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Program Year 2025 SCSEP national grantee allotments, Change 1
Summary ETA adds program year 2025 Senior Community Service Employment Program planning instructions and allotments for national grantees to TEGL 16-24. It identifies $307,072,086 for national grantees and explains their Grants.gov application documents and optional staged submission. National grantees were asked to apply within 30 days of publication.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 16-24, Change 1
Date issued
September 30, 2025
Status
Active
ETA lists this change as active. It prints an expiration date of Continuing and no rescissions; its 30-day application window has passed.
Status last verified October 24, 2026
Topics
Apply this to your situation
This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI-DNPTTA
DATE
Washington, D.C. 20210
September 30, 2025
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 16-24,
CHANGE 1
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM GRANTEES
NATIONAL GRANTEES
STATE AND TERRITORIAL WORKFORCE ADMINISTRATORS
STATE WORKFORCE LIAISONS
FROM: LORI FRAZIER BEARDEN
Acting Assistant Secretary
SUBJECT: Revisions to Training and Employment Guidance Letter No. 16-24, Program Year
2025 Planning Instructions and Allotments for the Senior Community Service
Employment Program State and Territorial Grantees
1. Purpose. This Training and Employment Guidance Letter (TEGL) provides updated
Program Year (PY) 2025 Planning Instructions and Allotments for the Senior Community
Service Employment Program (SCSEP) National Grantees. This Change 1 and the materials
and forms it discusses are in addition to the guidance outlined in TEGL No. 16-24, Program
Year 2025 Planning Instructions and Allotments for the Senior Opportunity Service
Employment Program State and Territorial Grantees.
2. Action Requested. SCSEP National Grantees must follow the instructions in this Change 1
TEGL to submit required application materials through Grants.gov no later than thirty (30)
days after publication of this TEGL.
3. Summary and Background.
a. Summary – This Change 1 TEGL provides updated Planning Instructions and Allotments
for SCSEP National Grantees for PY 2025.
b. Background – On July 1, 2025, TEGL No. 16-24 allotted $85,869,039 to state and
territorial grantees, and indicated that U.S. Department of Labor (DOL) was reviewing
the remaining $307,072,086 available for National Grantees. DOL has since completed
its review of funds available for National Grantees, and this TEGL No. 16-24, Change 1
allots the full year grant period for National Grantees totaling $307,072,086. The total
funds that ETA will allot to SCSEP grants in PY 2025 is $392,941,125.
RESCISSIONS EXPIRATION DATE
None Continuing
At their option, SCSEP National Grantees may submit only an SF-424 application form
first. In such cases, the grant awards will include a Condition of Award requiring
grantees to submit any remaining required and optional documents (including the SF-
424A and budget narrative, as well as optional special requests if applicable) within thirty
(30) days of receipt of their Notice of Award.
4. Application Instructions for Annual Allotments. This section provides detailed submission
instructions for general and set-aside National Grantees.
a. Application Requirements. In general, National Grantees must submit the following
documents through www.Grants.gov. As noted above, National Grantees have the option
to first submit only an SF-424 application form (Item i. below); in such instances, the
grantee must then follow instructions in the Conditions of Award to submit the remaining
required documents within 30 days of receipt.
i. Electronically signed SF-424, Application for Federal Assistance
• The organization’s name, Employment Identification Number (EIN), and
Unique Entity Identification Number (UEI) listed on the SF-424 must match
its System for Award Management registration.
• Line 18b of the SF-424 must note the required non-Federal share of at least 10
percent of the total cost (OAA Sec. 502(c)(1)).
• Item 14 of the SF-424 requires a list of the “Areas Affected by Project.”
Grantees must list the states and counties the grant will serve.
ii. SF-424A, Budget Information Form – Non-Construction Programs
iii. Budget Narrative that fully explains the projected costs reflected in each line item
of the SF-424A. (See Attachment II for instructions pertaining to all grantees.)
iv. Project Narrative that includes the information outlined in Attachment III of this
TEGL, including:
• Required - Organizational structure, monitoring, and audits.
