Notice of Appearance - Kentucky

NOTICE OF APPEARANCE

Commonwealth of Kentucky Circuit Court -- Civil Action

1. COURT HEADER

☐ This appearance is filed in Circuit Court
☐ This appearance is filed in District Court
☐ This appearance is filed in Family Court

Judicial Circuit: [________________________________]
(Kentucky has 57 judicial circuits; identify the correct circuit number)

County: [________________________________]

2. CASE CAPTION

COMMONWEALTH OF KENTUCKY
[________________________________] CIRCUIT COURT
[____] JUDICIAL CIRCUIT

CIVIL ACTION NO. [________________________________]
DIVISION [____]

[________________________________],
     Plaintiff(s),

v.                                                    JUDGE: HON. [________________________________]

[________________________________],
     Defendant(s).

3. DOCUMENT TITLE

NOTICE OF APPEARANCE OF COUNSEL FOR [________________________________]

4. PARTY INFORMATION

Party Represented: [________________________________]

Party's Role in This Action:

☐ Plaintiff
☐ Defendant
☐ Third-Party Plaintiff
☐ Third-Party Defendant
☐ Cross-Claimant
☐ Cross-Defendant
☐ Counter-Claimant
☐ Counter-Defendant
☐ Intervenor
☐ Garnishee
☐ Real Party in Interest
☐ Other: [________________________________]

Party's Address:
[________________________________]
[________________________________]
[________________________________]

Party's Telephone: [________________________________]

5. ATTORNEY INFORMATION

COMES NOW the undersigned attorney and, pursuant to CR 5.02 and CR 11 of the Kentucky Rules of Civil Procedure, hereby enters an appearance on behalf of [________________________________] ("Client"), the [☐ Plaintiff / ☐ Defendant / ☐ Other: ____________________] in the above-captioned matter.

Attorney Name: [________________________________]

Kentucky Bar Association (KBA) Number: [________________________________]

Law Firm Name: [________________________________]

Mailing Address:
[________________________________]
[________________________________]
[________________________________]

Street Address (if different):
[________________________________]
[________________________________]
[________________________________]

Telephone: [________________________________]

Facsimile: [________________________________]

Primary Email: [________________________________]

Secondary Email: [________________________________]

The undersigned respectfully requests that all pleadings, motions, notices, orders, and other papers in this matter be served upon the undersigned at the addresses provided above in accordance with CR 5.02.

6. TYPE OF APPEARANCE

☐ General Appearance -- The undersigned enters a general appearance in this matter and undertakes full representation of the above-named party in all aspects of this civil action.

☐ Appearance as Co-Counsel -- The undersigned enters this appearance as co-counsel alongside [________________________________], KBA No. [________________________________], who has previously entered an appearance in this matter. The undersigned shall serve as:
☐ Lead Counsel
☐ Associate Counsel
☐ Local Counsel (for pro hac vice attorney)

☐ Substitution of Counsel -- The undersigned enters this appearance as substitute counsel for [________________________________], KBA No. [________________________________], who is filing a simultaneous motion to withdraw. Client's written consent to substitution is:
☐ Attached hereto
☐ On file with the Court

☐ Limited Scope Appearance -- See Section 8 below.

7. CONSENT TO ELECTRONIC SERVICE

Pursuant to the Administrative Rules of Practice and Procedure for the KYeCourt Electronic Filing Project and CR 5.02, the undersigned:

☐ CONSENTS to electronic service of all pleadings, motions, notices, orders, and other documents through the KYeCourt eFiling system.

Designated E-Service Email Address: [________________________________]

Additional E-Service Email (if any): [________________________________]

☐ DOES NOT CONSENT to electronic service and requests that all service be accomplished by traditional means as provided in CR 5.02 (first-class mail, hand delivery, or facsimile).

KYeCourt E-Filing Registration

☐ The undersigned is a registered eFiler in the KYeCourt system.
eFiler Username/ID: [________________________________]

☐ The undersigned will register as an eFiler within [____] days of this filing.

☐ The undersigned is exempt from eFiling due to: [________________________________]

Kentucky eFiling Note: Under current Administrative Orders, attorneys filing in participating circuit and district courts must electronically file all eligible documents through KYeCourt. An Entry of Appearance or other supported document must be filed electronically to become an eFiler in a case. The attorney's electronic signature is treated as a personal signature for all purposes under CR 11.

8. LIMITED SCOPE APPEARANCE

(Complete this section only if a limited scope appearance is being entered)

Pursuant to SCR 3.130(1.2)(c) (Kentucky Rules of Professional Conduct -- Scope of Representation), the undersigned enters a limited appearance restricted to the following:

Scope of Representation:

☐ Specific motion or hearing: [________________________________]

☐ Discovery phase only

☐ Trial only

☐ Specific issue: [________________________________]

☐ Settlement negotiations only

☐ Mediation proceedings only

☐ Appeal only

☐ Other: [________________________________]

Description of Limitation: [________________________________]
[________________________________]
[________________________________]

Anticipated Duration of Limited Representation:

From: [__/__/____] To: [__/__/____]

☐ Through conclusion of the specified proceeding or matter described above

Client Acknowledgment:

The Client has been fully informed of and has consented to the limited nature of this representation. A written agreement defining the scope of limited representation has been executed between the undersigned and Client.

☐ Written scope agreement is on file with counsel
☐ Written scope agreement is attached hereto

Practice Note: Upon conclusion of the limited scope representation, counsel must file a Notice of Completion of Limited Scope Appearance or a Motion to Withdraw. Counsel remains counsel of record until the limited appearance is properly terminated with court approval.

