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Program Year 2026 SCSEP grant planning and allotments
Summary ETA gives Senior Community Service Employment Program state, territorial, and national grantees their program year 2026 allotments and application requirements. The letter identifies authorized positions, funding amounts, and documents grantees must submit through Grants.gov. Applications were due 30 days after publication.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 13-25
Date issued
May 21, 2026
Status
Active
ETA lists this advisory as active. It prints an expiration date of Continuing and no rescissions; its 30-day application deadline has passed.
Status last verified October 24, 2026
Topics
Apply this to your situation
This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI-DNPTTA
Washington, D.C. 20210 DATE
May 21, 2026
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 13-25
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
GRANTEES
STATE AND TERRITORIAL GOVERNORS
STATE AND TERRITORIAL WORKFORCE ADMINISTRATORS
STATE WORKFORCE LIAISONS
STATE WORKFORCE BOARD CHAIRS
FROM: HENRY MACK, ED.D.
Assistant Secretary
SUBJECT: Program Year 2026 Planning Instructions and Allotments for Senior
Community Service Employment Program State, Territorial, and National
Grantees
1. Purpose. This Training and Employment Guidance Letter (TEGL) provides Senior
Community Service Employment Program (SCSEP) state, territorial, and national grantees
with Program Year (PY) 2026 SCSEP allotments and the application instructions for PY
2026 grant submissions.
2. Action Requested. To apply for PY 2026 grant funds, SCSEP grantees must follow the
instructions in this TEGL and submit all documents through Grants.gov no later than 30 days
after publication of this TEGL.
3. Summary and Background.
a. Summary – This TEGL provides grant planning guidance to SCSEP grantees for PY
2026, including the number of authorized positions and associated allotments for the
program year, as well as the Employment and Training Administration’s (ETA)
requirements for obligating funding to grantees.
b. Background – SCSEP funds are allocated by a formula set forth in Sec. 506 of the Older
Americans Act (OAA). Sec. 517 establishes that SCSEP operates on a program year basis
from July 1 through June 30 of the following year. Under Division B, Title I of the
Consolidated Appropriations Act, 2026, Pub. L. 119-75 (from this point forward, referred
to as “the Act”), the Secretary of Labor may set aside up to 0.5 percent of each
discretionary ETA appropriation for activities related to program integrity and 0.75
RESCISSIONS EXPIRATION DATE
None Continuing
percent of most Department of Labor (DOL) appropriations for evaluations, and may
transfer up to one percent to other programs, projects or activities funded by the Act. In
PY 2026, after reducing the appropriation for set-asides and transfers authorized by the
Act and authorizing legislation, $380,321,305 is available for SCSEP program activities.
ETA will distribute any funds not used for these reserve activities by formula to state,
territorial, and national grantees.
4. Annual Grant Instructions. This section provides detailed submission instructions for state
and territorial formula grantees, as well as current national grantees. Note that this TEGL is
requesting that state, territorial, and national grantees submit copies of their current
Individual Durational Limit, Termination, and Grievance policies with their responses to this
TEGL.
a. Application Requirements. All grantees must submit the following documents through
Grants.gov (Optional Requests must be submitted separately through
[email protected]):
i. Electronically signed SF-424, Application for Federal Assistance
• The organization’s name, Employment Identification Number (EIN),
and Unique Entity Identification Number (UEI) listed on the SF-424
must match its System for Award Management registration.
• Line 18b of the SF-424 must note the required non-Federal share of at
least 10 percent of the total cost (OAA Sec. 502(c)(1)).
• Item 14 of the SF-424 requires a list of the “Areas Affected by
Project.”
ii. SF-424A, Budget Information Form – Non-Construction Programs
iii. Budget Narrative that fully explains the projected costs reflected in each line
item of the SF-424A. (See Attachment II for instructions pertaining to all
grantees.)
iv. Project Narrative that includes annual updates on organizational structure,
monitoring, and audits, and additional optional updates as necessary.
1. Required - Organizational structure, monitoring, and audits. Describe
the structure of your SCSEP project and explain how you will
effectively manage any sub-projects. Ensure that these descriptions are
consistent with the information in your Budget Narrative. Include:
a. A description of how you ensure that policies, procedures, and
other important information are communicated and
implemented throughout the program, and a description of how
training will be provided to local staff, sub-recipients, or
affiliates; and
b. A description of how you will monitor projects for program
and financial compliance.
2. Optional - Please provide the following, if updates are necessary:
a. A description of any new SCSEP key staff, including
experience implementing SCSEP, primary responsibilities, and
the amount of time each individual is assigned to the grant. If
you have new sub-recipients or local affiliates, include a table
with their names, locations, the number of authorized positions
for which they are responsible, and their years of experience
implementing SCSEP; and
b. SCSEP organizational chart (may be included as an
attachment) that depicts key SCSEP staff and includes sub-
recipients or local affiliates involved in implementing the
grant, including host agencies.
v. Additional Requested Attachments, as applicable:
• Optional Requests – Grantees may submit one or more of the seven
optional requests described in Attachment III. Please note, this TEGL
provides updated instructions and renames the request to use
additional grant funds for training and supportive services activities to
“Optional Additional Training and Supportive Services” or “OATSS”
requests. This clarifies that, while ETA strongly encourages grantees
to consider how incorporating such activities into their overall service
strategy may help improve participant outcomes, it is an option and not
a requirement. To facilitate the allotment review process, grantees may
submit a copy of their OATSS request to their Federal Project Officer
(FPO) and National Office Liaison prior to the grant submission due
date for review. Grantee applicants should submit all Attachment III
Optional Request documents, including OATSS requests, separately to
[email protected]. Please note that Grantees will be notified
of final Optional Requests decisions via GrantNotes in GrantSolutions.