• Optional - National Grantees may choose to provide any relevant updates to
the statement of work that was included in the grant award documents
following the PY 2024 National Competition.
Note: At this time, National Grantees are not required to submit the data and
information on services to minorities, described in OAA Section 515 (also known
as the Minority Report).
v. Programmatic Assurances (See Attachment IV for complete instructions.)
• Grantees must review, sign, and submit the programmatic assurances in
Attachment IV that outline program requirements based on the OAA and the
SCSEP regulations at 20 CFR Part 641.
• Adobe digital signatures are acceptable.
• The signatory must be the same individual as the Authorized Representative
listed in item 21 of the SF-424.
vi. Attachments, as applicable:
• Optional Requests (See Attachment V for complete instructions.) Grantees
may submit one or more of the optional requests described in Attachment V.
• Optional Additional Training and Supportive Services – This TEGL provides
updated instructions in Attachment V for the request to use additional grant
funds for training and supportive services activities (“Optional Additional
Training and Supportive Services” or “OATSS requests.”) While ETA
encourages grantees to consider how incorporating training and supportive
services into their overall service strategy may help improve participant
outcomes, it is an option and not a requirement. Grantees may submit a copy
of their OATSS to their FPO and National Office Liaison prior to the grant
submission due date for review.
• Geographic Service Area Attachment – Grantees must submit an attachment
noting the states and counties included in the grantee’s service area if the
grantee chooses not to list them in the SF-424.
• Negotiated Indirect Cost Rate Agreement (NICRA)/cost allocation plan –
Grantees that have an indirect cost rate must also submit a copy of their
NICRA or cost allocation plan (if applicable).
• Copies of current Individual Durational Limit, Termination, and Grievance
policies.
b. Grants.gov Submission Process. Applicants must submit the SF-424 application form
through Grants.gov as soon as possible, as stated throughout this TEGL. ETA will
provide additional instructions for submission of subsequent documents in the
Conditions of Award page in the Notices of Award, as described above.
For technical issues encountered during application submission, applicants may call
800-518-4726 or 606-545-5035 to speak to a Customer Support Representative, or email
[email protected]. The Contact Center is open 24 hours a day, seven days a week, but
closes on federal holidays.
5. Inquiries. Questions regarding grant applications should be directed to [email protected]
Please direct all other questions to the appropriate Federal Project Officer.
6. References.
• TEGL No. 16-24, July 1, 2025, TEGL 16-24, Program Year 2025 Planning Instructions
and Allotments for the Senior Community Service Employment Program State and
Territorial Grantees available at: https://www.dol.gov/agencies/eta/advisories/tegl-16-24
• Older Americans Act (42 USC 3056 et seq.), as amended through Public Law 116-131
(March 25, 2020);
• Federal Poverty Guidelines, 90 FR 5917 (January 17, 2025); or HHS website at
https://aspe.hhs.gov/sites/default/files/documents/dd73d4f00d8a819d10b2fdb70d254f7b/
detailed-guidelines-2025.pdf (effective January 15, 2025);
• Full-Year Continuing Appropriations and Extensions Act, 2025 (Public Law 119-4,
March 15, 2025), available at https://www.congress.gov/119/plaws/publ4/PLAW-
119publ4.pdf;
• SCSEP Performance Data Collection Approval (Office of Management and Budget
Control No. 1205-0040) See
https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202401-1205-001 (expiration
date July 31, 2027); and
• TEGL No. 05–24, October 8, 2024, Implementation of the 2024 Revisions to the Office of
Management and Budget (OMB) Guidance for Federal Financial Assistance available at:
https://www.dol.gov/agencies/eta/advisories/tegl-05-24..
