Data Processing Addendum - Comprehensive (California)
DATA PROCESSING ADDENDUM -- COMPREHENSIVE (CALIFORNIA)
DPA Effective Date: [__/__/____]
DPA Number: [________________________________]
PARTIES
Business / Controller ("Business"):
| Field | Details |
|---|---|
| Legal Name | [________________________________] |
| Address | [________________________________] |
| Privacy Contact | [________________________________] |
| Contact Email | [________________________________] |
Service Provider / Processor ("Service Provider"):
| Field | Details |
|---|---|
| Legal Name | [________________________________] |
| Address | [________________________________] |
| Privacy Contact | [________________________________] |
| Contact Email | [________________________________] |
RECITALS
WHEREAS, Business and Service Provider have entered into the Master Agreement dated [__/__/____];
WHEREAS, the Services require Service Provider to process Personal Information on behalf of Business;
WHEREAS, the California Consumer Privacy Act, as amended by the California Privacy Rights Act (CCPA/CPRA, Cal. Civ. Code § 1798.100 et seq.), and the regulations adopted by the California Privacy Protection Agency (CPPA), impose specific contractual requirements for service providers and contractors processing Personal Information;
WHEREAS, Cal. Civ. Code § 1798.100(d) requires a covered agreement to specify limited and specified purposes, obligate applicable-title compliance and the same level of privacy protection, grant reasonable-step rights, require inability-to-comply notice, and grant stop-and-remediate rights;
WHEREAS, Cal. Civ. Code § 1798.82 (as amended by SB-446, effective January 1, 2026) sets a thirty (30) calendar day deadline for covered resident notices, subject to its specified delays, and requires immediate owner or licensee notice from a covered data maintainer; and
NOW, THEREFORE, the Parties agree as follows:
TABLE OF CONTENTS
- Reference to Master Agreement and Order of Precedence
- Definitions
- Scope of Processing
- Service Provider / Processor Obligations
- Business Instructions
- Sub-processor / Subcontractor Management
- Consumer Rights
- International Data Transfers
- Data Security Measures
- Data Breach Notification
- Data Protection Assessment and Cybersecurity Audit Assistance
- Audit Rights
- Return and Deletion of Data
- Liability and Indemnification
- California-Specific Provisions
- General Provisions
- Signatures
- Annex I -- Processing Details
- Annex II -- Technical and Organizational Security Measures
- Annex III -- Approved Sub-processor List
- Annex IV -- Standard Contractual Clauses Reference
1. REFERENCE TO MASTER AGREEMENT AND ORDER OF PRECEDENCE
1.1 This DPA supplements the Master Agreement dated [__/__/____].
1.2 On data protection matters, this DPA prevails. Otherwise, the Master Agreement controls.
1.3 In effect through the Master Agreement term and while Service Provider retains Personal Information.
2. DEFINITIONS
2.1 "Applicable Data Protection Law" means the CCPA/CPRA, CPPA regulations, Cal. Civ. Code § 1798.82, GDPR (where applicable), and other applicable laws.
2.2 "Business" means, under Cal. Civ. Code § 1798.140(d), a sole proprietorship, partnership, LLC, corporation, association, or other legal entity that collects consumers' Personal Information and determines the purposes and means of processing. In this DPA, Business refers to Customer.
2.3 "Business Purpose" means, under Cal. Civ. Code § 1798.140(e), the use of Personal Information for the business's operational purposes or other notified purposes, as specified in the Master Agreement and Annex I.
2.4 "Consumer" means, under Cal. Civ. Code § 1798.140(i), a natural person who is a California resident.
2.5 "Contractor" means, under Cal. Civ. Code § 1798.140(j), a person to whom a business makes available a consumer's Personal Information for a business purpose pursuant to a written contract that complies with Cal. Civ. Code § 1798.100(d).
2.6 "Personal Information" means, under Cal. Civ. Code § 1798.140(v), information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.
2.7 "Personal Information Breach" means unauthorized acquisition of computerized data compromising the security, confidentiality, or integrity of Personal Information, as described in Cal. Civ. Code § 1798.82(g), or a personal data breach under GDPR Article 4(12), where applicable. California resident notice under § 1798.82(a) applies only when the acquisition involves information covered by § 1798.82(h) and the statute's encryption conditions are met.
2.8 "Processing" means any operation performed on Personal Information.