• Geographic Service Area Attachment – This attachment notes the
states and counties included in the grantee’s service area. This
attachment is required if the grantee chooses not to list the service area
in the SF-424, as noted in item #1 above.
• NICRA/Cost Allocation Plan – Grantees that have an indirect cost rate
must also submit a copy of their negotiated indirect cost rate
agreement (NICRA) or cost allocation plan (if applicable).
b. Additional Application Considerations. It is important to note the provisions of
Executive Orders 14151, 14168, 14173, and 14190 as well as the U.S. Department of
Justice’s July 29, 2025, non-regulatory “Guidance for Recipients of Federal Funding
Regarding Unlawful Discrimination.” State, territorial, and national grantees that have
implemented diversity, equity, and inclusion (DEI) activities, and any other initiatives
that discriminate on the basis of race, color, religion, sex, or national origin may risk
violating federal civil rights laws such as Title VI or Title VII of the Civil Rights Act of
1964 (42 U.S.C. § 2000d et seq. or 42 U.S.C. § 2000e et seq.), Title IX of the Education
Amendments of 1972 (20 U.S.C. § 1681 et seq.), section 504 of the Rehabilitation Act
(29 U.S.C. § 794), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Title II
of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 et seq.), and similar
federal laws.
c. Grants.gov Submission Process. Applicants must submit the application package
through Grants.gov. ETA encourages application submission as soon as possible;
however, applications must be received by 11:59 PM ET no later than 30 days after
publication of this TEGL. This submission process may, at times, be complicated and
time-consuming. As such, the Department strongly encourages applicants to initiate the
process as soon as possible to allow time to resolve unanticipated technical problems. For
technical issues encountered during application submission, applicants may call 1-800-
518-4726 or 606-545-5035 to speak to a Customer Support Representative, or email
[email protected]. The Contact Center is open 24 hours a day, seven days a week, but
closes on federal holidays.
5. Inquiries. Questions regarding grant applications should be directed to [email protected].
Please direct all other questions to the appropriate Federal Project Officer.
6. References.
• Older Americans Act (42 USC 3056 et seq.), as amended through P.L. 116-131
(March 25, 2020);
• Federal Poverty Guidelines, 91 FR 1797 (January 13, 2026) (effective January 13,
2026);
• Consolidated Appropriations Act, 2026 (P.L. 119-75) signed into law on February 3,
2026;
• SCSEP Performance Data Collection Approval (Office of Management and Budget
Control No. 1205-0040) (expiration date July 31, 2027); and
• TEGL 05–24, Implementation of the 2024 Revisions to the Office of Management and
Budget (OMB) Guidance for Federal Financial Assistance (October 8, 2024).
7. Attachment(s).
Attachment I: Funding Allocations and Authorized Positions
Attachment II: Budget Narrative Instructions
Attachment III: Optional Requests
Attachment IA
USDOL/ETA
Senior Community Service Employment Program
PY 2026 Authorized Positions and Funding*
for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 144 $1,395,755
Alaska 166 1,610,958
Arizona 103 1,002,238
Arkansas 141 1,371,159
California 666 6,462,280
Colorado 79 762,439
Connecticut 85 823,925
Delaware 166 1,610,958
District of Col 45 436,558
Florida 458 4,445,508
Georgia 172 1,672,445
Hawaii 166 1,610,958
Idaho 41 401,077
Illinois 302 2,932,928
Indiana 204 1,973,732
Iowa 100 965,346
Kansas 79 768,587
Kentucky 148 1,432,647
Louisiana 131 1,272,780
Maine 48 467,301
Maryland 107 1,039,129
Massachusetts 169 1,641,702
Michigan 259 2,514,817
Minnesota 184 1,789,271
Mississippi 96 934,602
Missouri 192 1,863,055
Montana 49 473,450
Nebraska 60 577,977
Nevada 41 401,077
New Hampshire 41 401,077
New Jersey 219 2,127,449
New Mexico 44 424,260
New York 514 4,980,445
North Carolina 204 1,973,732
North Dakota 47 455,003
Ohio 339 3,289,553
Oklahoma 125 1,211,293
Oregon 114 1,106,765
Pennsylvania 416 4,033,545
Puerto Rico 107 1,032,981
Rhode Island 42 405,814
South Carolina 106 1,026,833
South Dakota 54 522,639
Tennessee 159 1,537,174
Texas 431 4,181,114
Utah 52 504,193
Vermont 43 418,111
Virginia 169 1,635,553
Washington 115 1,112,914
West Virginia 87 848,520
Wisconsin 199 1,930,690
Wyoming 41 401,077
State Agencies Total 8,269 $80,215,394
Territories
American Samoa 90 868,754
Guam 90 868,754
Northern Marianas 30 289,586
Virgin Islands 90 868,754
Territories Total 300 $2,895,848
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IA-1
U.S. Department of Labor / Employment & Training Administration Attachment IB
Senior Community Service Employment Program
PY 2026 Authorized Positions* for Non-Minority National Sponsors, by State
State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA[G] NULI SER TWP VANTAGE Total
Alabama 0 0 0 0 378 185 0 0 0 0 0 0 0 0 0 0 0 0 563
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 0 137 0 159 0 0 0 0 0 0 0 0 0 0 0 0 296
