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Recovery Act planning for SCSEP grantees
Summary ETA instructed Senior Community Service Employment Program grantees how to apply for and use Recovery Act funds and extended the program year 2008 grant period to December 31, 2009. The packet includes application and assurance attachments. ETA now labels this period-specific advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 15-08
Date issued
March 18, 2009
Status
Withdrawn
ETA lists this advisory Canceled as of 2026-10-24; its official letter prints Rescissions: None and Expiration Date: Continuing.
Status last verified October 24, 2026
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Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL15-08acc.pdf
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI-DAS
Washington, D.C. 20210 DATE
March 18, 2009
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 15-08
TO: ALL SENIOR COMMUNITY SERVICE EMPLOYMENT
PROGRAM (SCSEP) GRANTEES
FROM: DOUGLAS F. SMALL /s/
Deputy Assistant Secretary
SUBJECT: American Recovery and Reinvestment Act (Recovery Act) Planning
Instructions for All Current SCSEP Grantees.
1. Purpose. The purposes of this guidance are: 1) To provide all current SCSEP
grantees with further instructions and procedures for the American Recovery
and Reinvestment Act of 2009 (Recovery Act) funds that are available on
February 17, 2009, with a period of performance to June 30, 2010; and 2) To
extend the period of performance of current Program Year (PY) 2008 grants
for an additional six months to December 31, 2009.
2. References. The following references may be used for additional
information: 2006 Older Americans Act (OAA) Amendments, (Pub. L. 109-
365,) 42 USC 3056 et. seq. 20 CFR part 641 subpart G; SCSEP Performance
Accountability Interim Rule, 72 Fed. Reg. 35831 (June 29, 2007); Training and
Employment Guidance Letter (TEGL) 26-07; TEGL 30-07; TEGL 12-06;
Priority of Service for Covered Persons: Final Rule 20 CFR Part 1010, 73 Fed.
Reg. 78132 (Dec. 19, 2008); OMB No. 1205-0040; the American Recovery and
Reinvestment Act of 2009 (Public Law 111-05); March 4, 2009 Grant
Allocation Letter from SCSEP Grant Officer.
3. Background. The Recovery Act, enacted by Congress and signed into law by
President Obama on February 17, 2009, is intended to preserve and create
jobs, promote the nation’s economic recovery, and assist those most impacted
by the recession. Title VIII of Division A of that Act makes available $120
million to the Department of Labor for use by SCSEP to serve additional
RESCISSIONS: EXPIRATION DATE:
None Continuing
unemployed low-income senior citizens. SCSEP grantees are expected to
expand the number of SCSEP participants assigned to community service
work, especially in the growth industries emphasized in the Recovery Act
(e.g., health care, child care, education, green jobs, energy efficiency and
environmental services) and in expanded community service activities that
utilize Recovery Act funds. For the SCSEP grant community to meet both the
letter and the spirit of the law and fulfill its critical role in U.S. economic
recovery, it must implement the Act expeditiously and effectively, with full
transparency and accountability of the expenditure of funds. The system’s
implementation of the Recovery Act should yield not only increased services
and training for unemployed low-income seniors, but also provide increased
community services that will invigorate and advance prosperity in the
communities in which they live. For grantees who are currently over-
enrolled, the Department will approve a limited number of SCSEP
participants enrolled between January 1, 2009 and the present to be served
with Recovery Act funding. However, the overall intent of Recovery Act
funding is to supplement, not supplant, current SCSEP activities.
4. Overall Approach. The Department’s SCSEP Grant Office notified all current
grantees on March 4, 2009 of its plans to distribute available funds in
proportion to each grantee’s PY 2008 SCSEP allocation and provided
instructions on how to apply for those funds to be issued as new grants (copy
attached). Initial signed grant documents, including an Initial Statement of
Work, were due to the Department on March 10, 2009. This TEGL provides
the additional instructions referenced in the Grant Officer’s letter to address
in greater detail each grantee’s plans for program implementation. The funds
are intended as a one-time addition to the current program as presently being
implemented. For grantees that are currently over-enrolled, the Department
will approve a limited number of SCSEP participants enrolled between
January 1, 2009 and the present to be served with Recovery Act funding. The
transfer utility in the SCSEP Performance and Results Quarterly Progress
Report (SPARQ) system will be used for these approvals. However, the
overall intent of Recovery Act funding is to supplement, not supplant, current
SCSEP activities.
5. Data Collection and Reporting Requirements. The Department will issue
separate guidance on the data collection and reporting requirements for the
Recovery Act supported portions of the program, in accordance with the
information on collection forms in OMB No. 1205-0040, the SCSEP
Performance Measurement System. Based on Section 1512 of the Recovery
Act, the Department expects grantees to comply with all data collection and
reporting requirements determined by the Department to be necessary to
provide timely and accurate information on the expenditure of stimulus
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funds, persons served, and outcomes obtained. Financial reporting
requirements will be provided in a separate document.
6. Grant Application Requirements: As provided in the Grant Officer’s March
4 , 2009, notification and the initial Recovery Act grant award documents, the
Department requires the following items to address full program
implementation for the supplemental Recovery Act funds:
Program Narrative (Attachment A). The program narrative must cover
the following subject areas: recruitment of participants and host agencies;
maintenance of effort strategies; simultaneous management of Recovery
Act funding and regular SCSEP funding; relevant notice requirements for
participants; efforts to manage the smooth transition of participants once
Recovery Act funding is depleted; and strategies to expand the number of
SCSEP participants assigned to community service work, especially in
those growth industries emphasized in the Recovery Act (e.g., health care,
child care, education, green jobs, energy efficiency and environmental
services) and in expanded public service activities that utilize Recovery
Act funds. Grantees should base their programmatic strategies on the
funding allocations contained in the March 4, 2009, Grant Officer letter.
