Oregon Notice of Appearance

NOTICE OF APPEARANCE

State of Oregon — Circuit Court

1. COURT HEADER AND CASE CAPTION

IN THE CIRCUIT COURT OF THE STATE OF OREGON
FOR THE COUNTY OF [________________________________]

[________________________________],

Plaintiff(s),

v.

[________________________________],

Defendant(s).

NOTICE OF APPEARANCE

2. PARTY INFORMATION

Appearing on behalf of:

Additional Parties Represented (if applicable):

3. ATTORNEY INFORMATION

Pursuant to ORCP 17 and UTCR 2.010, the undersigned provides the following information:

Additional Attorneys (if applicable):

4. TYPE OF APPEARANCE

The undersigned enters an appearance as follows (select all that apply):

☐ General Appearance — Full representation on all matters in this action pursuant to ORCP 9 and 17

☐ Initial Appearance — First appearance on behalf of the party

☐ Substitution of Counsel — Replacing prior counsel of record [________________________________] (OSB No. [________])

☐ Additional Counsel — Appearing as co-counsel alongside current counsel of record [________________________________]

☐ Limited Scope Appearance — Appearance limited to specific matters pursuant to UTCR 5.170 (see Section 8)

☐ Pro Hac Vice Appearance — Out-of-state counsel appearing pursuant to UTCR 3.170 (see Section 7)

☐ Guardian Ad Litem / Court-Appointed Counsel — Appointed by order dated [__/__/____]

5. APPEARANCE STATEMENT

[________________________________], OSB No. [________________________________], of [________________________________], hereby appears on behalf of [________________________________], [________________________________] (party description), in the above-captioned matter, pursuant to ORCP 9 and 17.

Please direct all future pleadings, motions, orders, notices, and other papers to the undersigned at the contact information provided in Section 3 above, in accordance with ORCP 9 B.

6. CONSENT TO ELECTRONIC SERVICE

Pursuant to UTCR 21.100 and the Oregon Judicial Department (OJD) Electronic Filing and Service policies:

☐ The undersigned CONSENTS to electronic service through Oregon eCourt (Odyssey File & Serve) for all documents in this matter.

☐ The undersigned DOES NOT CONSENT to electronic service and requests service by conventional means pursuant to ORCP 9 B.

E-Service Email Address(es):

Oregon eCourt E-Filing Acknowledgments:

☐ The undersigned is a registered user of Oregon eCourt (Odyssey File & Serve).

☐ The undersigned acknowledges that e-filing is mandatory for Oregon attorneys in all circuit courts pursuant to UTCR 21.080 and Chief Justice Orders.

☐ The undersigned understands that documents filed through eCourt are retained in the Odyssey File & Serve system for thirty (30) days before being purged, and thereafter are accessible only through courthouse or remote access.

☐ The undersigned understands that electronic service through eCourt constitutes valid service under ORCP 9 B.

Oregon E-Filing Notes:

• All Oregon circuit courts have implemented mandatory e-filing for attorneys through the Oregon eCourt system (Odyssey File & Serve by Tyler Technologies).
• Oregon has 27 judicial districts covering 36 counties.
• Self-represented parties may file electronically but are not required to do so.
• Documents must comply with UTCR 2.010 formatting requirements.

7. PRO HAC VICE ADMISSION (Out-of-State Counsel)

Complete this section only if the appearing attorney is not a member of the Oregon State Bar.

Pursuant to UTCR 3.170, the undersigned out-of-state attorney requests permission to appear pro hac vice in this matter.

Out-of-State Attorney Information:

Disciplinary History:

☐ The applicant has never been the subject of disciplinary action in any jurisdiction.

☐ The applicant discloses the following disciplinary history:

[________________________________]

Required Oregon Associate Counsel:

Under UTCR 3.170, out-of-state counsel must associate with an active member of the Oregon State Bar. The designated local associate counsel is:

Pro Hac Vice Requirements Checklist:

☐ Motion for admission pro hac vice filed pursuant to UTCR 3.170

☐ Declaration or affidavit of out-of-state attorney attached

☐ Oregon associate counsel has entered an appearance or is simultaneously entering an appearance

☐ Certificate of good standing from home state bar attached

☐ Pro hac vice fee paid to the Oregon State Bar (verify current fee amount with OSB)

☐ Applicant is authorized to practice law before the highest court of record in the applicant's home jurisdiction

☐ Court order granting pro hac vice admission obtained (Order dated [__/__/____])

8. LIMITED SCOPE REPRESENTATION

Complete this section only if a limited appearance is being entered.

Pursuant to UTCR 5.170 and Oregon Rules of Professional Conduct (ORPC) Rule 1.2(b), the undersigned enters a limited scope appearance.

Notice of Limited Scope Representation:

Under UTCR 5.170(2), an attorney providing limited scope legal services who intends to appear in court on behalf of a party must file and serve a Notice of Limited Scope Representation as soon as practicable.

Scope of Representation:

☐ Specific motion or hearing: [________________________________]

☐ Discovery phase only

☐ Trial only

☐ Mediation or settlement conference only

☐ Appeal only

☐ Specific proceeding: [________________________________]

☐ Other limited purpose: [________________________________]

Scheduled Event Date (if applicable): [__/__/____]

Duration and Termination of Limited Appearance:

☐ Terminates automatically upon conclusion of the specified matter or event per UTCR 5.170

☐ Terminates on [__/__/____]

☐ Terminates upon further order of the Court

Notice of Completion:

Under UTCR 5.170(4), upon conclusion of the limited scope representation, the attorney shall file and serve a Notice of Completion of Limited Scope Representation. The filing of such notice terminates the attorney's responsibilities under the limited scope representation without the need for a motion to withdraw.