Arkansas 0 189 0 0 0 0 0 0 0 0 364 0 0 0 0 0 0 0 553
California 0 0 0 511 0 0 0 156 0 374 0 342 169 0 0 763 0 0 2,315
Colorado 0 132 0 0 0 0 0 0 0 0 0 0 0 0 0 175 0 0 307
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 334 0 334
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 0 0 0 0 0 0 0 0 175 0 0 0 0 0 0 0 175
Florida 0 1,069 0 0 0 0 0 0 0 0 355 0 0 0 368 0 0 0 1,792
Georgia 0 218 0 0 0 0 0 0 0 0 0 455 0 0 0 0 0 0 673
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 0 146 0 0 0 0 0 0 0 0 0 0 0 0 146
Illinois 0 0 91 0 337 159 79 0 0 375 83 0 0 0 0 0 0 0 1,124
Indiana 0 183 0 0 189 0 263 0 160 0 0 0 0 0 0 0 0 0 795
Iowa 0 227 162 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 389
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 300 0 0 300
Kentucky 0 0 0 0 0 0 249 0 0 0 0 213 0 0 114 0 0 0 576
Louisiana 0 0 0 465 0 0 0 0 0 0 0 0 0 0 0 0 0 0 465
Maine 187 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 187
Maryland 0 0 0 0 418 0 0 0 0 0 0 0 0 0 0 0 0 0 418
Massachusetts 0 0 0 0 290 0 0 0 0 0 0 0 0 0 0 0 332 0 622
Michigan 0 0 0 0 0 0 0 0 0 0 760 0 0 0 207 0 0 0 967
Minnesota 0 0 0 0 706 0 0 0 0 0 0 0 0 0 0 0 0 0 706
Mississippi 0 0 0 0 226 0 0 0 0 0 148 0 0 0 0 0 0 0 374
Missouri 0 261 0 0 0 0 261 0 0 0 209 0 0 0 0 0 0 0 731
Montana 0 0 0 0 0 0 189 0 0 0 0 0 0 0 0 0 0 0 189
Nebraska 0 0 225 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 225
Nevada 0 149 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 149
New Hampshire 146 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 146
New Jersey 0 0 0 0 0 267 0 0 0 0 0 380 0 0 212 0 0 0 859
New Mexico 0 0 0 0 0 0 146 0 0 0 0 0 0 0 0 0 0 0 146
New York 433 0 0 0 509 121 0 0 0 81 0 210 0 0 285 0 314 0 1,953
North Carolina 0 0 0 0 413 0 0 0 0 0 181 201 0 0 0 0 0 0 795
North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 182 0 0 0 0 182
Ohio 0 253 0 0 0 122 234 0 0 0 128 140 0 0 0 0 0 448 1,325
Oklahoma 0 0 0 0 0 365 0 0 0 0 0 0 0 0 0 0 0 0 365
Oregon 0 0 0 0 0 447 0 0 0 0 0 0 0 0 0 0 0 0 447
Pennsylvania 152 323 0 119 0 0 0 0 0 0 0 525 0 0 140 0 333 0 1,592
Puerto Rico 0 155 0 0 0 0 0 0 0 0 0 263 0 0 0 0 0 0 418
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 161 0 161
South Carolina 0 0 0 0 0 0 414 0 0 0 0 0 0 0 0 0 0 0 414
South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 189 0 0 0 0 189
Tennessee 0 0 0 0 471 0 0 0 0 0 0 150 0 0 0 0 0 0 621
Texas 0 941 0 0 377 0 0 0 0 0 0 0 0 0 0 316 0 0 1,634
Utah 0 0 0 0 0 202 0 0 0 0 0 0 0 0 0 0 0 0 202
Vermont 166 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 166
Virginia 0 229 0 0 0 0 220 0 0 0 0 193 0 0 0 0 0 0 642
Washington 0 241 0 0 0 0 153 0 0 0 0 0 0 0 0 0 0 0 394
West Virginia 0 0 0 0 0 0 0 0 0 0 0 341 0 0 0 0 0 0 341
Wisconsin 0 0 0 0 223 0 0 0 0 0 0 0 0 0 0 531 0 0 754
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 146 0 0 0 0 0 146
Total 1,084 4,570 478 1,232 4,537 2,173 2,208 156 160 830 2,403 3,413 315 371 1,326 2,085 1,474 448 29,263
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IB-1
U.S. Department of Labor / Employment & Training Administration Attachment IC
Senior Community Service Employment Program
PY 2026 Authorized Funding* for Non-Minority National Sponsors, by State
State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA[G] NULI SER TWP VANTAGE Total
Alabama $0 $0 $0 $0 $3,665,705 $1,794,062 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,459,767
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 0 1,330,443 0 1,544,090 0 0 0 0 0 0 0 0 0 0 0 0 2,874,533
Arkansas 0 1,834,440 0 0 0 0 0 0 0 0 3,532,997 0 0 0 0 0 0 0 5,367,437
California 0 0 0 4,956,501 0 0 0 1,513,139 0 3,627,655 0 3,317,267 1,639,234 0 0 7,400,804 0 0 22,454,600
Colorado 0 1,280,948 0 0 0 0 0 0 0 0 0 0 0 0 0 1,698,226 0 0 2,979,174
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,237,697 0 3,237,697
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 0 0 0 0 0 0 0 0 1,692,713 0 0 0 0 0 0 0 1,692,713
Florida 0 10,369,430 0 0 0 0 0 0 0 0 3,443,543 0 0 0 3,569,645 0 0 0 17,382,618
Georgia 0 2,115,472 0 0 0 0 0 0 0 0 0 4,415,321 0 0 0 0 0 0 6,530,793
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 0 1,418,989 0 0 0 0 0 0 0 0 0 0 0 0 1,418,989
Illinois 0 0 882,560 0 3,268,381 1,542,055 766,178 0 0 3,636,922 804,972 0 0 0 0 0 0 0 10,901,068
Indiana 0 1,775,356 0 0 1,833,565 0 2,551,468 0 1,552,224 0 0 0 0 0 0 0 0 0 7,712,613
Iowa 0 2,201,847 1,571,363 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,773,210
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,905,310 0 0 2,905,310
Kentucky 0 0 0 0 0 0 2,413,430 0 0 0 0 2,064,500 0 0 1,104,944 0 0 0 5,582,874
Louisiana 0 0 0 4,505,692 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,505,692
Maine 1,815,818 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,815,818
Maryland 0 0 0 0 4,050,199 0 0 0 0 0 0 0 0 0 0 0 0 0 4,050,199
Massachusetts 0 0 0 0 2,812,446 0 0 0 0 0 0 0 0 0 0 0 3,219,765 0 6,032,211
Michigan 0 0 0 0 0 0 0 0 0 0 7,367,795 0 0 0 2,006,755 0 0 0 9,374,550