2.9 "Sensitive Personal Information" means, under Cal. Civ. Code § 1798.140(ae), Personal Information that includes: (a) government identifiers (SSN, driver's license, state ID, passport); (b) financial account or log-in credentials with required access information; (c) precise geolocation; (d) racial or ethnic origin, citizenship or immigration status, religious or philosophical beliefs, or union membership; (e) contents of mail, email, or text not directed to the business; (f) genetic data; (g) neural data; (h) biometric information processed for unique identification; (i) health information collected and analyzed; or (j) sex life or sexual orientation information collected and analyzed.
2.10 "Service Provider" means, under Cal. Civ. Code § 1798.140(ag), a person that processes Personal Information on behalf of a Business and to which the Business discloses a Consumer's Personal Information for a Business Purpose pursuant to a written contract.
2.11 "Sub-processor" means any third party engaged by Service Provider to process Personal Information on its behalf. Under the CCPA/CPRA, this includes subcontractors to whom Personal Information is disclosed.
3. SCOPE OF PROCESSING
3.1 Processing Details.
| Element | Description |
|---|---|
| Business Purpose | [________________________________] |
| Duration of Processing | Master Agreement term plus [____] days |
| Nature of Processing | [________________________________] |
| Categories of Consumers | [________________________________] |
| Categories of Personal Information | [________________________________] |
| Sensitive Personal Information (if any) | [________________________________] |
3.2 Categories of Consumers / Data Subjects.
☐ Employees and contractors of Business
☐ Customers and clients (California Consumers)
☐ End users of Business's products or services
☐ Job applicants
☐ Business contacts
☐ Minors (under 16)
☐ Known children (under 13)
☐ Other: [________________________________]
3.3 Categories of Personal Information.
☐ Identifiers (name, address, email, phone, SSN, driver's license)
☐ Customer records (Cal. Civ. Code § 1798.80(e))
☐ Protected classifications (race, sex, age, disability)
☐ Commercial information (purchase history, preferences)
☐ Biometric information
☐ Internet/electronic network activity (browsing, search history)
☐ Geolocation data (including precise geolocation)
☐ Audio, electronic, visual, thermal, olfactory, or similar information
☐ Professional or employment-related information
☐ Education information
☐ Inferences drawn from the above
☐ Sensitive Personal Information (specify): [________________________________]
3.4 Sensitive Personal Information. If Sensitive Personal Information is processed, Service Provider shall limit use and disclosure to what is necessary to perform the Services as specified in this DPA. Consumers have the right to limit use of Sensitive Personal Information under Cal. Civ. Code § 1798.121. Enhanced safeguards: AES-256 encryption, strict access controls, enhanced logging.
4. SERVICE PROVIDER / PROCESSOR OBLIGATIONS
4.1 CCPA/CPRA Contract Requirements (Cal. Civ. Code §§ 1798.100(d), 1798.140(ag)(1), (j)(1)). Service Provider certifies that it understands the restrictions in the CCPA/CPRA and this DPA and will comply with them. Service Provider shall:
(a) Purpose Limitation. Process Personal Information only for the specific Business Purpose set forth in the Master Agreement and this DPA, or as otherwise permitted by Cal. Civ. Code § 1798.140(e).
(b) No Selling. Not sell Personal Information (Cal. Civ. Code § 1798.140(ad)).
(c) No Sharing. Not share Personal Information for cross-context behavioral advertising (Cal. Civ. Code § 1798.140(ah)).
(d) No Retention Beyond Purpose. Not retain, use, or disclose Personal Information for any purpose other than the Business Purpose, including any commercial purpose other than the Business Purpose.
(e) No Use Outside Direct Business Relationship. Not retain, use, or disclose Personal Information outside the direct business relationship between Service Provider and Business.
(f) No Combining. Not combine Personal Information received from Business with Personal Information received from or on behalf of another person, or collected from Service Provider's own interaction with the Consumer, except as permitted by the CCPA/CPRA (e.g., to detect data security incidents, protect against fraud, or as required by law).
(g) Compliance Certification. Service Provider certifies that it understands and will comply with the CCPA/CPRA restrictions set forth in this Section.
4.2 Ensure personnel confidentiality.
4.3 Implement security measures per Section 9 and Annex II.
4.4 Maintain processing records.
4.5 Notification of Inability to Comply. Service Provider shall notify Business if it determines it can no longer meet its obligations under the CCPA/CPRA. Upon such notification, Business may take reasonable and appropriate steps to stop and remediate unauthorized use of Personal Information.