Revised Budget Information. Additional budget information, including
detailed budget narrative, will be required in accordance with program
strategies as outlined in the program narrative. The revised budget
information will replace the budget and budget narrative initially
supplied.
Programmatic Assurances (Attachment B). Per the PY 2008 guidance,
grantees must submit signed programmatic assurances that reflect
standard grant management requirements.
Recovery Act Assurances (Attachment F). Grantees must submit signed
Recovery Act assurances, as contained in Attachment F.
Optional Special Requests. Additional optional narratives, described in
Attachment C, are required from any applicant with special requests in
one or more of the following areas:
Waiver for additional funds for training and supportive services;
Administration cap limit changes;
On-the-job experience (OJE) training option; and/or
Cross-border agreements.
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The items listed above are in addition to the documentation each grantee
supplied in response to the Grant Officer’s letter of March 4, 2009. When
completed and approved, the program narrative (as described in Attachment
A) will serve as a Revised Statement of Work to replace the Initial Statement
of Work currently contained in the Notice of Obligation.
7. Method of Submission. Applicants must submit electronic copies of the
items listed in Section 6 of this TEGL. The materials should be sent via e-mail
to: [email protected] and to their SCSEP Federal Project Officer
(FPO) (Attachment E). If a grantee is unable to submit electronically, the
grantee must submit hard copy applications via overnight delivery or by fax
to 202-693-3817. If mailing, application packages must be mailed to:
Ms. Alexandra Kielty
Division of Adult Services
U.S. Department of Labor
200 Constitution Avenue, N.W.
Room S-4209
Washington, D.C. 20210
8. Grant Application Intergovernmental Review. The assurance of efficient
intrastate coordination contained in Section 502(d) of the OAA 2006
Amendments is deemed to have been met by the PY 2008 grant application
requirements. Because this additional funding is based on current PY 2008
allocations and positions allotments, no changes in service areas will result.
9. Schedule. Grant materials meeting the requirements of this TEGL must be
submitted to the address in section 7 no later than April 17, 2009. However,
applicants are encouraged to submit their materials as soon as possible.
10. Extension of PY 2008 Period of Performance. The period of performance for
all current PY 2008 grants will be extended for an additional six months to
December 31, 2009. Under sec. 517(b) of the Older Americans Act, we have
determined that this extension is necessary to ensure the effective use of such
funds because of the severe economic downturn. Giving grantees the
authority to obligate and expend for an additional six months any funds that
remain unexpended at the close of PY 2008 (June 30, 2009) will allow more
SCSEP participants to be served. The grant officer will issue the necessary PY
2008 grant modifications.
11. Action Requested. Grantees with Recovery Act grants must submit the
additional materials required by this TEGL by April 17, 2009.
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12. Paperwork Reduction Act (PRA) Statement. The public reporting burden
for this collection of information is estimated to average
approximately sixteen (16) hours per response including time for gathering
and maintaining the data needed to complete the required disclosure.
This TEGL contains a new collection of information in the form of a grant
application narrative, special requests, and SCSEP grant management
assurances required to receive a grant under the Recovery Act. According to
the Paperwork Reduction Act of 1995 (Public Law 104-13), no persons are
required to respond to a collection of information unless such collection
displays a valid Office of Management and Budget (OMB) control number.
The Department is planning to submit an Information Collection Request
(ICR) to OMB requesting a new OMB Control Number. The Department
notes that a Federal agency cannot conduct or sponsor a collection of
information unless it is approved by OMB under the PRA, and displays a
currently valid OMB control number, and the public is not required to
respond to a collection of information unless it displays a currently valid
OMB control number (see 44 U.S.C. Section 3507). Also, notwithstanding any
other provisions of law, no person shall be subject to penalty for failing to
comply with a collection of information if the collection of information does
not display a currently valid OMB control number (see 44 U.S.C. Section
3512). The Department will notify SCSEP Recovery Act grantees of OMB's
decision upon review of the Department’s ICR, including any changes that
may result from this review process.
13. Inquiries. Questions may be directed to the appropriate SCSEP FPO.
14. Attachments.
Attachment A: Content of Program Narrative
Attachment B: Programmatic Assurances
Attachment C: Optional Special Requests
Attachment D: Grant Officer’s Letter of March 4, 2009,
with funding allocations
Attachment E: SCSEP Federal Project Officers
Attachment F: Recovery Act Assurances
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Attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL15-08a1.pdf
ATTACHMENT A
PROGRAM NARRATIVE
Format: Text of the application must be double-spaced with one-inch margins at the top,
bottom, right, and left sides. Pages must be numbered with the grantee’s name on each
page. The Department permits the use of graphs, maps, and tables, but these must be
properly labeled. The Department encourages applicants to use brief topic headings for
paragraphs in the text. The narrative may not exceed 20 pages in length, excluding any
attachments.
Content: All applicants must provide a narrative that covers the following areas:
(1) Identify specific strategies that will expand the number of Senior Community
Service Employment Program (SCSEP) participants assigned to community
service work:
• In the growth industries emphasized in the American Recovery and
Reinvestment Act of 2009 (Recovery Act) (e.g., health care, child care,
education, green jobs, energy efficiency and environmental services); and
• In expanded public service activities that utilize Recovery Act funds.
(2) Identify specific recruitment strategies, along with a timeline, that will enable
the applicant to recruit a sufficient number of participants to meet the enrollment
objectives of the Recovery Act funding, as well as the regular program
enrollment objectives.
(3) Identify specific recruitment strategies, along with a timeline, that will enable
the applicant to recruit and retain a sufficient number of host agencies that will
be necessary to meet the increased number of participants served by the
Recovery Act funding, as well as in the regular program.
(4) Identify specific strategies and policies to ensure that maintenance of effort
violations do not occur (see Older Americans Act (OAA) Amendments of 2006,
PL 109-365, Title V, Section 502 (b)(1)(G)).