Minnesota 0 0 0 0 6,844,714 0 0 0 0 0 0 0 0 0 0 0 0 0 6,844,714
Mississippi 0 0 0 0 2,194,519 0 0 0 0 0 1,437,119 0 0 0 0 0 0 0 3,631,638
Missouri 0 2,529,583 0 0 0 0 2,529,583 0 0 0 2,025,605 0 0 0 0 0 0 0 7,084,771
Montana 0 0 0 0 0 0 1,834,285 0 0 0 0 0 0 0 0 0 0 0 1,834,285
Nebraska 0 0 2,178,983 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,178,983
Nevada 0 1,446,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,446,500
New Hampshire 1,418,989 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,418,989
New Jersey 0 0 0 0 0 2,588,609 0 0 0 0 0 3,684,162 0 0 2,055,375 0 0 0 8,328,146
New Mexico 0 0 0 0 0 0 1,418,989 0 0 0 0 0 0 0 0 0 0 0 1,418,989
New York 4,199,172 0 0 0 4,936,209 1,173,441 0 0 0 785,526 0 2,036,550 0 0 2,763,889 0 3,045,127 0 18,939,914
North Carolina 0 0 0 0 4,003,481 0 0 0 0 0 1,754,552 1,948,426 0 0 0 0 0 0 7,706,459
North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1,766,576 0 0 0 0 1,766,576
Ohio 0 2,452,887 0 0 0 1,182,815 2,268,678 0 0 0 1,240,987 1,357,329 0 0 0 0 0 4,343,453 12,846,149
Oklahoma 0 0 0 0 0 3,539,308 0 0 0 0 0 0 0 0 0 0 0 0 3,539,308
Oregon 0 0 0 0 0 4,333,344 0 0 0 0 0 0 0 0 0 0 0 0 4,333,344
Pennsylvania 1,474,523 3,133,362 0 1,154,397 0 0 0 0 0 0 0 5,092,926 0 0 1,358,114 0 3,230,371 0 15,443,693
Puerto Rico 0 1,501,868 0 0 0 0 0 0 0 0 0 2,548,331 0 0 0 0 0 0 4,050,199
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,563,450 0 1,563,450
South Carolina 0 0 0 0 0 0 4,013,268 0 0 0 0 0 0 0 0 0 0 0 4,013,268
South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1,828,129 0 0 0 0 1,828,129
Tennessee 0 0 0 0 4,565,819 0 0 0 0 0 0 1,454,082 0 0 0 0 0 0 6,019,901
Texas 0 9,124,238 0 0 3,655,513 0 0 0 0 0 0 0 0 0 0 3,064,038 0 0 15,843,789
Utah 0 0 0 0 0 1,963,547 0 0 0 0 0 0 0 0 0 0 0 0 1,963,547
Vermont 1,612,693 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,612,693
Virginia 0 2,219,740 0 0 0 0 2,132,502 0 0 0 0 1,870,785 0 0 0 0 0 0 6,223,027
Washington 0 2,338,099 0 0 0 0 1,484,353 0 0 0 0 0 0 0 0 0 0 0 3,822,452
West Virginia 0 0 0 0 0 0 0 0 0 0 0 3,311,561 0 0 0 0 0 0 3,311,561
Wisconsin 0 0 0 0 2,162,721 0 0 0 0 0 0 0 0 0 0 5,149,797 0 0 7,312,518
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 1,418,989 0 0 0 0 0 1,418,989
Total 10,521,195 44,323,770 4,632,906 11,947,033 43,993,272 21,080,260 21,412,734 1,513,139 1,552,224 8,050,103 23,300,283 33,101,240 3,058,223 3,594,705 12,858,722 20,218,175 14,296,410 4,343,453 $283,797,847
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IC-1
Attachment ID
U.S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2026 Authorized Positions* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 98 98
Arkansas 59 0 0 59
California 0 253 0 253
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 13 0 13
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 126 0 0 126
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 71 0 71
Michigan 0 0 0 0
Minnesota 0 0 42 42
Mississippi 34 0 0 34
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 24 0 24
New Hampshire 0 0 0 0
New Jersey 0 24 0 24
New Mexico 0 0 70 70
New York 0 54 0 54
North Carolina 0 0 0 0
North Dakota 0 0 27 27
Ohio 0 0 0 0
Oklahoma 0 0 97 97
Oregon 0 0 0 0
Pennsylvania 0 47 0 47
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 39 39
Tennessee 0 0 0 0
Texas 65 72 0 137
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 134 0 134
West Virginia 0 0 0 0
Wisconsin 0 0 34 34
Wyoming 0 0 0 0
Total 284 692 407 1,383
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
ID-1
Attachment IE
U.S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2026 Authorized Funding* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 950,396 950,396
Arkansas 572,177 0 0 572,177
California 0 2,453,572 0 2,453,572
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 126,073 0 126,073
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 1,221,937 0 0 1,221,937
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 688,552 0 688,552
Michigan 0 0 0 0
Minnesota 0 0 407,312 407,312
Mississippi 329,729 0 0 329,729
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 232,750 0 232,750
New Hampshire 0 0 0 0
New Jersey 0 232,750 0 232,750
New Mexico 0 0 678,854 678,854
New York 0 523,687 0 523,687
North Carolina 0 0 0 0
North Dakota 0 0 261,844 261,844
Ohio 0 0 0 0
Oklahoma 0 0 940,698 940,698
Oregon 0 0 0 0
Pennsylvania 0 455,802 0 455,802
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 378,219 378,219
Tennessee 0 0 0 0
Texas 630,364 698,250 0 1,328,614
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 1,299,521 0 1,299,521
West Virginia 0 0 0 0
Wisconsin 0 0 329,729 329,729
Wyoming 0 0 0 0
Total 2,754,207 6,710,957 3,947,052 $13,412,216
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IE-1
Attachment II
U. S. Department of Labor
Employment and Training Administration (ETA)
Senior Community Service Employment Program (SCSEP)
Applicable Funding Restrictions and Budget Narrative Instructions
Funding Restriction: Administrative Cost Limitation
The administrative costs under this award are not to exceed 13.5 percent of the grant award.