5. BUSINESS INSTRUCTIONS
5.1 Service Provider processes only on documented instructions. Service Provider notifies Business of instructions that may infringe Applicable Data Protection Law.
5.2 Additional instructions consistent with the Master Agreement.
6. SUB-PROCESSOR / SUBCONTRACTOR MANAGEMENT
6.1 Business provides [general / specific] authorization for Sub-processors.
6.2 Current list in Annex III.
6.3 At least [____] days (30 recommended) prior notice before engaging new Sub-processors.
6.4 Business objection rights. If unresolved in [____] days, Business may terminate affected Services.
6.5 CCPA/CPRA Flow-Down. If Service Provider engages another person to process Personal Information for a Business Purpose on Business's behalf, Service Provider shall notify Business of the engagement and enter into a written contract binding that person to all applicable restrictions in Cal. Civ. Code § 1798.140(ag)(1) or (j)(1), as required by § 1798.140(ag)(2) or (j)(2). Service Provider shall also flow down the additional obligations it assumes under this DPA to each Sub-processor to the extent applicable to the delegated processing.
6.6 Service Provider fully liable for Sub-processors.
7. CONSUMER RIGHTS
7.1 CCPA/CPRA Consumer Rights. Service Provider shall assist Business in responding to verified Consumer requests:
☐ Right to Know / Access (Cal. Civ. Code § 1798.110)
☐ Right to Delete (Cal. Civ. Code § 1798.105)
☐ Right to Correct (Cal. Civ. Code § 1798.106)
☐ Right to Data Portability (Cal. Civ. Code § 1798.130)
☐ Right to Opt Out of Sale (Cal. Civ. Code § 1798.120)
☐ Right to Opt Out of Sharing (Cal. Civ. Code § 1798.120)
☐ Right to Limit Use of Sensitive Personal Information (Cal. Civ. Code § 1798.121)
☐ Right to Non-Discrimination (Cal. Civ. Code § 1798.125)
☐ Right of Access (GDPR Art. 15, where applicable)
☐ Right to Erasure (GDPR Art. 17, where applicable)
☐ Right to Data Portability (GDPR Art. 20, where applicable)
☐ Right to Restriction of Processing (GDPR Art. 18, where applicable)
7.2 Response Timeline. Business must respond within forty-five (45) days, extendable once by forty-five (45) additional days with Consumer notice (Cal. Civ. Code § 1798.130(a)(2)). Service Provider shall assist within timeframes enabling Business compliance.
7.3 Deletion Cascade. Upon receiving a verified deletion request forwarded by Business, Service Provider shall: (a) delete the Consumer's Personal Information from its records (subject to exemptions under Cal. Civ. Code § 1798.105(d)); and (b) direct its Sub-processors to delete the Consumer's Personal Information.
7.4 If Service Provider receives a request directly from a Consumer, it shall direct the Consumer to submit the request to Business, notify Business of the request, and cooperate with Business's response.
8. INTERNATIONAL DATA TRANSFERS
8.1 If GDPR applies, transfers outside the EEA/UK require appropriate safeguards.
8.2 Standard Contractual Clauses.
☐ Module 2: Controller to Processor
☐ Module 3: Processor to Processor
Per Annex IV.
8.3 UK Transfers.
☐ UK Addendum to EU SCCs
☐ UK IDTA
8.4 Transfer Impact Assessments where required.
9. DATA SECURITY MEASURES
9.1 Reasonable Security (Cal. Civ. Code § 1798.81.5). Service Provider shall implement and maintain reasonable security procedures and practices appropriate to the nature of the Personal Information to protect it from unauthorized access, destruction, use, modification, or disclosure. The California Attorney General has identified the CIS Controls as a baseline for "reasonable security."
9.2 Private Right of Action Awareness (Cal. Civ. Code § 1798.150). The Parties acknowledge that a Consumer whose qualifying nonencrypted and nonredacted information described in § 1798.81.5(d)(1)(A), or whose email address combined with a password or security question and answer permitting account access, is subject to unauthorized access and exfiltration, theft, or disclosure as a result of a business's failure to maintain reasonable security may bring a civil action. Available remedies include CPI-adjusted statutory damages of $107 to $799 per Consumer per incident or actual damages, whichever is greater, injunctive or declaratory relief, and other relief the court deems proper, subject to the statute's notice and cure provisions.