(5) Provide a description of how the Recovery Act funding will be managed so
that:
• Enrollment of new participants in the stimulus program is maximized
while ensuring that there is no deterioration of enrollment and services in
the regular program.
• Seniors are provided with opportunities that support other activities
funded by the Recovery Act, such as the summer youth program, year
round employment programs for youth, and One Stop Career Centers, i.e.
tutoring, mentoring, greeters.
• Strategies, methods and/or protocols will be used to determine whether a
participant is assigned to either the Recovery Act funding or the regular
program funding.
(6) Provide a description of the methods that grantees will use to ensure the least
disruption possible to participants enrolled under the Recovery Act program
when the funding expires on June 30, 2010. Detail specific action steps that will
be utilized to ensure participants receive timely and coordinated transition
planning to the most appropriate service delivery system. In particular, address
how partners in the One-Stop Career Centers will be utilized; also, identify other
relevant community partners and services; and, to the extent feasible, how
participants will be transitioned into the regular SCSEP program.
(7) Provide a statement that all Recovery Act program participants will be
informed verbally and in writing at the time of enrollment that:
A. They are being enrolled with Recovery Act funding that is due to
expire on June 30, 2010.
B. They are subject to the same rights and responsibilities as enrollees in
the regular SCSEP program.
C. Every effort will be made to help them obtain unsubsidized
employment prior to the expiration of the Recovery Act program.
D. Prior to the expiration of Recovery Act funding, timely transition
planning will be undertaken to determine the most appropriate services
that may still be needed by the participant, including referral of job-ready
participants to the One-Stop Career Center, and transfer of participants
who require additional community service training into the regular
program provided sufficient funds are available in that program. If they
are not able to transition to the regular program, they may be terminated
at the expiration of the Recovery Act funding availability. However, they
will be given priority for re-enrollment in SCSEP consistent with eligibility
requirements and statutory priorities of service.
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Attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL15-08a2.pdf
ATTACHMENT B
PROGRAMMATIC ASSURANCES
The programmatic assurances delineated below reflect standard grant
requirements—i.e., those that are required by law or those that are consistent with
sound program practices. The applicant certifies by check mark that its agency or
organization will conform to the following assurances and will continue to conform
to these assurances throughout the period of this grant:
Participant-Related Assurances
Recruitment and Selection of Participants
The agency or organization has developed and implemented methods for
recruiting and selecting participants that assure that the maximum number of
eligible individuals have an opportunity to participate in the program.
The income definitions and income inclusions and exclusions for determining
Senior Community Service Employment Program (SCSEP) eligibility, as described in
Training and Employment Guidance Letter (TEGL) 12-06, are used to determine and
document participant eligibility. TEGL 12-06 may be accessed on
www.doleta.gov/seniors under Technical Assistance.
The applicant has developed strategies to recruit applicants who have
priority for service as defined at Older Americans Act (OAA) Section 518(b)(1)-(2).
Priority is to be afforded to individuals who are 65 years of age or older or:
a) Are veterans or eligible spouses of veterans as defined in 20 CFR 1010.110 (73
Fed. Reg. 78142, 78142 (Dec. 19, 2008));
b) Have a disability;
c) Have limited English proficiency or low literacy skills;
d) Reside in a rural area;
e) Have low employment prospects;
f) Have failed to find employment after utilizing services provided through the
One-Stop Delivery System; or
g) Are homeless or are at risk for homelessness (OAA Section 518(b)(1)-(2)).
Assessment
Assesses participants at least two times per 12 month period.
Uses assessment information to determine the most appropriate community
service assignments for participants.
Individual Employment Plan (IEP)
Establishes an initial goal of unsubsidized employment for all participants.
Updates the IEP at least as frequently as the assessments.
Community Service Employment Assignment (CSEA)
Ensures that the initial CSEA is based on the assessment done at the time of
enrollment.
Uses the IEP as the basis for determining when, as appropriate, to rotate
participants through assignments within a CSEA or to other CSEAs to acquire
the skills necessary to obtain unsubsidized employment.
Selects host agencies that are designated 501(c)(3) organizations or public
agencies.
Has procedures in place for assuring adequate supervision of participants at
the host agencies.
Has procedures in place to ensure safe and healthy working conditions.
Recertification of Participants
Recertifies the income eligibility of each participant at least once every 12
months, or more frequently if circumstances warrant.
Has a written policy setting forth actions to be taken to deal with those found
to be ineligible (including notification of their right to appeal the finding).
Physical Examinations
Offers physicals to participants upon program entry and each year thereafter
as a benefit.
Obtains a written waiver from each participant who declines to have a
physical.
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Orientation
Provides orientations for its participants and host agencies which include information
on:
Participant Orientation
Project goals and objectives
Community service employment assignments
Training opportunities
Available supportive services
The availability of a free physical examination
Participant rights and responsibilities
Host Agencies
Sub-recipients provide sufficient orientations, which may include the following
information:
• Grantee and local project roles, policies and procedures
• SCSEP goals and objectives
• Role of supervisors
• Evaluation of participant progress
• Provision of safe working environment
• Annual monitoring and safety assessment
• Documentation requirements
• Termination policies
• Grievance procedures
Participant Benefits
Provides benefits that are required by State or Federal law (such as workers’
compensation or unemployment insurance), and the costs of physical
examinations.
Has established written policies relating to compensation for scheduled work
hours during which an applicant’s or sub-recipient’s business is closed for Federal
holidays.
Has established written policies relating to necessary sick leave that is not part of
an accumulated sick leave program.
Does not use grant funds to pay the cost of pension benefits, annual leave,
accumulated sick leave, or bonuses.
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Durational Limits
Average Participation of 27 Months
Complies with an average participation cap for eligible individuals (in the
aggregate) of 27 months, unless a waiver is approved.