7. Attachments.
Attachment IA-ID: Funding Allocations and Authorized Positions
Attachment II: Budget Narrative Instructions
Attachment III: Program Narrative Instructions
Attachment IV: Programmatic Assurances
Attachment V: Optional Requests and Waivers
U.S. Department of Labor / Employment & Training Administration Attachment IA
Senior Community Service Employment Program
PY 2025 Authorized Positions* for Non-Minority National Sponsors, by State
State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA[G] NULI OPERABLE SER TWP VANTAGE Total
Alabama 0 0 0 0 391 191 0 0 0 0 0 0 0 0 0 0 0 0 0 582
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 0 142 0 164 0 0 0 0 0 0 0 0 0 0 0 0 0 306
Arkansas 0 196 0 0 0 0 0 0 0 0 376 0 0 0 0 0 0 0 0 572
California 0 0 0 528 0 0 0 161 0 387 0 353 175 0 0 0 788 0 0 2,392
Colorado 0 136 0 0 0 0 0 0 0 0 0 0 0 0 0 0 181 0 0 317
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 345 0 345
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 0 0 0 0 0 0 0 0 180 0 0 0 0 0 0 0 0 180
Florida 0 1,105 0 0 0 0 0 0 0 0 367 0 0 0 380 0 0 0 0 1,852
Georgia 0 225 0 0 0 0 0 0 0 0 0 471 0 0 0 0 0 0 0 696
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 0 151 0 0 0 0 0 0 0 0 0 0 0 0 0 151
Illinois 0 0 94 0 348 164 82 0 0 387 86 0 0 0 0 0 0 0 0 1,161
Indiana 0 189 0 0 195 0 272 0 166 0 0 0 0 0 0 0 0 0 0 822
Iowa 0 235 167 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 402
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 310 0 0 310
Kentucky 0 0 0 0 0 0 257 0 0 0 0 220 0 0 118 0 0 0 0 595
Louisiana 0 0 0 480 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 480
Maine 193 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 193
Maryland 0 0 0 0 431 0 0 0 0 0 0 0 0 0 0 0 0 0 0 431
Massachusetts 0 0 0 0 300 0 0 0 0 0 0 0 0 0 0 343 0 0 0 643
Michigan 0 0 0 0 0 0 0 0 0 0 785 0 0 0 214 0 0 0 0 999
Minnesota 0 0 0 0 729 0 0 0 0 0 0 0 0 0 0 0 0 0 0 729
Mississippi 0 0 0 0 234 0 0 0 0 0 153 0 0 0 0 0 0 0 0 387
Missouri 0 269 0 0 0 0 270 0 0 0 216 0 0 0 0 0 0 0 0 755
Montana 0 0 0 0 0 0 195 0 0 0 0 0 0 0 0 0 0 0 0 195
Nebraska 0 0 232 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 232
Nevada 0 154 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 154
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 151 0 0 0 151
New Jersey 0 0 0 0 0 276 0 0 0 0 0 392 0 0 219 0 0 0 0 887
New Mexico 0 0 0 0 0 0 151 0 0 0 0 0 0 0 0 0 0 0 0 151
New York 447 0 0 0 526 125 0 0 0 84 0 217 0 0 295 0 0 324 0 2,018
1B
U.S. Department of Labor / Employment & Training Administration Attachment IA
Senior Community Service Employment Program
PY 2025 Authorized Positions* for Non-Minority National Sponsors, by State
North Carolina 0 0 0 0 426 0 0 0 0 0 187 208 0 0 0 0 0 0 0 821
North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 188 0 0 0 0 0 188
Ohio 0 261 0 0 0 126 242 0 0 0 132 145 0 0 0 0 0 0 463 1,369
Oklahoma 0 0 0 0 0 377 0 0 0 0 0 0 0 0 0 0 0 0 0 377
Oregon 0 0 0 0 0 462 0 0 0 0 0 0 0 0 0 0 0 0 0 462
Pennsylvania 157 334 0 123 0 0 0 0 0 0 0 542 0 0 145 0 0 344 0 1,645
Puerto Rico 0 160 0 0 0 0 0 0 0 0 0 271 0 0 0 0 0 0 0 431
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 167 0 167
South Carolina 0 0 0 0 0 0 428 0 0 0 0 0 0 0 0 0 0 0 0 428
South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 195 0 0 0 0 0 195
Tennessee 0 0 0 0 486 0 0 0 0 0 0 155 0 0 0 0 0 0 0 641
Texas 0 972 0 0 390 0 0 0 0 0 0 0 0 0 0 0 326 0 0 1,688
Utah 0 0 0 0 0 209 0 0 0 0 0 0 0 0 0 0 0 0 0 209
Vermont 172 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 172
Virginia 0 237 0 0 0 0 227 0 0 0 0 199 0 0 0 0 0 0 0 663
Washington 0 249 0 0 0 0 158 0 0 0 0 0 0 0 0 0 0 0 0 407
West Virginia 0 0 0 0 0 0 0 0 0 0 0 353 0 0 0 0 0 0 0 353