9.3 Minimum Measures. As detailed in Annex II:
- (a) Encryption in transit (TLS 1.2+) and at rest (AES-256);
- (b) Multi-factor authentication;
- (c) Role-based access controls and least privilege;
- (d) Network security (firewalls, IDS/IPS, segmentation);
- (e) Vulnerability management and penetration testing;
- (f) Security awareness training;
- (g) Physical security controls;
- (h) Business continuity and disaster recovery;
- (i) Logging and monitoring (SIEM); and
- (j) Documented incident response plan.
9.4 Updates permitted without materially diminishing security.
10. DATA BREACH NOTIFICATION
10.1 Notification to Business. No later than [____] hours (48 recommended) after becoming aware of a Security Incident; when Cal. Civ. Code § 1798.82(b) applies to Service Provider as a maintainer of Business-owned or Business-licensed personal information, notify Business immediately following discovery of a breach in which the information was or is reasonably believed to have been acquired by an unauthorized person.
10.2 California Breach Notification (Cal. Civ. Code § 1798.82, as amended by SB-446, effective Jan. 1, 2026).
(a) Individual Notification. A covered owner or licensee must disclose a qualifying breach to affected California residents within thirty (30) calendar days of discovery or notification of the breach, subject to the law-enforcement, scope-determination, and system-restoration delays permitted by § 1798.82(a)(2)(B) and (c).
(b) Attorney General Notification. If more than five hundred (500) California residents affected, notice to the California Attorney General within fifteen (15) calendar days of notifying affected residents.
(c) Notification Content. The notice must be titled "Notice of Data Breach," written in plain language (no smaller than 10-point type), with the following sections: "What Happened," "What Information Was Involved," "What We Are Doing," "What You Can Do," and "For More Information."
(d) Covered Information (Cal. Civ. Code § 1798.82(h)). Covered information includes a first name or first initial and last name combined with any of these data elements, when either the name or element is unencrypted: Social Security number; driver's license or California ID number; tax identification, passport, military ID, or other qualifying government identification number; financial account or payment card number with any required code or password permitting account access; medical or health insurance information; qualifying unique biometric data; automated license plate recognition data; or genetic data. A username or email address combined with a password or security question and answer permitting online account access is covered without a name. Resident notice also depends on unauthorized acquisition or a reasonable belief of acquisition and, for encrypted information, the key or credential and the statutory reasonable belief that it could render the information readable or usable (§ 1798.82(a)(1)).
(e) Encryption Safe Harbor. Notification not required for encrypted data if the encryption key or security credential was not acquired.
(f) Permitted Delays. A law-enforcement delay requires the agency's determination that notice would impede a criminal investigation; notice follows promptly when the agency determines it will not compromise that investigation. Section 1798.82(a)(2)(B) also permits delay as necessary to determine breach scope and restore reasonable system integrity.
10.3 CCPA Private Right of Action (Cal. Civ. Code § 1798.150). The remedies and conditions in Section 9.2 apply to a qualifying breach caused by a business's failure to maintain reasonable security. This DPA requires security measures, but compliance with it alone does not establish that the statutory duty has been met.
10.4 AG Enforcement (Cal. Civ. Code § 1798.199.90). The California Attorney General and the California Privacy Protection Agency have enforcement authority under the CCPA/CPRA. The AG may seek CPI-adjusted civil penalties of up to $2,663 per violation or $7,988 per intentional violation or a violation involving a minor consumer.
10.5 Post-Incident Report. Written report within [____] business days (15 recommended).
11. DATA PROTECTION ASSESSMENT AND CYBERSECURITY AUDIT ASSISTANCE
11.1 Risk Assessments. Where Business must conduct a risk assessment under 11 Cal. Code Regs. § 7150, Service Provider shall cooperate and provide the facts in its possession, custody, or control needed for the assessment, as required by 11 Cal. Code Regs. § 7050(h)(2). Cal. Civ. Code § 1798.185(a)(14)(B) authorizes these regulations.
11.2 Cybersecurity Audits. Businesses meeting 11 Cal. Code Regs. § 7120's significant-security-risk criteria must complete cybersecurity audits on the phased schedule in § 7121, under the authority of Cal. Civ. Code § 1798.185(a)(14)(A). Service Provider shall cooperate with Business and make relevant information in its possession, custody, or control available to Business's auditor as required by 11 Cal. Code Regs. § 7050(h)(1).