Maximum Duration of Program Participation 48 Months\
Complies with the requirement that participants may participate in the program no
longer than 48 months in the aggregate (whether or not consecutive) unless the
participant receives a waiver of this requirement.
Notifies participants of its policy pertaining to the maximum duration requirement
at the time of enrollment.
Allows participants a 48-month maximum lifetime participation in SCSEP unless it
has applied for a waiver to establish a lesser maximum duration of program
participation.
Notifies participants if they are enrolled under the American Recovery and
Reinvestment Act.
Termination Procedures
Grantees will provide a reason for termination and inform participants of
grievance policies. An IEP termination policy must be approved by DOL prior
to implementation.
Written Termination Policies Are in Effect for:
Provision of false information (immediate)
Incorrect initial eligibility determination (30 days written notice)
Income ineligibility determined at recertification (30 days written notice)
Cause (immediate or corrective action, depending on infraction)
If applicable and there are no extenuating circumstances that would hinder the
participant from moving to unsubsidized employment, refusal to accept a
reasonable number of job offers or referrals to unsubsidized employment
consistent with the IEP
Equitable Distribution
Manages slot allotments within equitable distribution guidelines, to the extent
feasible, so that potential participants have equal access for program
participation.
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Over-Enrollment
Manages over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Communicates grant policy, data collection, and performance developments and
directives to staff and sub-recipients and/or local project operators.
Has developed a written monitoring tool and procedures for its SCSEP grant that
lists items to be reviewed during monitoring visits, and provided this tool to sub-
recipients and/or local project operators.
Has developed a monitoring schedule, notified sub-grantees and/or local project
operators of its monitoring plans, and monitors sub-grantees and/or local project
operators on a regular basis.
Provides training to increase sub-recipients’ and/or local project operators skills,
knowledge, and abilities.
Prescribes corrective action and follow-up procedures for sub-recipients and/or
local project operators to ensure that identified problems have been remedied,
when appropriate.
Monitors the financial systems and expenditures of sub-recipients and/or local
project operators on a regular basis.
Ensures that sub-recipients and/or local project operators receive adequate
resources to effectively operate local projects.
Has trained sub-recipients and/or local project operators on SCSEP financial
requirements to help them effectively manage their own expenditures, and
provides more general financial training as needed.
Ensures that all financial reports are accurate and are submitted in a timely manner,
as required.
Sub-Recipient Selection (If Applicable)
In areas where a substantial population of individuals with barriers to employment
exists, a national grantee shall, in selecting sub-recipients, give special
consideration to organizations (including former recipients of such national grants)
with demonstrated expertise in serving individuals with barriers to employment, as
defined in the statute.
Complaint Resolution
Grantee establishes and uses written grievance procedures for complaint resolution
for applicants, employees and participants.
Provides applicants, employees and participants with a copy of such procedures.
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Maintenance of Effort
Does not reduce the number of employment opportunities or vacancies that
would otherwise be available to individuals not participating in the program.
Does not displace currently employed workers (including partial displacement,
such as a reduction in the hours of non-overtime work, wages, or employment
benefits).
Does not impair existing contracts or result in the substitution of federal funds
for other funds in connection with work that would otherwise be performed.
Does not assign or continue to assign any eligible individual to perform the
same work or substantially the same work as that performed by any other
individual who is on layoff.
Procedures for Payroll and Payment of Workers’ Compensation
Makes all required payments for payroll and Workers’ Compensation
premiums on a timely basis.
Ensures that host agencies do not pay Workers’ Compensation costs for
participants.
Maintenance of Files and Privacy Information
Maintains participant files for three (3) years after the program year in which
all follow-up activity for a participant has been completed.
Participant records are securely stored and access is limited to appropriate staff
to safeguard personal identifying information.
Safeguards to preclude tampering with electronic media are established (e.g.,
Personal Identification Numbers (also known as “PINs”)) for recordkeeping.
Ensures that the SCSEP National Program Office at the Department of Labor is
immediately notified in the event of any potential security breach of personal
Identifying Information (PII), whether electronic/paper files and/or equipment
is involved.
Complies with, and ensures that authorized users under its grant comply with
all SPARQ access and security rules.
Documentation
Maintains documentation of waivers of physical examinations by participant.
Maintains documentation of the provision of complaint procedures to
participants.
Maintains documentation of eligibility determinations and re-determinations.
Maintains documentations of terminations and the reasons for such
terminations.
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Maintains records of grievances and outcomes.
Data Collection and Reporting
Ensures that accurate data are submitted timely to SPARQ, as required.
Ensures that those capturing and recoding data are familiar with the latest
instructions for data collection, including Department administrative issuances,
such as Older Worker Bulletins, TEGLs, the Data Collection Handbook and
Internet postings.
Legally obligates sub-recipients to turn over complete data files in the specified
electronic format, as well as hard copy case files, to the grantee at the time that
the sub-recipient ceases to administer SCSEP.
Legally obligates any new sub-recipients to enter complete data related to any
participants whom they acquire upon becoming sub-recipients.
Non-Web Data Collection System users ensure that accurate data are uploaded
to SPARQ in accordance with Department timelines and administrative
guidance.
If the applicant has not checked a specific box(es) herein, information must be
provided on a separate attachment indicating what specific steps it will take to
conform with this standard grant requirement(s).
Signature of Authorized Representative: __________________________________
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Attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL15-08a3.pdf
ATTACHMENT C
SPECIAL REQUESTS
Any applicant that has special requests in one or more of the following areas
must submit such requests and any supporting documentation as a separate
attachment(s) to their American Recovery and Reinvestment Act (Recovery Act)
application. Even though any such special requests may have been granted for
the PY 08 program year grant, they will need to be resubmitted as part of this
Recovery Act application.