Wisconsin 0 0 0 0 230 0 0 0 0 0 0 0 0 0 0 0 549 0 0 779
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 151 0 0 0 0 0 0 151
Total 969 4,722 493 1,273 4,686 2,245 2,282 161 166 858 2,482 3,526 326 383 1,371 494 2,154 1,180 463 30,234
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
1B
U.S. Department of Labor / Employment & Training Administration Attachment 1B
Senior Community Service Employment Program
PY 2025 Authorized Funding* for Non-Minority National Sponsors, by State
VANT
State A4TD AARP ABLE ANPPM CWI ES GII IPDC IR9WB NAPCA NCBA NCOA NEWS NICOA[G] NULI OPERABLE SER TWP Total
AGE
Alabama $0 $0 $0 $0 $3,789,699 $1,851,234 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,640,933
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 0 1,378,196 0 1,591,720 0 0 0 0 0 0 0 0 0 0 0 0 0 2,969,916
Arkansas 0 1,900,220 0 0 0 0 0 0 0 0 3,645,319 0 0 0 0 0 0 0 0 5,545,539
California 0 0 0 5,121,001 0 0 0 1,561,518 0 3,753,461 0 3,423,700 1,697,302 0 0 0 7,642,707 0 0 23,199,689
Colorado 0 1,320,542 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,757,487 0 0 3,078,029
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,345,130 0 3,345,130
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 0 0 0 0 0 0 0 0 1,748,880 0 0 0 0 0 0 0 0 1,748,880
Florida 0 10,715,521 0 0 0 0 0 0 0 0 3,558,911 0 0 0 3,684,976 0 0 0 0 17,959,408
Georgia 0 2,181,303 0 0 0 0 0 0 0 0 0 4,566,194 0 0 0 0 0 0 0 6,747,497
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 0 1,466,074 0 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074
Illinois 0 0 911,888 0 3,375,926 1,590,954 795,477 0 0 3,754,262 834,281 0 0 0 0 0 0 0 0 11,262,788
Indiana 0 1,832,181 0 0 1,890,345 0 2,636,790 0 1,609,217 0 0 0 0 0 0 0 0 0 0 7,968,533
Iowa 0 2,278,923 1,619,490 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,898,413
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,001,714 0 0 3,001,714
Kentucky 0 0 0 0 0 0 2,491,442 0 0 0 0 2,132,752 0 0 1,143,930 0 0 0 0 5,768,124
Louisiana 0 0 0 4,655,201 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,655,201
Maine 1,876,071 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,876,071
Maryland 0 0 0 0 4,184,593 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,184,593
Massachusetts 0 0 0 0 2,907,795 0 0 0 0 0 0 0 0 0 0 3,324,578 0 0 0 6,232,373
Michigan 0 0 0 0 0 0 0 0 0 0 7,610,819 0 0 0 2,074,797 0 0 0 0 9,685,616
Minnesota 0 0 0 0 7,071,835 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,071,835
Mississippi 0 0 0 0 2,268,738 0 0 0 0 0 1,483,405 0 0 0 0 0 0 0 0 3,752,143
Missouri 0 2,608,002 0 0 0 0 2,617,698 0 0 0 2,094,158 0 0 0 0 0 0 0 0 7,319,858
Montana 0 0 0 0 0 0 1,895,150 0 0 0 0 0 0 0 0 0 0 0 0 1,895,150
Nebraska 0 0 2,251,286 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,251,286
Nevada 0 1,494,497 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,494,497
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074 0 0 0 1,466,074
New Jersey 0 0 0 0 0 2,677,383 0 0 0 0 0 3,802,661 0 0 2,124,446 0 0 0 0 8,604,490
New Mexico 0 0 0 0 0 0 1,466,074 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074
New York 4,334,522 0 0 0 5,100,578 1,212,115 0 0 0 814,541 0 2,104,231 0 0 2,860,590 0 0 3,141,801 0 19,568,378
1B
U.S. Department of Labor / Employment & Training Administration Attachment 1B
Senior Community Service Employment Program
PY 2025 Authorized Funding* for Non-Minority National Sponsors, by State
North Carolina 0 0 0 0 4,131,408 0 0 0 0 0 1,813,553 2,017,213 0 0 0 0 0 0 0 7,962,174
North Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1,825,194 0 0 0 0 0 1,825,194
Ohio 0 2,530,386 0 0 0 1,221,566 2,346,182 0 0 0 1,279,736 1,405,770 0 0 0 0 0 0 4,488,770 13,272,410