9. PRO HAC VICE ADMISSION

(Complete this section only if appearance involves an out-of-state attorney)

Pursuant to SCR 3.030 (Admission Pro Hac Vice), the following out-of-state attorney seeks or has been granted permission to appear in this matter:

Out-of-State Attorney:

Name: [________________________________]

Bar Admission(s):
| State | Bar Number | Status |
|-------|-----------|--------|
| [________________________________] | [________________________________] | ☐ Active ☐ Inactive |
| [________________________________] | [________________________________] | ☐ Active ☐ Inactive |

Pro Hac Vice Requirements Checklist:

☐ Motion for Pro Hac Vice Admission filed with this Court

☐ KBA Pro Hac Vice Certification Form submitted to the Kentucky Bar Association

☐ Pro hac vice fee of $310.00 paid to the KBA, plus $7.75 administrative processing fee

☐ Certificate of Good Standing from the highest court of the attorney's state of residence attached (must be issued within 90 days of the motion filing date)

☐ Certificate of Good Standing issued on: [__/__/____]

☐ Order Granting Pro Hac Vice Admission entered on: [__/__/____]

Kentucky Local Counsel:

Name: [________________________________]
KBA No.: [________________________________]
Firm: [________________________________]
Address: [________________________________]

SCR 3.030 Requirement: An out-of-state attorney admitted pro hac vice must associate local counsel who is an active member of the Kentucky Bar Association. Local counsel must actively participate in and show responsibility for the representation of the client.

10. CERTIFICATE OF SERVICE

I hereby certify that on [__/__/____], a true and correct copy of the foregoing Notice of Appearance was served upon all parties and counsel of record in this matter by the following means:

☐ Electronic filing through the KYeCourt eFiling System, which automatically sends notification of such filing to all registered eFilers in this case

☐ First-class United States mail, postage prepaid

☐ Hand delivery

☐ Facsimile transmission

☐ Email (with consent of recipient)

in accordance with CR 5.02, to the following:

11. SIGNATURE BLOCK

Respectfully submitted this [____] day of [________________________________], [________].

[________________________________]
(Law Firm Name)


By: ____________________________________________
    [________________________________]
    Kentucky Bar Association No. [________________________________]
    [________________________________]
    [________________________________]
    [________________________________]
    Telephone: [________________________________]
    Facsimile: [________________________________]
    Email: [________________________________]

    Counsel for [________________________________]

12. EFILING AND PROCEDURAL INSTRUCTIONS

Filing Requirements

1. KYeCourt eFiling: In courts participating in the KYeCourt project, this Notice of Appearance must be filed electronically. Filing an Entry of Appearance or other supported document electronically makes the attorney an eFiler in the case.

2. Filing Fee: Confirm with the Circuit Clerk whether a separate appearance or entry fee is required. Some circuits (e.g., Jefferson Circuit Court) have specific local requirements.

3. Document Format: Documents filed through KYeCourt must be in PDF format. Ensure all signatures comply with KYeCourt electronic signature requirements.

4. Local Rules: Kentucky has 57 judicial circuits, many with local rules of practice. Verify compliance with applicable local rules by consulting the Kentucky Court of Justice website or the Clerk's office.

Service Requirements Under CR 5.02

• Service upon a party represented by an attorney shall be made upon the attorney.
• Service may be made by delivering a copy, mailing a copy, or transmitting electronically with consent.
• When service is made through KYeCourt, the system's electronic notification constitutes service on all registered eFilers.

Important Deadlines and Considerations

• Responsive Pleading: Filing a Notice of Appearance does not extend the time to file responsive pleadings. If deadlines have passed, separate relief must be sought.
• Withdrawal: Withdrawal of appearance requires compliance with applicable rules and local orders. The Court's permission is typically required, especially if withdrawal would delay proceedings.
• Multiple Parties: If representing multiple parties, ensure no conflict of interest exists and consider whether separate notices should be filed.

13. PRACTITIONER NOTES -- KENTUCKY-SPECIFIC

Commonwealth Terminology

• Kentucky is a Commonwealth; court documents use "Commonwealth of Kentucky" rather than "State of Kentucky."
• Criminal cases are styled "Commonwealth of Kentucky v. [Defendant]"; civil cases use private party names.

Court Structure

• Circuit Court: General jurisdiction; civil cases over $5,000; equity matters.
• District Court: Limited jurisdiction; civil cases up to $5,000; small claims; traffic.
• Family Court: Domestic relations; juvenile; dependency, neglect, and abuse.

57 Judicial Circuits

• Some circuits encompass a single county; others cover multiple counties.
• Each circuit may have its own local rules of practice. Always check local rules before filing.
• Local rules are available at the Kentucky Court of Justice website (kycourts.gov).

KBA Registration

• All attorneys must maintain current registration with the Kentucky Bar Association (SCR 3.022).
• KBA numbers must be included on all pleadings and filings (CR 11).

Filing Fees (Subject to Change)

• Circuit Court civil filing fees and appearance fees vary by circuit. Confirm the current amount with the Clerk.
• Pro hac vice KBA fee: $310.00 plus $7.75 administrative fee.

Electronic Signature

• Under KYeCourt Administrative Procedures, an electronic signature is treated as a personal signature for purposes of CR 11 and all other Kentucky Rules of Civil Procedure.

Key Differences from Federal Practice

• Kentucky uses "Civil Rules" (CR) rather than "Rules of Civil Procedure."
• No local counsel requirement for in-state attorneys, but required for pro hac vice admissions.
• Discovery rules follow CR 26-37, which closely parallel but are not identical to the Federal Rules.

This template is designed for use in Kentucky Circuit, District, and Family Courts. Verify all rule citations and local requirements before filing. Court rules and administrative procedures are subject to change.