If necessary, certain exceptions can raise this limit to up to 15 percent of the grant amount,
but only with prior written approval from the Grant Officer. Recipients must request prior
approval to increase the administrative cost limitation each allotment year. It does not carry
over from one program year to the next. Recipients must include the request to increase the
administrative cost limitation within the Budget Narrative document, ensuring the
requirements outlined at 20 CFR 641.870 and authorized by OAA section 502(c)(3) are
addressed.
Administrative costs do not need to be itemized separately from program costs on the SF-
424A Budget Information Form and Budget Narrative; however, they must be tracked
through the recipient’s accounting system.
Administrative costs, as defined in Section 502(c)(4) of the Older Americans Act (42 U.S.C.
3056(c)(4)) and at 20 CFR 641.856, are the costs, both personnel-related and non-personnel-
related and both direct and indirect, associated with the following:
• The costs of performing general administrative functions and providing for the
coordination of functions, such as the costs of accounting, budgeting, and financial and
cash management; procurement and purchasing; property management; personnel
management; payroll functions; coordinating the resolution of findings arising from
audits, reviews, investigations, and incident reports; audits; general legal services;
developing systems and procedures, including information systems, required for
administrative functions; preparing administrative reports; and other activities
necessary for the general administration of government funds and associated programs.
• The costs of performing oversight and monitoring responsibilities related to
administrative functions.
• The costs of goods and services required for administrative functions of the project
involved, including goods and services such as rental or purchase of equipment,
utilities, office supplies, postage, and rental and maintenance of office space.
• The travel costs incurred for official business in carrying out administrative activities or
overall management.
• The costs of information systems related to administrative functions (such as personnel,
procurement, purchasing, property management, accounting, and payroll systems),
including the purchase, systems development, and operating costs of such systems.
• The costs of technical assistance, professional organization membership dues, and
evaluating results obtained by the project involved against stated objectives.
Funding Restriction: Use of Grant Funds for Participant Wages
Grant recipients must spend a minimum of 75 percent of their SCSEP federal grant funds on
participant wages and fringe benefits. Subject to Departmental approval, a recipient may use
up to 10 percent of SCSEP Federal grant funds that would otherwise be devoted to wages and
benefits to provide optional additional training and supportive services to participants (see 20
CFR 641.874).
Recipients must pay participants the highest applicable required wage for time spent in
orientation, training, and community service assignments. The highest applicable required
wage is either the Federal minimum wage applicable under the Fair Labor Standards Act of
1938; the State or local minimum wage for the most nearly comparable covered employment;
or the prevailing rate of pay for people employed in similar public occupations by the same
employer (see 20 CFR 641.565).
Funding Restriction: Non-Federal Cost-Sharing for SCSEP Allotments
This award includes a non-Federal cost-sharing requirement, per the Older Americans Act,
section 502(c)(1)–(2):
FEDERAL SHARE. The Secretary may pay a Federal share not to exceed 90 percent of the
cost of any grant, except that the Secretary may pay all of such cost if such project is (A) an
emergency or disaster project; or (B) a project located in an economically depressed area, as
determined by the Secretary in consultation with the Secretary of Commerce and the
Secretary of Health and Human Services.
NON-FEDERAL SHARE. The non-Federal share shall be in cash or in kind. In determining
the amount of the non-Federal share, the Secretary may attribute fair market value to services
and facilities contributed from non-Federal sources. The costs that the award recipient incurs
in fulfilling its cost-sharing requirement are subject to the same requirements, including the
cost principles, that are applicable to the use of Federal funds. Such costs must be reasonable,
allocable, and allowable to the program. In addition, those costs must adhere to the
guidelines specified in 2 CFR 200.306 and be verifiable in the recipient’s records with proof
that prior approval, where required, was obtained. Cost-sharing funds must be expended as
required at 2 CFR Part 2900 before they can be recognized and reported as cost-sharing on
the ETA-9130 report. Whether in cash or in-kind, the non-Federal share is expected to adhere
to the same cost limitations.
