Personal Representative's Deed (Executor's / Administrator's Deed) - Pennsylvania

PERSONAL REPRESENTATIVE'S DEED

Commonwealth of Pennsylvania

Prepared by: [NAME AND MAILING ADDRESS]

After recording, return to: [NAME AND MAILING ADDRESS]

Property address: [STREET ADDRESS, MUNICIPALITY, COUNTY, PA ZIP]

Parcel identifier: [UPI / PARCEL NUMBER]

Parties and estate

This deed is made on [MONTH DAY, YEAR] by [PERSONAL REPRESENTATIVE'S FULL LEGAL NAME], solely as [EXECUTOR / ADMINISTRATOR / OTHER CAPACITY] of the Estate of [DECEDENT'S FULL LEGAL NAME], deceased (the Grantor), to [GRANTEE'S FULL LEGAL NAME AND ADDRESS] (the Grantee).

The decedent died on [MONTH DAY, YEAR]. Letters [TESTAMENTARY / OF ADMINISTRATION] were issued to Grantor by the Register of Wills of [ESTATE COUNTY] County on [MONTH DAY, YEAR], estate file number [NUMBER].

Authority for sale

Select and complete the authority that applies. Check the will, letters, any bond, and any court order against the proposed sale before signing.

☐ Statutory power. The property was not specifically devised, and the will does not restrict this sale. Grantor acts under 20 Pa.C.S. § 3351.

☐ Power in the will. The admitted will authorizes this sale. Identify the will provision: [ARTICLE / SECTION AND TEXT]. Grantor acts within that power under 20 Pa.C.S. § 3354.

☐ Specifically devised property. The property was specifically devised to [NAME], who joins below in this conveyance as required by 20 Pa.C.S. § 3351. Identify the devise: [ARTICLE / SECTION].

☐ Court order. The Orphans' Court Division of the Court of Common Pleas of [ESTATE COUNTY] County, where the estate letters were granted, authorized this sale by order dated [DATE], docket number [NUMBER], under 20 Pa.C.S. § 3353. Identify any conditions and how they were satisfied: [DETAILS].

If Grantor was required to give bond, identify the bond and any order governing receipt of sale proceeds: [BOND / ORDER DETAILS / NOT APPLICABLE]. Section 3351 restricts payment of real estate proceeds to a bonded personal representative until the court excuses or fixes additional security and any required additional security is entered.

Conveyance

For $[AMOUNT] and other consideration described as [DESCRIPTION / NONE], receipt of which Grantor acknowledges, Grantor, acting only in the representative capacity stated above, grants and conveys to Grantee the decedent's interest in the real property in [MUNICIPALITY], [COUNTY] County, Pennsylvania, described in Exhibit A, together with its appurtenances. The property is commonly known as [ADDRESS] and bears parcel identifier [NUMBER].

The decedent acquired the property by [DEED / OTHER INSTRUMENT] dated [DATE], recorded in [COUNTY] County as [INSTRUMENT NUMBER OR BOOK AND PAGE].

Grantee takes title as [SOLE OWNER / TENANTS IN COMMON WITH STATED SHARES / JOINT TENANTS WITH RIGHT OF SURVIVORSHIP / TENANTS BY THE ENTIRETIES / SPECIFY OTHER VESTING]. For multiple grantees, identify every grantee and share or form of co-ownership: [DETAILS].

Title exceptions expressly agreed by the parties: [LIST EXISTING MORTGAGES, EASEMENTS, RESTRICTIONS, TAXES, OCCUPANCY RIGHTS, AND OTHER EXCEPTIONS; WRITE “NONE STATED” IF NONE ARE AGREED].

This deed conveys the decedent's title subject to the limits of 20 Pa.C.S. § 3357, including its bond condition and prior-recorded-interest exceptions. It does not promise that every mortgage, lien, or other third-party interest is extinguished. Grantor gives no personal warranty of title and signs only as personal representative. Any separate warranty agreed by the parties must be stated expressly here: [WARRANTY TEXT / NONE].

Coal and surface support review

Before recording, review title records and any known unrecorded prior or contemporaneous severance of coal or surface support rights under 52 P.S. § 1551. If a statutory trigger exists, retain the following notice in the recorded deed in prominent, distinct type. The notice does not itself create or waive a mineral interest.

THIS DOCUMENT MAY NOT SELL, CONVEY, TRANSFER, INCLUDE OR INSURE THE TITLE TO THE COAL AND RIGHT OF SUPPORT UNDERNEATH THE SURFACE LAND DESCRIBED OR REFERRED TO HEREIN, AND THE OWNER OR OWNERS OF SUCH COAL MAY HAVE THE COMPLETE LEGAL RIGHT TO REMOVE ALL OF SUCH COAL AND, IN THAT CONNECTION, DAMAGE MAY RESULT TO THE SURFACE OF THE LAND AND ANY HOUSE, BUILDING OR OTHER STRUCTURE ON OR IN SUCH LAND. THE INCLUSION OF THIS NOTICE DOES NOT ENLARGE, RESTRICT OR MODIFY ANY LEGAL RIGHTS OR ESTATES OTHERWISE CREATED, TRANSFERRED, EXCEPTED OR RESERVED BY THIS INSTRUMENT.

Signatures

Grantor, as [CAPACITY] of the Estate of [DECEDENT], and not individually:

Signature: ______________________________ Date: [__/__/____]

Printed name: [NAME]

Specific devisee joining in the conveyance, if the third authority box is checked:

Signature: ______________________________ Date: [__/__/____]

Printed name: [NAME]

If more than one personal representative or specific devisee must sign, add signature and acknowledgment blocks for each: [NAMES AND CAPACITIES / NOT APPLICABLE].

Acknowledgment of personal representative

Commonwealth or State of [________________]
County of [________________]

On [MONTH DAY, YEAR], before me, the undersigned notarial officer, personally appeared [NAME], who acknowledged signing this deed as [CAPACITY] of the Estate of [DECEDENT'S NAME], and not individually, for the purposes stated in it.

Notarial officer signature: ______________________________
Printed name and title: [______________________________]
Commission expiration: [__/__/____]
Official seal or stamp: [________________]

Acknowledgment of specific devisee, if joining

Commonwealth or State of [________________]
County of [________________]

On [MONTH DAY, YEAR], before me, the undersigned notarial officer, personally appeared [SPECIFIC DEVISEE'S NAME], who acknowledged signing this deed as the joining specific devisee for the purposes stated in it.

Notarial officer signature: ______________________________
Printed name and title: [______________________________]
Commission expiration: [__/__/____]
Official seal or stamp: [________________]

Grantee certificate of residence

The undersigned certifies that each Grantee named in this Deed has the precise residence and complete postal address stated below. This certificate is part of the Deed and is to be recorded with it under 16 P.S. § 9781.

Signature of Grantee or person signing on Grantee's behalf: ______________________________

Printed name and capacity (if signing for Grantee): ______________________________

Date: [__/__/____]

Exhibit A — Complete legal description

[INSERT THE COMPLETE LEGAL DESCRIPTION FROM THE VESTING DEED, AS CORRECTED BY ANY LATER RECORDED INSTRUMENT. ATTACH ADDITIONAL PAGES IF NEEDED.]

Before recording

Confirm the current county recorder's formatting, identification, acknowledgment, and supporting-document requirements. Determine any state and local realty transfer tax or exclusion and supply the required declaration and payment. A distribution to a beneficiary and a sale to a buyer can have different tax treatment; this form does not claim an exemption.