11.3 DPIA Assistance. Where GDPR applies, Service Provider shall assist with Data Protection Impact Assessments under GDPR Article 35.
12. AUDIT RIGHTS
12.1 Service Provider shall make information available and allow audits.
12.2 Up to [____] time(s) per year with [____] business days' notice.
12.3 Third-party reports (SOC 2, ISO 27001) may be accepted.
12.4 Costs per Party unless material non-compliance.
12.5 Cooperation with California Attorney General, CPPA, and other regulatory audits.
13. RETURN AND DELETION OF DATA
13.1 At Business's election: return within [____] days (30 recommended) or deletion.
13.2 Deletion per NIST SP 800-88; backups within [____] days (90 recommended).
13.3 Written certification.
13.4 Legal retention exception with notice. Retention only for purposes permitted by Cal. Civ. Code § 1798.105(d).
14. LIABILITY AND INDEMNIFICATION
14.1 Subject to Master Agreement limitations.
14.2 Service Provider indemnifies Business against claims from: Service Provider's breach of this DPA; violation of Applicable Data Protection Law; data breaches caused by Service Provider's failure to maintain reasonable security.
14.3 Potential carve-outs: security/confidentiality breach, processing restrictions, regulatory penalties, CCPA private right of action claims.
14.4 § 1798.150 Indemnity. Service Provider shall indemnify Business for any claims under Cal. Civ. Code § 1798.150 (private right of action for data breaches) to the extent such claims arise from Service Provider's failure to implement and maintain reasonable security procedures as required by this DPA.
15. CALIFORNIA-SPECIFIC PROVISIONS
15.1 Service Provider / Contractor Status. Service Provider's role under the CCPA/CPRA:
☐ Service Provider (Cal. Civ. Code § 1798.140(ag))
☐ Contractor (Cal. Civ. Code § 1798.140(j))
15.2 CCPA/CPRA Contract Compliance. Complete a clause-by-clause check that this DPA: (a) states limited and specified purposes; (b) obligates compliance with applicable duties under the title and the same level of privacy protection; (c) grants Business reasonable-and-appropriate-step rights; (d) requires notice if Service Provider can no longer meet its obligations; and (e) grants stop-and-remediate rights. These are § 1798.100(d)(1)-(5)'s elements. The service-provider and contractor definitions in § 1798.140(ag)(1) and (j)(1) separately require no-sale/share, purpose, direct-relationship, and combining restrictions; § 1798.140(ag)(2) and (j)(2) require notice and a written contract for a processing subcontractor. Contractor certification is required by § 1798.140(j)(1)(B).
15.3 CPPA Regulatory Authority. The California Privacy Protection Agency (CPPA) has authority to: (a) adopt regulations implementing the CCPA/CPRA; (b) conduct investigations; (c) bring enforcement actions; and (d) impose administrative fines. Service Provider shall comply with all applicable CPPA regulations and cooperate with CPPA proceedings.
15.4 Opt-Out Preference Signals. Service Provider shall honor opt-out preference signals (e.g., Global Privacy Control) transmitted by Consumers, to the extent applicable to Service Provider's processing activities and consistent with CPPA regulations.
15.5 Minors' Data. If processing Personal Information of Consumers under 16:
- (a) For Consumers under 13: opt-in consent from parent or guardian required before sale or sharing;
- (b) For Consumers 13-15: affirmative authorization from the Consumer required before sale or sharing;
- (c) A violation involving Personal Information of a Consumer whom the violator actually knows is under 16 may be subject to a CPI-adjusted penalty or administrative fine of up to $7,988 per violation (Cal. Civ. Code §§ 1798.155(a), 1798.199.90(a)).
15.6 Financial Incentives. Service Provider shall not use Personal Information to discriminate against Consumers who exercise their CCPA/CPRA rights, including through denial of goods or services, different prices, or different quality (Cal. Civ. Code § 1798.125).
15.7 De-identification. If Service Provider de-identifies Personal Information, it shall: (a) take reasonable measures to prevent re-identification; (b) make a public commitment not to re-identify; (c) contractually prohibit downstream recipients from re-identifying; and (d) implement technical safeguards to prevent re-identification (Cal. Civ. Code § 1798.140(m)).
15.8 Governing Law. This DPA is governed by California law without conflict-of-laws principles.
15.9 Forum. Disputes in state or federal courts in [________________________________] County, California.
15.10 California State-Court Jury Rights. This document does not itself waive a jury trial in a California state court. After an action is filed there, a party may waive that right only through a method permitted by applicable law.