(1) Older Americans Act Section 502(c)(6)(C), Additional Funds for Participant
Training and Supportive Services. Any applicant that wishes to request such
additional funds must provide the specific information listed in this section. In
addition, any applicant that requests these additional funds for participant
training and supportive services should not submit a separate budget narrative
for these activities. Instead, their application’s detailed budget narrative should
identify the specific training and supportive service activities that they intend to
provide to participants if their request is accepted. Costs associated with this
request should also be included in their SF 424 and 424A.
The 2006 Amendments permit an exception to the 75 percent minimum level of
expenditures on participant wages and fringe benefits that allows grantees to
request to use not less than 65 percent of program funds for wages, benefits, and
other costs, so that up to an additional 10 percent of funds are available for
training and supportive services for the direct benefit of participants. As
required in Section 502(C)(6)(C)(IV), applicants interested in seeking this waiver
must provide a work plan that includes the following:
(a) A detailed description of the additional training and supportive
services;
(b) An explanation of how activities will directly benefit participants,
improve project effectiveness and employment outcomes for individuals
served;
(c) A sequence and timeline for these activities;
(d) If applicable, an explanation concerning whether any displacement of
eligible individuals or elimination of positions for such individuals will
occur, information on the number of such individuals to be displaced and of
such positions to be eliminated; and
(e) The performance measures that are expected to be improved by
expenditure of additional funds and the amounts by which each measure is
expected to improve.
(2) 20 CFR 641.870, Increase in Administrative Cost Limitations. The
Department of Labor may authorize an increase in the amount available for
administrative costs to not more than 15 percent if it determines that it is
necessary to carry out the project, and the applicant demonstrates that:
(a) It is incurring major administrative cost increases in necessary program
components; or
(b) The number of employment positions in the project or the number of
eligible minority individuals participating in the project will decline if the
amount available for paying the cost of administration is not increased; of
(c) The size of the project is so small that the amount of administrative
expenses incurred to carry out the project necessarily exceeds 13.5 percent
of the amount for such project.
General statements that costs have increased do not constitute adequate
justification. The applicant must identify which costs have increased, why they
have increased, and how these costs relate to program operations.
(3) On-the-Job Experience (OJE). If an applicant wants to utilize OJE as an
additional training option, it must meet the requirements delineated in Older
Worker Bulletin 04-04. DOL must approve the OJE policy and sample contracts
before the grantee may exercise this option.
(4) 20 CFR 641.500(b), Cross-Border Agreements. State applicants may enter
into agreements to permit cross-border enrollment of eligible participants. Such
agreements must cover both state and national grantee slots and must be
submitted for approval by the Department.
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Attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL15-08a4.pdf
ATTACHMENT D
U.S. Department of Labor Employment and Training Administration
200 Constitution Avenue, N.W.
Washington, D.C. 20210
March 4, 2009
Dear SCSEP State, Territorial and National Grantees:
The Department of Labor (DOL) intends to issue a new grant to each Senior Community
Service Employment Program (SCSEP) State, Territorial and National grantee for the
funds appropriated by the American Recovery and Reinvestment Act (Recovery Act), PL
111-05. As required by the Recovery Act, DOL will allocate the funds based on each
grantee’s current share of its PY 2008 SCSEP allocation. Each grantee must provide
SCSEP services in the same counties and geographic areas as currently authorized. The
funding attachment indicates the amount of funds for which each grantee is eligible.
The funds will be available from the date DOL obligates the funds through June 30,
2010.
Authority for Funding, Activities and Reporting: DOL expects grantees to adhere to the
current statutory and regulatory requirements for SCSEP as follows:
• 2006 Older Americans Act (OAA) Amendments, Public Law 109-365, 42 United
States Code 3056 et. seq.,
• SCSEP Performance Accountability Interim Rule, 72 Fed. Reg. 35831 (June 29,
2007);
• SCSEP Final Rule 20 CFR Part 641 (April 9, 2004) ;
• Priority of Service for Covered Persons: Final Rule 20 CFR Part 1010, 78132
(December 19, 2008); and
• The American Recovery and Reinvestment Act of 2009, PL 111-05.
Initial Statement of Work: The Department intends to issue additional guidance by late
March on requirements for a grantee-specific statement of work that addresses in greater
detail plans for program implementation using the Recovery Act funding. In the interim,
DOL will incorporate the attached statement of work into each grant agreement. The
signature of the grantee’s authorized representative on the SF 424 application will indicate
ATTACHMENT D
acceptance of the Initial Statement of Work. DOL will review each grantee’s revised
grant plan based on additional guidance in late March and will issue a grant modification
by June 30, 2009.
Application Instructions: In order to obligate Recovery Act funds within the thirty days
required by the Recovery Act, the Department must receive the following items from each
grantee by March 10, 2009:
• Signed SF 424 application for federal funding (using the dollar figures in the
attached chart)
• SF 424A budget
• Preliminary budget narrative
These three items must be submitted electronically to [email protected] on or
before March 10, 2009. However, if you are unable to submit the required items
electronically, they may be faxed to 202-693-3718 or sent by overnight mail to Ms.
Alexandra Kielty, Division of Adult Services, 200 Constitution Ave. NW, Room S-4209,
Washington, D.C. 20210, to be received by the March 10 deadline.
Questions: The Older Workers unit will conduct an all-grantee conference call as
previously scheduled on Wednesday, March 4, 2009 at 3 pm EST to address any questions
about this announcement of Recovery Act fund availability. If you have any questions
regarding this grant announcement in the meantime, please contact me at 202-693-3296.