Oklahoma 0 0 0 0 0 3,656,749 0 0 0 0 0 0 0 0 0 0 0 0 0 3,656,749
Oregon 0 0 0 0 0 4,477,133 0 0 0 0 0 0 0 0 0 0 0 0 0 4,477,133
Pennsylvania 1,522,866 3,239,728 0 1,193,074 0 0 0 0 0 0 0 5,257,283 0 0 1,406,469 0 0 3,336,726 0 15,956,146
Puerto Rico 0 1,553,445 0 0 0 0 0 0 0 0 0 2,631,148 0 0 0 0 0 0 0 4,184,593
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,615,329 0 1,615,329
South Carolina 0 0 0 0 0 0 4,146,436 0 0 0 0 0 0 0 0 0 0 0 0 4,146,436
South Dakota 0 0 0 0 0 0 0 0 0 0 0 0 0 1,888,790 0 0 0 0 0 1,888,790
Tennessee 0 0 0 0 4,715,681 0 0 0 0 0 0 1,503,972 0 0 0 0 0 0 0 6,219,653
Texas 0 9,426,049 0 0 3,782,057 0 0 0 0 0 0 0 0 0 0 0 3,161,411 0 0 16,369,517
Utah 0 0 0 0 0 2,028,701 0 0 0 0 0 0 0 0 0 0 0 0 0 2,028,701
Vermont 1,666,206 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,666,206
Virginia 0 2,298,335 0 0 0 0 2,201,359 0 0 0 0 1,929,825 0 0 0 0 0 0 0 6,429,519
Washington 0 2,416,150 0 0 0 0 1,533,139 0 0 0 0 0 0 0 0 0 0 0 0 3,949,289
West Virginia 0 0 0 0 0 0 0 0 0 0 0 3,421,446 0 0 0 0 0 0 0 3,421,446
Wisconsin 0 0 0 0 2,230,664 0 0 0 0 0 0 0 0 0 0 0 5,324,498 0 0 7,555,162
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 1,466,074 0 0 0 0 0 0 1,466,074
Total 9,399,665 45,795,282 4,782,664 12,347,472 45,449,319 21,773,629 22,129,747 1,561,518 1,609,217 8,322,264 24,069,062 34,196,195 3,163,376 3,713,984 13,295,208 4,790,652 20,887,817 11,438,986 4,488,770 293,214,827
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
1B
Attachment IC
U.S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2025 Authorized Positions* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 102 102
Arkansas 61 0 0 61
California 0 262 0 262
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 13 0 13
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 130 0 0 130
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 73 0 73
Michigan 0 0 0 0
Minnesota 0 0 43 43
Mississippi 35 0 0 35
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 25 0 25
New Hampshire 0 0 0 0
New Jersey 0 25 0 25
New Mexico 0 0 72 72
New York 0 56 0 56
North Carolina 0 0 0 0
North Dakota 0 0 28 28
Ohio 0 0 0 0
Oklahoma 0 0 101 101
Oregon 0 0 0 0
1C
Attachment IC
Pennsylvania 0 49 0 49
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 40 40
Tennessee 0 0 0 0
Texas 67 74 0 141
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 138 0 138
West Virginia 0 0 0 0
Wisconsin 0 0 35 35
Wyoming 0 0 0 0
Total 293 715 421 1,429
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
1C
Attachment ID
U.S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2025 Authorized Funding* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 989,112 989,112
Arkansas 591,528 0 0 591,528
California 0 2,540,659 0 2,540,659
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 126,063 0 126,063
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 1,260,632 0 0 1,260,632
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 707,894 0 707,894
Michigan 0 0 0 0
Minnesota 0 0 416,978 416,978
Mississippi 339,401 0 0 339,401
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 242,429 0 242,429
New Hampshire 0 0 0 0
New Jersey 0 242,429 0 242,429
New Mexico 0 0 698,196 698,196
New York 0 543,042 0 543,042
North Carolina 0 0 0 0
North Dakota 0 0 271,521 271,521
Ohio 0 0 0 0
1D
Attachment ID
Oklahoma 0 0 979,414 979,414
Oregon 0 0 0 0
Pennsylvania 0 475,161 0 475,161
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 387,887 387,887
Tennessee 0 0 0 0
Texas 649,711 717,591 0 1,367,302
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 1,338,210 0 1,338,210
West Virginia 0 0 0 0
Wisconsin 0 0 339,401 339,401
Wyoming 0 0 0 0