The cost-sharing requirement must be met at the time all such funds have been expended or
the period of availability of such funds has expired, whichever comes first. If the required
contribution is not met, award recipients will be responsible for reimbursing ETA the amount
of unmet cost-sharing contribution when the award is closed. Cost-sharing must be reported
on the quarterly ETA-9130 Federal financial report under the Recipient Share section. Cost-
sharing funds must be expended as required at 2 CFR Part 2900 before they can be
recognized and reported as cost-sharing.
The formula for calculation of SCSEP cost-share is as follows:
[Federal Expenditures ÷ 0.90] – Federal Expenditures = Required Cost-Share
Example: For a grant expending $1,000,000: [1,000,000 ÷ .90] - $1,000,000 =
$111,111.
Requirements for Explaining the SF-424A Line-Item Categories in the Budget Narrative:
• Personnel: List all staff positions by title (including individuals hired by an
employment contract) including the roles and responsibilities. For each position, give
the annual salary, the percentage of time devoted to the project, and the amount of each
position’s salary funded by the grant.
• Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise
fringe benefit costs such as health insurance, FICA, retirement, etc.
• Travel: For grantee staff only, specify the purpose, number of staff traveling, mileage,
per diem, estimated number of in-state and out-of-state trips, and other estimated costs
for each type of travel.
• Equipment: Identify each item of equipment you expect to purchase that has an
estimated acquisition cost of $10,000 or more per unit (or if your capitalization level is
less than $10,000, use your capitalization level) and a useful lifetime of more than one
year (see 2 CFR 200.1 for the definition of Equipment). List the item, quantity, and the
unit cost per item. Items with a unit cost of less than $10,000 are supplies, not
“equipment.” In general, we do not permit the purchase of equipment during the last
funded year of the grant.
• Supplies: Identify the cost of supplies (e.g., general office supplies, desk/chairs,
laptops/printers, other specialty items) in the detailed budget per category. Except for
general office supplies, list the item, quantity, and the unit cost per item. Supplies
include all tangible personal property other than “equipment” (see 2 CFR 200.1 for the
definition of Supplies).
• Contractual: Under the Contractual line item, delineate contracts and subawards
separately. Contracts are defined according to 2 CFR 200.1 as a legal instrument by
which a non-federal entity purchases property or services needed to carry out the
project or program under a federal award. A subaward, defined by 2 CFR 200.1 means
an award provided by a pass-through entity to a subrecipient for the subrecipient to
contribute to the goals and objectives of the project by carrying out part of a Federal
award received by the pass-through entity. It does not include payments to a contractor,
beneficiary, or participant. A subaward may be provided through any form of legal
agreement consistent with criteria in with § 200.331, including an agreement the pass-
through entity considers a contract.
• Construction: Construction costs are not allowed, and this line must be left as zero.
Minor alterations to adjust an existing space for grant activities (such as a classroom
alteration) may be allowable. ETA does not consider this construction, and you must
show the costs on other appropriate lines such as Contractual.
• Other: Provide clear and specific details, including costs, for each item so that we can
determine whether the costs are necessary, reasonable, and allocable. List items, such
as stipends or incentives, not covered elsewhere.
• Indirect Costs: If you include an amount for indirect costs (through a Negotiated
Indirect Cost Rate Agreement or De Minimis) on the SF-424A budget form, then
include one of the following:
a. If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an
explanation of how the indirect costs are calculated. This explanation should
include which portion of each line item, along with the associated costs, are
included in your cost allocation base. Also, provide a current version of the NICRA;
or,
b. If you intend to claim indirect costs using the 15 percent de minimis rate of
modified total direct costs (MTDC), please confirm that your organization meets
the requirements as described in 2 CFR 200.414(f). Clearly state that your
organization does not have a current negotiated (including provisional) rate, and is
not one described in 2 CFR Part 200, Appendix VII(D)(1)(b).
Applicants choosing to claim indirect costs using the de minimis rate must use MTDC as
their cost allocation base. Provide an explanation of which portion of each line item, along
with the associated costs, are included in your cost allocation base. Note that there are
various items not included in the calculation of MTDC. See the definition below to assist you
in your calculation.
• Modified Total Direct Cost (MTDC) Definition: To avoid a serious inequity in
the distribution of indirect costs, ETA defines MTDC as all direct salaries and
wages, applicable fringe benefits, materials and supplies, services, travel, and up to
the first $50,000 of each subaward or subcontract (regardless of the period of
performance of the subawards and subcontracts under the award). MTDC excludes
equipment, capital expenditures, charges for patient care, rental costs, tuition
remission, scholarships and fellowships, participant support costs and the portion of
each subaward or subcontract in excess of $50,000.
Please note participant support costs are not included in MTDC. As defined under 2
CFR 200.1, Participant Support Cost means direct costs that support participants
and their involvement in a Federal award, such as stipends, subsistence allowances,
travel allowances, registration fees, temporary dependent care, and per diem paid
directly to or on behalf of participants.
Additionally, the following link contains information regarding the negotiation of Indirect
Cost Rates at DOL Cost & Price Determination Division.