/S/
B. Jai Johnson
Grant Officer
Attachments:
• Attachment A – Funding Allocation table
• Attachment B – SF 424 Funding Application form
• Attachment C – SF 424A budget form
• Attachment D – Instructions for SF 424 and SF 424A
• Attachment E – Initial Statement of Work
ATTACHMENT D
Recovery Act Funding Allocations
Grantee Allotment Grantee Allotment
Total $118,800,000
STATES: TERRITORIES:
Alabama 439,546 American Samoa 269,887
Alaska 507,317 Guam 269,887
Arizona 315,621 Northern Marianas 89,962
Arkansas 431,800 Virgin Islands 269,887
California 2,035,078 Territories Total 899,623
Colorado 240,104
Connecticut 259,468 NATIONAL:
Delaware 507,317 AARP 18,176,224
District of Columbia 137,479 ABLE 1,530,525
Florida 1,399,963 ANPPM 2,258,061
Georgia 526,680 Easter Seals 4,396,073
Hawaii 507,317 Experience Works 23,714,787
Idaho 126,306 Goodwill Industries 2,901,952
Illinois 923,627 Mature Services 1,366,683
Indiana 621,560 NCBA 3,602,648
Iowa 304,003 NCOA 6,966,654
Kansas 242,041 National Urban League 2,380,246
Kentucky 451,164 Quality Career Services 400,367
Louisiana 400,819 SER 6,872,984
Maine 147,161 SSAI 13,761,413
Maryland 327,239 The Workplace 536,101
Massachusetts 516,999 Vermont Associates 507,863
Michigan 791,957 NonMinority Nat'l Total 89,372,581
Minnesota 563,471
Mississippi 294,321 NATIONAL MINORITY:
Missouri 586,706 Inst. For Indian Development 404,540
Montana 149,097 NAPCA 1,636,363
Nebraska 182,015 NICOA 1,225,755
Nevada 126,306 Minority NS Total 3,266,658
New Hampshire 126,306
New Jersey 669,969
New Mexico 133,606
New York 1,568,423
North Carolina 621,560
North Dakota 143,288
Ohio 1,035,934
Oklahoma 381,456
Oregon 348,538
Pennsylvania 1,270,229
Puerto Rico 325,303
Rhode Island 127,797
South Carolina 323,366
South Dakota 164,588
Tennessee 484,081
Texas 1,316,701
Utah 158,779
Vermont 131,670
Virginia 515,062
Washington 350,475
West Virginia 267,213
Wisconsin 608,006
Wyoming 126,306
State Total 25,261,138
Attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL15-08a5.pdf
ATTACHMENT E
SCSEP Grantees/Regional Federal Project Officer (FPO) Assignments
ALABAMA (3) FLORIDA (3) KENTUCKY (3)
FPO: Charlotte Norton FPO: Charlotte Norton FPO: Charlotte Norton
Phone: (404) 302-5340 Phone: (404) 302-5340 Phone: (404) 302-5340
E-mail: E-mail: E-mail:
[email protected] [email protected] [email protected]
ALASKA (6) GEORGIA (3) LOUISIANA (4)
FPO: Carol Padovan FPO: Charlotte Norton FPO: Marilyn Brandenburg
Phone: (415) 625-7946 Phone: (404) 302-5340 Phone: (972) 850-4617
E-mail E-mail: E-mail:
[email protected] [email protected] bradenburg,[email protected]
AMERICAN SAMOA (6) GUAM (6) MAINE (1)
FPO: John Jacobs FPO: John Jacobs FPO: Keeva Davis
Phone: (415) 625-7940 Phone: (415) 625-7940 Phone: (617) 788-0141
E-mail: [email protected] E-mail: [email protected] E-mail: [email protected]
ARIZONA (6) HAWAII (6) MARYLAND (2)
FPO: John Jacobs FPO: John Jacobs FPO: Barbara Shelly
Phone: (415) 625-7940 Phone: (415) 625-7940 Phone: (215) 861-5541
E-mail: [email protected] E-mail: [email protected] E-mail:
[email protected]
ARKANSAS (4) IDAHO (6)
FPO: Kajuana Donahue FPO: Ingrid Nyberg MASSACHUSETTS (1)
Phone: (972) 850-4613 Phone: (415) 625-7947 FPO: Keeva Davis
E-mail: E-mail: Phone: (617) 788-0141
[email protected] [email protected] E-mail: [email protected]
CALIFORNIA (6) ILLINOIS (5) MICHIGAN (5)
FPO: John Jacobs FPO: Alice Mitchell FPO: Marium Baker
Phone: (415) 625-7940 Phone: (312) 596-5413 Phone: (312) 596-5526
E-mail: [email protected] E-mail: E-mail:
mitchell.alice @dol.gov [email protected]
COLORADO (4)
FPO: Bill Martin INDIANA (5) MINNESOTA (5)
Phone: (972) 850-4635 FPO: Celeste Moerle FPO: James Sawers
E-mail: Phone: (312) 596-5422 Phone: (312) 596-5512
[email protected] E-mail: E-mail:
[email protected] [email protected]
CONNECTICUT (1)
FPO: Keeva Davis IOWA (5) MISSISSIPPI (3)
Phone: (617) 788-0141 FPO: Alice Mitchell FPO: Charlotte Norton
E-mail: [email protected] Phone: (312) 596-5413 Phone: (404) 302-5340
E-mail: E-mail:
DELAWARE (2) [email protected] [email protected]
FPO: Barbara Shelly
KANSAS (5) MISSOURI (5)
Phone: (215) 861-5541
FPO: Philip Moreland FPO: Philip Moreland
E-mail: Phone: (312) 596-5421
[email protected] Phone: (312) 596-5421
E-mail: E-mail:
[email protected] [email protected]
DISTRICT OF COLUMBIA (2)
FPO: Barbara Shelly
Phone: (215) 861-5541
E-mail:
[email protected]
ATTACHMENT E
SCSEP Grantees/Regional Federal Project Officer (FPO) Assignments
MONTANA (4) OHIO (5) UTAH (4)
FPO: Jesus Morales FPO: Alice Mitchell FPO: Cynthia Green