16. GENERAL PROVISIONS
16.1 Entire agreement with Master Agreement on data processing.
16.2 Amendments by written instrument. Service Provider shall notify Business of CCPA/CPRA regulatory changes requiring amendment.
16.3 Severability.
16.4 Survival of Sections 2, 10, 12, 13, 14, and 15.
17. SIGNATURES
BUSINESS / CONTROLLER:
Signature: [________________________________]
Printed Name: [________________________________]
Title: [________________________________]
Date: [__/__/____]
SERVICE PROVIDER / PROCESSOR:
Signature: [________________________________]
Printed Name: [________________________________]
Title: [________________________________]
Date: [__/__/____]
ANNEX I -- PROCESSING DETAILS
| Element | Description |
|---|---|
| Business Name | [________________________________] |
| Service Provider Name | [________________________________] |
| Business Purpose | [________________________________] |
| Categories of Consumers | [________________________________] |
| Categories of Personal Information | [________________________________] |
| Sensitive Personal Information | [________________________________] |
| Frequency of Disclosure | [________________________________] |
| Nature of Processing | [________________________________] |
| Retention Period | [________________________________] |
ANNEX II -- TECHNICAL AND ORGANIZATIONAL SECURITY MEASURES
A. Access Control
- Multi-factor authentication: ☐ Yes ☐ No
- Role-based access control: ☐ Yes ☐ No
- Least-privilege: ☐ Yes ☐ No
- Access reviews: ☐ Yes ☐ No (Frequency: [________________________________])
B. Encryption
- In transit: [________________________________]
- At rest: [________________________________]
- Key management: ☐ KMS ☐ HSM ☐ Other: [________________________________]
C. Network Security
- Firewall: ☐ Yes ☐ No
- IDS/IPS: ☐ Yes ☐ No
- Segmentation: ☐ Yes ☐ No
- DDoS protection: ☐ Yes ☐ No
D. Vulnerability Management
- Scanning frequency: [________________________________]
- Penetration testing: [________________________________]
- Patch management: ☐ Yes ☐ No
E. Logging and Monitoring
- SIEM: ☐ Yes ☐ No
- Retention: [________________________________]
- 24/7 monitoring: ☐ Yes ☐ No
F. Physical Security
- Access: ☐ Badge ☐ Biometric ☐ Both
- Video: ☐ Yes ☐ No
- Environmental controls: ☐ Yes ☐ No
G. Business Continuity
- RPO: [________________________________] | RTO: [________________________________]
- Backup encryption: ☐ Yes ☐ No
- DR testing: [________________________________]
H. Personnel
- Background checks: ☐ Yes ☐ No
- Confidentiality: ☐ Yes ☐ No
- Training: [________________________________]
ANNEX III -- APPROVED SUB-PROCESSOR LIST
| Name | Location | Services | Data Types | Approved |
|---|---|---|---|---|
| [________________________________] | [________________________________] | [________________________________] | [________________________________] | [__/__/____] |
| [________________________________] | [________________________________] | [________________________________] | [________________________________] | [__/__/____] |
| [________________________________] | [________________________________] | [________________________________] | [________________________________] | [__/__/____] |
ANNEX IV -- STANDARD CONTRACTUAL CLAUSES REFERENCE
SCC Module: ☐ Module 2 ☐ Module 3
UK Transfer: ☐ UK Addendum ☐ UK IDTA
Completed SCCs attached separately.