Indirect-type costs (such as top management salaries, financial oversight, human resources,
payroll, personnel, auditing costs, accounting and legal, etc. used for the general oversight
and administration of the organization) must not be classified as direct costs; these types of
costs are recovered as part of charging the de minimis or NICRA rate. Do not show
leveraged resources on the SF-424 and SF-424A. You should describe leveraged resources in
the Budget Narrative.
Applicants must list the same requested federal grant amount on the SF-424, SF-424A, and
Budget Narrative.
Attachment III
U. S. Department of Labor
Employment and Training Administration (ETA)
Senior Community Service Employment Program (SCSEP)
Instructions for SCSEP Optional Requests
Grantees that wish to make optional requests or optional request amendments must submit
each request in a separate, clearly titled document. To receive Employment and Training
Administration (ETA) approval, requests must adhere to the statute and regulations and
provide a substantive rationale such as improved program management, better service to
participants, or least disruption possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) (20 CFR 641.570(a)(3)). (This
section is relevant only if you are requesting a change.) To change your current IDL
policy, you must request and receive ETA approval for one of the IDL policies listed
below. If a grantee changes the current IDL policy to a more restrictive policy, it must
have an effective date of at least 120 days after written approval from ETA.
If you propose to change the existing IDL policy, you must describe:
a. Your current, ETA-approved IDL policy and procedure.
b. Which of the options below do you propose to adopt:
i. Option 1: No extension for any participants; all participants exit at 48 months.
ii. Option 2: Extension to every participant who meets at least one of the seven
waiver factors. Indicate the length of the extension (e.g. one-time twelve-month
only, unlimited three times only),
iii. Option 3: Extensions to every participant who meets a specific subset of the seven
waiver factors. Indicate the length of the extension (e.g. one-time twelve-month
only, unlimited, three times only).
c. A reasonable transition plan that addresses when and how you will notify participants
of the change, and the planned activities to prepare participants for exit from the
program.
2. Optional Additional Funds for Participant Training and Supportive Services
(OATSS) (Older Americans Act (OAA), Section 502(c)(6)(C)). Note: In the past,
OATSS requests were required with the grant document submission at the beginning of
each new program year. To allow long-term strategic planning for use of OATSS funds,
beginning in PY 2024, ETA encouraged grantees to consider submitting OATSS requests
that span the duration of the four-year cycle. This four-year approach remains consistent
with the current SCSEP regulations while allowing for greater continuity and less year-
to-year planning burden for grantees. This change will help grantees successfully support
participants by providing continuity of service offerings from year to year, promoting the
stability of employment for staff directly charged with implementing OATSS, and
streamlining the annual ETA grant review and approval processes. Prepare your Budget
Narrative so that it is consistent with your OATSS request. If ETA denies your request,
you must resubmit a revised SF-424A and Budget Narrative.
The OAA permits ETA to grant an exception to the 75 percent minimum level of
expenditures on participant wages and fringe benefits. This exception allows you to use
no less than 65 percent of program funds for participants’ wages and fringe benefits, so
that up to an additional 10 percent of funds are available for training and supportive
services that directly benefit participants.
OATSS requests can include participant training activities, supportive services, or a
combination of both. In general, ETA expects that proposed training components will
provide training that prepares participants with skills relevant for employment in in-
demand jobs in their community. Further, ETA expects that proposed supportive services
components will supplement and enhance the supportive services provided through
primary grant funds, enabling more participants to mitigate and overcome financial and
logistical barriers to SCSEP participation.
Instructions – For first-time requests
If you wish to request the use of additional funds for training and supportive services, you
must provide a brief proposal according to the following instructions:
a. Identify the percentage of federal funds and the dollar amount that will be
dedicated to the training and/or supportive services (this is the "OATSS request"
amount and must be less than or equal to 10 percent of your federal grant funds).
b. Describe the activities for which you will spend the OATSS grant funds identified in
item (a) above, and describe how the proposed activities will improve the
effectiveness of your project, including, as applicable:
i) How the activities will better prepare participants for successful placement in
unsubsidized employment in in-demand jobs, and how you estimate the
activities will improve employment outcomes for individuals served; and/or
ii) How the activities will better support participants in overcoming barriers to
participating in your SCSEP project.
c. Provide a proposed budget and work plan for the activities identified in item (b)
above, which must detail:
i) The additional training and/or supportive services that will be provided to
SCSEP participants; and
ii) The associated cost for each activity, and the number of participants who will
benefit.
Note that, consistent with 20 CFR 641.874(a)(3), grantees must use OATSS funds to
pay the wages for the hours that individual participants spend in training funded
under the OATSS request.
d. Describe how you will allocate OATSS funds among sub-recipients (if
applicable). Grantees with approved requests may choose to apply the provision
uniformly to all sub-recipients but need not provide this opportunity to every sub-
recipient. If you choose not to apply the provision uniformly to all sub-recipients,
identify the amount of OATSS funding that you will allocate to each sub-recipient.
e. Describe the impact of the OATSS request on overall service levels, specifically:
i) Please state if there will be displacement of eligible individuals or if
elimination of positions for such individuals will occur; and
ii) Provide information on the number of such individuals to be displaced and of
such positions to be eliminated.
Instructions – For amendments to PY 2025 requests:
a. Identify the percentage of PY 2026 federal funds and the dollar amount that will
be dedicated to the training and/or supportive services (this is the "OATSS request"
amount and must be less than or equal to 10 percent of your federal grant funds).
b. Describe any adjustments to the activities for which you will spend the OATSS
grant funds identified in item (a) above, and describe how the proposed activities
have improved the effectiveness of your project, including, as applicable:
i) How the activities improved participants’ preparation for successful placement in
unsubsidized employment in in-demand jobs, and how you estimate the activities
will improve employment outcomes for individuals served for this program year;
and/or
ii) How the activities have and will better support participants in overcoming barriers
to participating in your SCSEP project.