Phone: (972) 850-4617 Phone: (312) 596-5413 Phone: (972) 850-4619
E-mail: E-mail: E-mail:
[email protected] [email protected] [email protected]
NEBRASKA (5) OKLAHOMA (4) VERMONT (1)
FPO: Alice Mitchell FPO: Felecia Blair FPO: Keeva Davis
Phone: (312) 596-5413 Phone: (972) 850-4643 Phone: (617) 788-0141
E-mail: E-mail: [email protected] E-mail: [email protected]
[email protected]
OREGON (6) VIRGIN ISLANDS (1)
NEVADA (6) FPO: Ingrid Nyberg FPO: Keeva Davis
FPO: Ingrid Nyberg Phone: (415) 625-7947 Phone: (617) 788-0141
Phone: (415) 625-7947 E-mail: E-mail: [email protected]
E-mail: [email protected]
VIRGINIA (2)
[email protected] PENNSYLVANIA (2) FPO: Barbara Shelly
FPO: Barbara Shelly Phone: (215) 861-5541
NEW HAMPSHIRE (1)
Phone: (215) 861-5541 E-mail:
FPO: Keeva Davis
Phone: (617) 788-0141 E-mail: [email protected]
E-mail: [email protected] [email protected]
WASHINGTON (6)
FPO: Carol Padovan
NEW JERSEY (1) PUERTO RICO (1) Phone: (415) 625-7946
FPO: Keeva Davis FPO: Keeva Davis E-mail:
Phone: (617) 788-0141 Phone: (617) 788-0141 [email protected]
E-mail: [email protected] E-mail: [email protected]
WEST VIRGINIA (2)
NEW MEXICO (4) RHODE ISLAND (1) FPO: Barbara Shelly
FPO: Roseana Smith FPO: Keeva Davis Phone: (215) 861-5541
Phone: (972) 850-4615 Phone: (617) 788-0141 E-mail:
E-mail: E-mail: [email protected] [email protected]
[email protected]
SOUTH CAROLINA (3) WISCONSIN (5)
NEW YORK (1) FPO: Charlotte Norton FPO: Celeste Moerle
FPO: Keeva Davis Phone: (404) 302-5340 Phone: (312) 596-5522
Phone: (617) 788-0141 E-mail: E-mail:
E-mail: [email protected] [email protected] [email protected]
NORTH CAROLINA (3) SOUTH DAKOTA (4)
FPO: Bernie Cutter WYOMING (4)
FPO: Charlotte Norton FPO: Felecia Blair
Phone: (404) 302-5340 Phone: (972) 850-4618
E-mail: Phone: (972) 850-4643
E-mail: E-mail: [email protected]
[email protected] [email protected]
NORTH DAKOTA (4) TENNESSEE (3)
FPO: Doug Harris FPO: Charlotte Norton
Phone: (214) 767-2154 Phone: (404) 302-5340
E-mail: [email protected] E-mail:
[email protected]
NORTHERN MARIANA
ISLANDS (6) TEXAS (4)
FPO: John Jacobs FPO: Rebecca Sarmiento
Phone: (415) 625-7940 Phone: (972) 850-4621
E-mail: [email protected] E-mail:
[email protected]
ATTACHMENT E
SCSEP Grantees/Regional Federal Project Officer (FPO) Assignments
AARP Foundation National Asian Pacific The Workplace, Inc. (TWP)
Programs (AARP) (2) Center on Aging (NAPCA) (1)
FPO: Elaine Allen (6) FPO: Keeva Davis
Phone: (215) 861-5293 FPO: Karen Connor Phone: (617) 788-0141
E-mail: [email protected] Phone: (415) 625-7962 E-mail: [email protected]
E-mail:
Asociacion Nacional Pro [email protected] Vermont Associates for
Personas Mayores Training and Development,
(ANPPM) (6) National Caucus and Inc. (VATD) (1)
FPO: Sandra Waterhouse Center on Black Aged, Inc. FPO: Keeva Davis
Phone: (415) 625-7959 (NCBA) (2) Phone: (617) 788-
E-mail: FPO: Chantal Watler E-mail: [email protected]
[email protected] Phone: (215) 861-5224
E-mail:
Easter Seals (ES) (2) [email protected]
FPO: Lori Harris
Phone: (312) 596-5496 National Council on the
E-mail: [email protected] Aging, Inc. (NCOA) (2)
FPO: Elaine Allen
Experience Works (EW) (2) Phone: (215) 861-5293
FPO: Charlotte Norton E-mail: [email protected]
Phone: (404) 302-5340
E-mail: National Indian Council on
[email protected] the Aging, Inc. (NICOA) (4)
FPO: Brie Burleson
Goodwill Industries Phone: (972) 850-4652
International, Inc. (GII) (2) E-mail:
FPO: Cynthia Joseph [email protected]
Phone: (972) 850-4645
E-mail: National Urban League
[email protected] (NUL) (1)
FPO: Keeva Davis
Institute for Indian Phone: (617) 788-0141
Development (IID) (4) E-mail: [email protected]
FPO: Cynthia joseph
Phone: (972) 850-4645 Quality Career Services,
E-mail: Inc (QCS) (5)
[email protected] FPO: Lori Harris
Phone: (312) 596-5496
Mature Services, Inc. (MS) E-mail: [email protected]
(5)
FPO: Lori Harris Senior Service America, Inc
Phone: (312) 596-5496 (SSAI) (2)
E-mail: [email protected] FPO: Chantal Watler
Phone: (215) 861-5224
National Able Network, Inc. E-mail:
(NAN) (1) [email protected]
FPO: Keeva Davis
Phone: (617) 788-0141 SER-Jobs for Progress
E-mail: [email protected] National, Inc. (SER) (4)
FPO: Pat Evans
Phone: (972) 850-4644
E-mail:
[email protected]
Attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL15-08a6.pdf
ATTACHMENT F
RECOVERY ACT ASSURANCES
1. Grant Funds: These grant assurances addresses additional requirements applicable
to funds appropriated in the American Recovery and Reinvestment Act of 2009
(ARRA or the Recovery Act, P.L. 111-5).