Client Acknowledgment:

☐ The client has provided informed written consent to limited scope representation pursuant to ORPC 1.2(b).

☐ A copy of the written agreement defining the scope of limited representation is maintained in counsel's file.

9. CERTIFICATE OF SERVICE

I, [________________________________], certify that on [__/__/____], I served the foregoing Notice of Appearance upon the following parties or counsel of record by the method(s) indicated, in compliance with ORCP 9 B:

10. SIGNATURE BLOCK

DATED: [__/__/____]

[________________________________]
(Law Firm Name)

By: ______________________________________

[________________________________]
OSB No. [________________________________]
[________________________________] (Street Address)
[________________________________], Oregon [__________]
Telephone: [________________________________]
Facsimile: [________________________________]
Email: [________________________________]
Attorney for [________________________________]

11. E-FILING INSTRUCTIONS FOR OREGON CIRCUIT COURTS

Filing Through Oregon eCourt (Odyssey File & Serve)

Step 1: Access the System

• Navigate to the Oregon eCourt File & Serve portal
• Log in with your registered Oregon eCourt credentials
• Attorneys must register using their OSB number

Step 2: Select the Court and Case

• Select the appropriate county circuit court
• Oregon has 27 judicial districts; select the correct county within the district
• Enter the case number to locate the existing case
• For new cases, select "Initiate New Case" and follow the prompts

Step 3: Prepare the Document

• Save this Notice of Appearance as a PDF document
• Documents must comply with UTCR 2.010 formatting requirements:
• 8.5 x 11 inch page size
• Margins of at least 1 inch on all sides
• Font size no smaller than 12 point (or 10 point for footnotes)
• Text-searchable PDF format

Step 4: Upload and Categorize

• Select the appropriate filing code (e.g., "Notice of Appearance" or "Entry of Appearance")
• Upload the PDF document
• Attach any required supporting documents (pro hac vice motion, certificate of good standing, etc.)

Step 5: Service

• eCourt will automatically serve parties who are registered e-filers in the case
• For unregistered parties, arrange conventional service and document the method in the Certificate of Service
• Retain eCourt proof of service receipts

Step 6: Payment and Submission

• Pay any applicable filing fees through the eCourt payment system
• Review the filing summary
• Submit and save the confirmation receipt

Important eCourt Reminders

• Documents are held in Odyssey File & Serve for 30 days and then purged
• After purge, documents are accessible only through courthouse or remote access
• Maintain your own copies of all filed documents and confirmation receipts

12. PRACTITIONER NOTES — OREGON

Statutory and Rule Framework

• ORCP 9 governs service and filing of pleadings and other papers. Service can be made by electronic means, email, personal delivery, or mail.
• ORCP 17 requires that every pleading, motion, or other paper be signed by at least one attorney of record or by the party if unrepresented.
• ORS 9.241 provides that appearance by attorney constitutes the party's appearance.
• UTCR 21.080 mandates electronic filing for attorneys in all Oregon circuit courts.
• UTCR 5.170 governs limited scope representation, including specific filing and notice requirements.
• UTCR 3.170 governs pro hac vice admission, requiring association with an active OSB member.

Judicial Districts and County Considerations

• Oregon has 27 judicial districts covering 36 counties.
• Some districts encompass multiple counties (e.g., the 18th Judicial District covers Clackamas County; the 4th Judicial District covers Multnomah County).
• Multnomah County and Washington County have Supplemental Local Rules (SLRs) that may impose additional requirements, including mandatory service list filings (SLR 2.501 et seq.).
• Lane County, Marion County, and Jackson County may have specialized presiding judge requirements.

Key Practice Points

1. Mandatory E-Filing: E-filing through Oregon eCourt is mandatory for all attorneys in all circuit courts. Self-represented litigants are encouraged but not required to e-file.

2. UTCR 2.010 Formatting: All documents must comply with UTCR 2.010 formatting requirements. Non-compliant documents may be rejected by the court.

3. Limited Scope Representation (UTCR 5.170): Oregon has a well-developed framework for limited scope appearances. Attorneys must file a Notice of Limited Scope Representation as soon as practicable and must file a Notice of Completion upon concluding the limited engagement. No motion to withdraw is required for proper limited scope termination.

4. Withdrawal Requirements (UTCR 3.140): For general appearances, withdrawal requires compliance with UTCR 3.140, which may necessitate court approval and advance notice to the client. The attorney must ensure the client's interests are not prejudiced.

5. Service by Email: Under ORCP 9 B(6), service may be made by email to an address designated by the party for such purpose. Maintain records of email service for contested service issues.

6. Pro Hac Vice (UTCR 3.170): Out-of-state attorneys must associate with an active OSB member, file a motion, and pay the required fee. The court must issue an order granting the admission.

7. Supplemental Local Rules: Always check the SLRs for the specific county where you are filing. Multnomah, Washington, Clackamas, and Lane Counties have notably detailed supplemental rules.

8. Document Retention: Because Oregon eCourt purges documents from File & Serve after 30 days, maintain your own copies of all filings and service confirmations.

Common Errors to Avoid

• Failing to register for Oregon eCourt before attempting to file
• Not checking Supplemental Local Rules for the specific county
• Omitting the Notice of Limited Scope Representation when entering a limited appearance under UTCR 5.170
• Neglecting to file a Notice of Completion upon concluding limited scope representation
• Failing to maintain proof of service receipts from eCourt

This template is provided by ezel.ai for informational purposes only. It does not constitute legal advice. All filings must be reviewed and approved by a licensed Oregon attorney before submission to any court. Verify all statutory citations and local court rules before use, as rules and fees may change.