Personal Representative's Deed (Personal Representative's Deed of Sale) - Maine
PERSONAL REPRESENTATIVE'S DEED OF SALE
State of Maine · [COUNTY] County
Return recorded deed to: [NAME AND MAILING ADDRESS]
Estate: Estate of [DECEDENT FULL NAME], deceased
Probate court and docket: [COUNTY] County Probate Court, No. [DOCKET]
Personal representative: [FULL NAME], of [TOWN, COUNTY, STATE]
Grantee: [FULL NAME], of [TOWN, COUNTY, STATE]
Grantee's mailing address: [STREET, TOWN, STATE, ZIP]
Consideration paid: $[AMOUNT]
Authority and advance notice
[PERSONAL REPRESENTATIVE NAME] is the duly appointed and acting personal representative of the estate of [DECEDENT NAME], as shown by the probate records of [COUNTY] County, Maine.
Estate status (select one):
☐ The decedent died intestate.
☐ The decedent died testate; the will was admitted to probate in the court and docket stated above.
Notice of this sale (select one):
☐ At least 10 days before this sale, the personal representative gave notice to each person succeeding to an interest in the real property described below. Notice was given on [DATE] by [METHOD]; the sale date is [DATE].
☐ The decedent's will authorizes the personal representative to sell or transfer real estate without that notice. The operative will provision is [ARTICLE/SECTION]. This option applies only to a testate estate.
Grant
By the power conferred by the Maine Probate Code and every other power, [PERSONAL REPRESENTATIVE NAME], solely as personal representative of the Estate of [DECEDENT NAME], deceased, for the consideration paid stated above, grants to [GRANTEE NAME] the real property in [TOWN], [COUNTY] County, Maine, described in Exhibit A, attached and incorporated here.
Prior recorded deed, if known: [GRANTOR TO DECEDENT], dated [DATE], recorded in the [COUNTY] County Registry of Deeds, Book [NUMBER], Page [NUMBER] / Instrument [NUMBER].
Specific matters subject to which this grant is made, if any: [DESCRIBE OR WRITE “NONE STATED”; IDENTIFY RECORDING REFERENCES WHERE APPLICABLE].
No express covenant of title or warranty is added to the statutory deed-of-sale form by this instrument.
Execution
Witness my hand and seal this [DAY] day of [MONTH], [YEAR].
__________________________________ (SEAL)
[PERSONAL REPRESENTATIVE NAME], solely as personal representative of the Estate of [DECEDENT NAME], deceased
Acknowledgment
State of [STATE]
County of [COUNTY]
On [DATE], before me, [NOTARIAL OFFICER NAME AND TITLE], personally appeared [PERSONAL REPRESENTATIVE NAME], who acknowledged executing this instrument in the stated representative capacity.
__________________________________
Signature of notarial officer
Printed name: [NAME]
Commission expiration, if applicable: [DATE]
[OFFICIAL STAMP, IF APPLICABLE]
Exhibit A — Legal description
[INSERT COMPLETE LEGAL DESCRIPTION OF PROPERTY; ATTACH ADDITIONAL PAGES IF NEEDED]
Recording and transfer-tax information
Record the acknowledged deed in the registry of deeds for every county in which the land lies. Complete a declaration of value unless an exception under 36 M.R.S. § 4641-D applies. If claiming a transfer-tax exemption, state its basis on the declaration. The exemption for a deed of distribution under § 4641-C(11) does not automatically apply to this deed of sale.
Declaration of value: ☐ Accompanies deed ☐ Exception under § 4641-D: [SUBSECTION AND FACTS]
Transfer-tax treatment: ☐ Tax paid ☐ Exemption claimed: [STATUTORY BASIS AND FACTS]
About this template
- Last updated
- October 5, 2026
- Citations checked
- October 5, 2026
- Jurisdiction
- Maine
- Category
- Real Estate
Legal authority
- 18-C M.R.S. § 3-704 (Administration without court order; supervised administration exception)
- 18-C M.R.S. § 3-711 (Power over estate property; advance notice of real-property transfer)
- 18-C M.R.S. § 3-714 (Protection of good-faith persons dealing for value)
- 18-C M.R.S. § 3-715(6) (Power to dispose of land, subject to restrictions)
- 33 M.R.S. § 775 (Statutory forms 3-C and 3-D for personal representative's deed of sale)
- 33 M.R.S. § 201 (Recording priority)
- 33 M.R.S. § 203 (Acknowledgment)
- 36 M.R.S. § 4641-A (Transfer tax)
- 36 M.R.S. § 4641-C (Exemptions)
- 36 M.R.S. § 4641-D (Declaration of value)
Real estate documents transfer ownership, define who can use a property, and record agreements between buyers, sellers, landlords, and tenants. Deeds, purchase agreements, leases, and easements have to be drafted to meet state recording requirements, and mistakes show up at closing or years later in title disputes. Good real estate paperwork moves transactions forward quickly and avoids the kind of problems that only surface when it is time to sell or refinance.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
A reviewer verified this template's legal citations against the official source on October 5, 2026.
18-C M.R.S. § 3-704 (checked October 5, 2026): "A personal representative shall proceed expeditiously with the settlement and distribution of a decedent's estate and, except as otherwise specified or ordered in regard to a supervised personal representative, do so without adjudication, order or direction of the court"
18-C M.R.S. § 3-711 (checked October 5, 2026): "The personal representative may not sell or transfer any interest in real property of the estate without giving notice at least 10 days prior to that sale or transfer to any person succeeding to an interest in that property, unless the personal representative is authorized under the will to sell or transfer real estate without this notice."
18-C M.R.S. § 3-714 (checked October 5, 2026): "A person who in good faith either assists a personal representative or deals with the personal representative for value is protected as if the personal representative's power was properly exercised."
18-C M.R.S. § 3-715(6) (checked October 5, 2026): "Acquire or dispose of an asset, including land in this or another state, for cash or on credit, at public or private sale"
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