IMPLEMENTATION CHECKLIST
☐ Master Agreement referenced
☐ Service Provider / Contractor status selected (Section 15.1)
☐ Processing details and Business Purpose completed (Annex I)
☐ Categories of Personal Information selected (Section 3.3)
☐ Sensitive Personal Information identified if applicable (Section 3.4)
☐ Consumer rights identified (Section 7.1)
☐ Sub-processor list completed (Annex III)
☐ Security measures documented (Annex II)
☐ Breach notification timelines reviewed: 30-day individual, 15-day AG (Section 10.2)
☐ Private right of action risk reviewed (Section 10.3)
☐ CCPA/CPRA contract requirements verified (Section 4.1)
☐ No selling/sharing confirmed (Section 4.1(b)(c))
☐ Combining restrictions confirmed (Section 4.1(f))
☐ Deletion cascade procedures confirmed (Section 7.3)
☐ CPPA cybersecurity audit obligations reviewed (Section 11.2)
☐ Minors' data provisions reviewed if applicable (Section 15.5)
☐ Opt-out preference signal compliance confirmed (Section 15.4)
☐ De-identification standards reviewed (Section 15.7)
☐ Data return/deletion timelines agreed (Section 13)
☐ All bracketed fields completed
☐ Reviewed by attorney licensed in California
☐ Signed by authorized representatives
SOURCES AND REFERENCES
- CCPA/CPRA, Cal. Civ. Code § 1798.100 et seq. -- https://leginfo.legislature.ca.gov/
- Cal. Civ. Code § 1798.82 (Breach Notification, as amended by SB-446) -- https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=CIV§ionNum=1798.82
- Cal. Civ. Code § 1798.150 (Private Right of Action) -- https://leginfo.legislature.ca.gov/
- Cal. Civ. Code § 1798.81.5 (Reasonable Security) -- https://leginfo.legislature.ca.gov/
- California Privacy Protection Agency -- https://cppa.ca.gov/
- California AG Data Breach Reporting -- https://oag.ca.gov/privacy/databreach/reporting
- GDPR Article 28 -- https://gdpr-info.eu/art-28-gdpr/
- EU SCCs (Decision 2021/914) -- https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj
- NIST SP 800-88 -- https://csrc.nist.gov/pubs/sp/800/88/r1/final
- CIS Controls v8 -- https://www.cisecurity.org/controls
About this template
- Last updated
- October 27, 2026
- Jurisdiction
- California
- Category
- Contracts & Agreements
Legal authority
- California Consumer Privacy Act / California Privacy Rights Act (CCPA/CPRA), Cal. Civ. Code § 1798.100 et seq.
- Cal. Civ. Code § 1798.140(ag) - Service Provider Definition
- Cal. Civ. Code § 1798.140(j) - Contractor Definition
- Cal. Civ. Code § 1798.100(d) - Service Provider/Contractor Contract Requirements
- Cal. Civ. Code § 1798.82 - Breach Notification (30-day deadline, as amended by SB-446)
- Cal. Civ. Code § 1798.150 - Private Right of Action
- Cal. Civ. Code § 1798.185(a)(14)(A)-(B) - Cybersecurity Audits and Risk Assessments
- 11 Cal. Code Regs. §§ 7050(h), 7120-7121, 7150 - Cooperation, Audits, and Risk Assessments
- GDPR Article 28 - Processor (where applicable)
- EU Standard Contractual Clauses (Decision 2021/914)
A contract is a written record of what two or more parties agreed to and what happens if someone does not follow through. Clear language, defined terms, and clean signature blocks keep disputes small and enforceable. The most common mistakes in contracts come from vague promises, missing details about timing or payment, and skipping standard protective clauses like governing law and dispute resolution.
Not legal advice
This template is provided for informational purposes. We recommend having an attorney review any legal document before signing, especially for high-value or complex matters.
Checked against the law it cites
The statutes this template relies on are listed under Legal authority.
Cal. Civ. Code § 1798.140(ag)(1)-(2) (service provider) (checked October 26, 2026): "If a service provider engages any other person to assist it in processing personal information for a business purpose on behalf of the business, or if any other person engaged by the service provider engages another person to assist in processing personal information for that business purpose, it shall notify the business of that engagement, and the engagement shall be pursuant to a written contract binding the other person to observe all the requirements set forth in paragraph (1)."
Cal. Civ. Code § 1798.140(j)(1)-(2) (contractor) (checked October 26, 2026): "If a contractor engages any other person to assist it in processing personal information for a business purpose on behalf of the business, or if any other person engaged by the contractor engages another person to assist in processing personal information for that business purpose, it shall notify the business of that engagement, and the engagement shall be pursuant to a written contract binding the other person to observe all the requirements set forth in paragraph (1)."
Cal. Civ. Code §§ 1798.155(a), 1798.199.90(a), CPI-adjusted minor-data penalty (checked October 26, 2026): "Not more than $2,663 for each violation or $7,988 for each intentional violation and violations involving the personal information of consumers whom the violator has actual knowledge are under 16 years of age."
Cal. Civ. Code § 1798.199.90(a) (Attorney General civil penalties) (checked October 25, 2026): "for each intentional violation and each violation involving the personal information of minor consumers, as adjusted pursuant to subdivision (d) of Section 1798.199.95"
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