Important Considerations for OATSS Requests
Please note the following important considerations in submitting an OATSS request:
• Include OATSS costs in your overall grant budget request: In responding to the
instructions in this TEGL for submitting your PY 2026 grant documents, prepare your
SF-424A and Budget Narrative so that they are consistent with your OATSS request.
Please ensure that items described in the work plan under item (c) above are also
included in the Budget Narrative. In the event that ETA denies your OATSS request,
you must resubmit a revised SF-424A and Budget Narrative.
• Adhere to allowable training activities: Participant training costs under an OATSS
request may include, but are not limited to, the reasonable costs of instructors,
classroom rental, training supplies, materials, equipment, tuition, grant staff salaries
and wages that directly support the development, design, coordination, execution, and
improvement of participant training, and other costs that are directly related to
participant training. Such training may be provided on the job, in a classroom setting,
in a virtual setting, or pursuant to other appropriate arrangements. Note that such
costs do not include activities such as general staff development that relate to
participant training only indirectly or tangentially.
• Adhere to allowable supportive services: Participant supportive services under an
OATSS request may include, but are not limited to, the payment of reasonable costs
of transportation, health and medical services, special job-related or personal
counseling, incidentals (such as work shoes, badges, uniforms, eyeglasses, and tools),
child and adult care, temporary shelter, follow-up services, and grant staff salaries
and wages that directly support the design, coordination, delivery, and improvement
of supportive services.
• Assurances regarding programmatic funds: Through submission of an OATSS
request, consistent with 20 CFR 641.874(a)(4), you agree that any remaining grant
funds (i.e., funds other than those allocated for OATSS, participant wages and
benefits, and administrative costs) will be used for participant training, job placement
assistance, participant supportive services, and outreach, recruitment and selection,
intake, orientation, and assessment. You also agree that no OATSS funds may be
used to pay for any administrative costs, consistent with 20 CFR 641.874(a)(3).
3. Increase in Administrative Cost Limitations (20 CFR 641.870). (Approvals for this
option expire at the end of each program year--grantees must submit a new request for
approval each year in order to exercise this option. Prepare your Budget Narrative so
that it is consistent with your Administrative Cost Increase request. If ETA denies your
request, you must resubmit a revised SF-424A and Budget Narrative.) ETA will consider
requests to authorize an increase in the amount available for administrative costs from
13.5 percent to no more than 15 percent if we determine that it is necessary to carry out
the project; and 2) you demonstrate one of the following conditions:
a. Your project is incurring major administrative cost increases in necessary
program components (e.g. liability insurance, payments for workers’
compensation for staff, costs associated with achieving unsubsidized placement
goals, or other operation requirements imposed by the Department of Labor);
b. The number of community service assignment positions or eligible minority
individuals participating in your project that will decline if the amount available
for paying the cost of administrative costs is not increased; or
c. The project size is so small that the amount of administrative expenses incurred to
carry out the project necessarily exceeds 13.5 percent of the grant amount.
4. Extension of Average Project Duration (20 CFR 641.570(c)). (Approvals for this
option expire at the end of each program year--grantees must submit a new request for
approval each year in order to exercise this option.) Grantees must manage SCSEP
projects in such a way that the average participation length for participants does not
exceed 27 months. However, grantees may request permission from ETA to increase the
allowable maximum average project duration to 36 months. The request must:
a. State your current average duration and estimate the average duration for the
coming program year.
b. Describe your past, current, and planned efforts to achieve an average duration of
27 months.
c. Describe the exceptional circumstances that warrant an extension to 36 months, as
set forth in the regulations, including one or more of the following conditions:
i. High rates of unemployment, poverty, or participation in the program of
block grants to states for temporary assistance for needy families established
under part A of title IV of the Social Security Act, in the areas served by the
grantee, relative to other areas of the state or nation.
ii. Significant downturns in the economy of an area served by the grantee or in
the national economy.
iii. Significant numbers or proportions of participants with one or more barriers
to employment (including "most-in-need" individuals as described in 20 CFR
64l.710(g)) served by the grantee, relative to such numbers or proportions for
grantees serving other areas of the state or nation.
iv. Changes in federal, state, or local minimum wage requirements.
v. Limited economies of scale for the provision of community service
employment and other authorized activities in the areas served by the
grantee.
5. On-the-Job Experience (OJE) Training. (Approvals for this option expire at the end of
each program year--grantees must submit a new request for approval each year in order
to exercise this option.) If you wish to utilize OJE, you must also provide a copy of your
OJE policy and sample contracts to ETA for approval before you can exercise this option.
6. Cross-Border Agreements (20 CFR 641.515(c)). (Approvals for this option expire at
the end of each program year--grantees must submit a new request for approval each
year in order to exercise this option.) State grantees may enter into agreements to permit
cross-border enrollment of eligible participants. These agreements must cover both state
and national grantee authorized positions, and you must submit them to ETA for
approval.
7. Rotation Policy (20 CFR 641.575). (Approvals for this option expire at the end of each
program year--grantees must submit a new request for approval each year in order to
exercise this option.) You may establish a policy of rotating participants to a new host
agency or a different assignment within the current host agency. Your policy must assure
that you will make an individualized determination that a rotation is in the best interest of
the participant, and that rotation will further the acquisition of skills listed in the
participant’s individual employment plan.
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