will attempt to reschedule if technical issues prevent the interview

SECTION 2: RECORDING CONSENT

2.1 Recording Notice

☐ Option A: We DO NOT record interviews
Your interview will NOT be recorded. All participants are prohibited from recording.

☐ Option B: We MAY record interviews (with consent)
Your interview MAY be recorded for the purposes described below. Recording requires your consent.

☐ Option C: Interviews ARE recorded (standard practice)
Our standard practice is to record interviews for the purposes described below. If you do not consent to recording, please contact us to discuss alternatives.

2.2 Purpose of Recording (if applicable)

If your interview is recorded, the recording may be used for:
☐ Allowing decision-makers unable to attend to review your interview
☐ Ensuring accurate evaluation and note-taking
☐ Training interviewers on effective interviewing techniques
☐ Compliance documentation
☐ Other: [Specify]

2.3 Recording Storage and Retention (if applicable)

If your interview is recorded:
☐ Recordings will be stored securely in [System/Location]
☐ Access will be limited to [HR, Hiring Manager, Interview Panel]
☐ Recordings will be retained for [90] days after hiring decision
☐ Recordings will be deleted [Timeframe] after the position is filled
☐ If hired, recording may be retained in your personnel file for [Duration]

2.4 Recording Consent (if applicable)

Your Consent (Please select one):

☐ I CONSENT to the recording of my interview for the purposes described above. I understand the recording will be stored and used as described in this form.

☐ I DO NOT CONSENT to the recording of my interview. I understand that refusing to consent to recording will not negatively affect my candidacy, and the interview will proceed without recording.

Candidate Initials: _______ Date: _______

SECTION 3: DATA COLLECTION AND PRIVACY

3.1 Information We Collect

During the remote interview process, we may collect:
☐ Video and audio of you (during the interview)
☐ Your responses to interview questions
☐ Notes taken by interviewers
☐ Your name, contact information, and application materials
☐ Technical data (IP address, device type) from the video platform

3.2 How We Use Your Information

Your interview information will be used to:
☐ Evaluate your qualifications for the position
☐ Make hiring decisions
☐ Communicate with you about your application
☐ Comply with legal requirements

3.3 Information Sharing

Your interview information may be shared with:
☐ Hiring managers and interview panel members
☐ HR personnel involved in the hiring process
☐ Third-party recruitment platforms (if applicable)
☐ As required by law

We do NOT:
☐ Sell your personal information
☐ Share recordings on social media or publicly
☐ Use your information for purposes unrelated to recruitment

3.4 Your Privacy Rights

Depending on your location, you may have rights regarding your personal information:
☐ Access your information
☐ Request correction of inaccurate information
☐ Request deletion of your information (subject to legal requirements)
☐ Other rights under applicable law

To exercise these rights, contact: [HR/Privacy Contact]

SECTION 4: VIDEO PLATFORM ACKNOWLEDGMENT

4.1 Third-Party Platform

Your interview will be conducted using [Video Platform Name], a third-party video conferencing service. Please be aware that:
☐ The platform has its own privacy policy and terms of service
☐ The platform may collect data about your use of the service
☐ We recommend reviewing the platform's privacy policy: [URL]
☐ We are not responsible for the platform's data practices

4.2 Platform Features

During the interview, the following platform features may be used:
☐ Video and audio communication
☐ Screen sharing by interviewer
☐ Chat function
☐ Virtual backgrounds
☐ Waiting room
☐ Recording (with your consent)

SECTION 5: INTERVIEW CONDUCT

5.1 Professional Environment

Please ensure your interview environment:
☐ Is quiet and free from interruptions
☐ Has a neutral or professional background
☐ Has adequate lighting
☐ Allows you to be seen and heard clearly

5.2 Interview Etiquette

We ask that you:
☐ Be on time (join a few minutes early to test technology)
☐ Mute when not speaking (if needed to reduce background noise)
☐ Look at the camera when speaking
☐ Dress professionally
☐ Minimize distractions (phone notifications, etc.)