2. Purposes and Principles: In accordance with the intent of the Recovery Act, funds
must be spent expeditiously and effectively, with full transparency and
accountability in the expenditure of funds. The Recovery Act provides more than
an injection of workforce development resources into communities in need across
the country. The significant investment of stimulus funds presents an extraordinary
and unique opportunity for the workforce system to accelerate its transformational
efforts and demonstrate its full capacity to innovate and implement effective One-
Stop service delivery strategies. As grantees plan how they will make immediate
use of the Recovery Act funds, ETA encourages them to take an expansive view of
how the funds can be integrated into transformational efforts to achieve a new level
of effectiveness throughout the public workforce system. In this system, the needs
of workers and employers are equally important in developing thriving
communities where all citizens succeed and businesses prosper. Successful
implementation of the Recovery Act includes quick and effective provision of
services and training for workers in need. Grantees are advised that the Recovery
Act funds are intended to supplement, not supplant, existing funds.
3. Limit on Funds: None of the funds appropriated or otherwise made available in the
Recovery Act may be used by any State or local government, or any private entity,
for any casino or other gambling establishment, aquarium, zoo, golf course, or
swimming pool.
4. DUNS/CCR: Grantees and their subrecipients (first tier) must have a Dun and
Bradstreet Numbering System (DUNS) number (www.dnb.com) and must
maintain active and current profiles in the Central Contractor Registration (CCR)
(www.ccr.gov).
5. Schedule of Expenditures of Federal Awards: Grantees agree to separately
identify the expenditures for each grant award funded under the Recovery Act on
the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection
Form (SF-SAC) required by Office of Management and Budget Circular A-133,
“Audits of States, Local Governments, and Non-Profit Organizations.” This
identification on the SEFA and SF-SAC shall include the Federal award number,
the Catalog of Federal Domestic Assistance (CFDA) number, and amount such that
separate accountability and disclosure is provided for the Recovery Act funds by
Federal award number consistent with the recipient reports required by the
Recovery Act Section 1512(c).
6. Responsibilities for Informing Sub-recipients: Grantees agree to separately
identify to each sub-recipient and document at the time of sub-award and at the
time of disbursement of funds, the Federal award number, CFDA number, and
amount of Recovery Act funds.
7. Reporting: Program Management and Financial Expenditure: Accountability
guidelines for the Recovery Act emphasize data quality, streamlining data
collection, and collection of information that shows measurable program outputs.
The Act also emphasizes transparency and frequent communication with the
American public about the nature of the Recovery Act investments. Accordingly,
the Grantor is developing reporting guidelines that will minimize any new
collection burdens yet provide timely accurate accounting of system performance
and outcomes. Grantees shall collect and report information as conveyed in
upcoming ARRA reporting instructions to be issued by the Grantor. NOTE:
Recovery Act reports will be due 10 days after the end of each calendar quarter,
starting with the quarter ending June 30, 2009.
8. Veterans’ Priority Provisions: NOTE: this provision applies to all PY 2008 funds in
place of the version of the Veterans’ Priority Provisions clause in the original
agreement. This program, funded by the U.S. Department of Labor is subject to the
provisions of the “Jobs for Veterans Act” (JVA), Public Law 107-288 (38 USC 4215),
as implemented by the Final Rule published on December 19, 2008 at 73 Fed. Reg.
78132. The JVA provides priority of service to veterans and spouses of certain
veterans for the receipt of employment, training, and placement services. The
Planning Guidance (either the Stand-Alone Planning Guidance at 73 FR 72853
(December 1, 2008)) or the Unified Planning Guidance at 73 FR 73730 (December 3,
2008 requires states to describe the policies and strategies in place to ensure,
pursuant to the Jobs for Veterans Act and the regulations, that priority of service is
provided to veterans (and certain spouses) who otherwise meet the eligibility
requirements for all employment and training programs funded by the U.S.
Department of Labor. In addition, the states are required to provide assurances that
they will comply with the Veterans’ Priority Provisions established by the Jobs for
Veterans Act (38 USC 4215).
9. General Provisions of the Recovery Act, as applicable: The following clauses are
specific to usage of ARRA funds and are intended to supplement, not replace any
existing terms and conditions.
• Wage Rate Requirements: Subject to further clarification issued by the Office
of Management and Budget and notwithstanding any other provision of law
2
and in a manner consistent with other provisions of ARRA, all laborers and
mechanics employed by contractors and subcontractors on projects funded
directly by or assisted in whole or in part by and through the Grantor pursuant
to this award shall be paid wages at rates not less than those prevailing on
projects of a character similar in the locality as determined by the Secretary of
Labor in accordance with subchapter IV of chapter 31 of title 40, United States
Code. With respect to the labor standards specified in this section, the
Secretary of Labor shall have the authority and functions set forth in
Reorganization Plan Numbered 14 of 1950 (64 Stat. 1267; 5 U.S.C. App.) and
section 3145 of title 40, United States Code. (ARRA Sec. 1606)
• Whistleblower Protection: Each Grantee or sub-recipient awarded funds
made available under the ARRA shall promptly refer to the Grantor Office of
Inspector General any credible evidence that a principal, employee, agent,
contractor, sub-recipient, subcontractor, or other person has submitted a false
claim under the False Claims Act or has committed a criminal or civil violation
of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct involving those funds. (ARRA Sec. 1553)
• Buy American – Use of American Iron, Steel, and Manufactured Goods:
None of the funds appropriated or otherwise made available by the Recovery
Act may be used for a project for the construction, alteration, maintenance, or
repair of a public building or public work unless all of the iron, steel, and
manufactured goods used in the project are produced in the United States. See
the Recovery Act Section 1605 – Buy American Requirements. All prohibitions
on construction remain applicable to Grantees.
ACCEPTANCE
Signature of Authorized Representative: __________________________________
3
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