5.3 Accommodations

If you need any accommodations for your remote interview, please contact [HR Contact] at least [48] hours before your scheduled interview. We are committed to providing reasonable accommodations.

SECTION 6: EQUAL OPPORTUNITY STATEMENT

[Company Name] is an equal opportunity employer. We evaluate candidates based on qualifications and abilities without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

The remote interview format will not be used to discriminate against any candidate.

SECTION 7: CONSENT AND ACKNOWLEDGMENT

By signing below, I acknowledge and agree to the following:

7.1 Remote Interview Consent

☐ I consent to participating in a remote video interview with [Company Name]
☐ I understand the technology requirements and have the necessary equipment
☐ I understand the interview will be conducted via [Video Platform]

7.2 Recording Consent (if applicable)

☐ I have indicated my recording preference in Section 2.4 above
☐ I understand my rights regarding recording consent
☐ I understand that my consent (or lack thereof) will not affect my candidacy

7.3 Privacy Acknowledgment

☐ I have read and understand the privacy information in Section 3
☐ I understand how my information will be collected, used, and shared
☐ I know how to exercise my privacy rights

7.4 General Acknowledgment

☐ I understand that this interview is part of the application process
☐ I understand that I am not entitled to employment based on this interview
☐ I agree to conduct myself professionally during the interview
☐ All information I provide during the interview will be truthful and accurate

SIGNATURE

Candidate Signature:

Signature: _______________________________________________

Name (Print): ___________________________________________

Date: __________________________________________________

Location (City, State/Country): ___________________________

Best Contact Phone Number: _____________________________
(In case of technical difficulties)

FOR COMPANY USE ONLY

Form Received By: _____________________________________
Date Received: ________________________________________
Recording Consent: ☐ Granted ☐ Denied ☐ Not Applicable
Interview Scheduled: ☐ Confirmed ☐ Pending
Accommodations Requested: ☐ Yes ☐ No
If yes, describe: ________________________________________
Notes: _______________________________________________

APPENDIX A: STATE RECORDING CONSENT REQUIREMENTS

All-Party Consent States (Recording requires consent from ALL parties):

• California
• Connecticut
• Florida
• Illinois
• Maryland
• Massachusetts
• Michigan (if one party is in Michigan)
• Montana
• New Hampshire
• Pennsylvania
• Washington

One-Party Consent States (Recording requires consent from only ONE party):

• Most other states

Best Practice: Always obtain explicit consent from all interview participants regardless of legal requirements.

APPENDIX B: SAMPLE VERBAL CONSENT SCRIPT

If recording will occur, the interviewer should obtain verbal consent at the start:

"Before we begin, I'd like to let you know that [we would like to record / this interview will be recorded] for [purpose]. The recording will be stored securely and used only for [purposes]. Do you consent to being recorded today? [Wait for response] Thank you, I'm noting your consent for our records. If you change your mind at any point, please let me know and we'll stop the recording."

Document verbal consent:
☐ Verbal consent obtained at [Time]
☐ By: [Interviewer Name]
☐ Candidate response: ___________________________________

APPENDIX C: INTERVIEW CONFIRMATION EMAIL TEMPLATE

Subject: Interview Confirmation - [Position] at [Company Name]

Dear [Candidate Name],

Thank you for your interest in the [Position] role at [Company Name]. This email confirms your upcoming remote interview.

Interview Details:

• Date: [Date]
• Time: [Time] [Time Zone]
• Duration: Approximately [Duration]
• Platform: [Video Platform]
• Link: [Meeting Link]
• Interviewer(s): [Names]

Before Your Interview:

1. Please complete and return the attached Remote Interview Consent Form
2. Test your video and audio equipment
3. Ensure you have a quiet, well-lit space
4. Join the meeting 5 minutes early

Technical Support:
If you experience technical difficulties, please call/text [Phone Number].

We look forward to speaking with you!

Best regards,
[Recruiter/HR Name]
[Company Name]
[Contact Information]

[END OF DOCUMENT]