Total 2,841,272 6,933,478 4,082,509 13,857,259
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
1D
Attachment II
U. S. Department of Labor
Employment and Training Administration
Senior Community Service Employment Program
Applicable Funding Restrictions and Budget Narrative Instructions
Funding Restriction: Administrative Cost Limitation
The administrative costs under this award are not to exceed 13.5 percent of the grant award. If
necessary, certain exceptions can raise this limit to up to 15 percent of the grant amount, but only
with prior written approval from the Grant Officer. Recipients must request prior approval to
increase the administrative cost limitation each allotment year. It does not carry over from one
program year to the next. To request an increase to the administrative cost limitation, recipients
must address within the Budget Narrative document, ensuring to address the requirements
outlined at 20 CFR 641.870.
Administrative costs do not need to be itemized separately from program costs on the SF-424A
Budget Information Form and Budget Narrative; however, they must be tracked through the
recipient’s accounting system.
Administrative costs, as defined in Section 502(c)(4) of the Older Americans Act (42 U.S.C.
3056(c)(4)) and at 20 CFR 641.856, are the costs, both personnel-related and non-personnel-
related and both direct and indirect, associated with the following:
• The costs of performing general administrative functions and providing for the
coordination of functions, such as the costs of—accounting, budgeting, and financial and
cash management; procurement and purchasing; property management; personnel
management; payroll functions; coordinating the resolution of findings arising from
audits, reviews, investigations, and incident reports; audits; general legal services;
developing systems and procedures, including information systems, required for
administrative functions; preparing administrative reports; and other activities necessary
for the general administration of government funds and associated programs.
• The costs of performing oversight and monitoring responsibilities related to
administrative functions.
• The costs of goods and services required for administrative functions of the project
involved, including goods and services such as rental or purchase of equipment, utilities,
office supplies, postage, and rental and maintenance of office space.
• The travel costs incurred for official business in carrying out administrative activities or
overall management.
• The costs of information systems related to administrative functions (such as personnel,
procurement, purchasing, property management, accounting, and payroll systems),
including the purchase, systems development, and operating costs of such systems.
Attachment II
• The costs of technical assistance, professional organization membership dues, and
evaluating results obtained by the project involved against stated objectives.
Funding Restriction: Use of Grant Funds for Participant Wages
Grant recipients must spend a minimum of 75 percent of their SCSEP Federal grant funds on
participant wages and fringe benefits. Subject to Departmental approval, a recipient may use up
to 10 percent of SCSEP Federal grant funds that would otherwise be devoted to wages and
benefits to provide optional additional training and supportive services to participants (see 20
CFR 641.874).
Recipients must pay participants the highest applicable required wage for time spent in
orientation, training, and community service assignments. Participant wages are based on the
highest applicable required wage, either the Federal minimum wage applicable under the Fair
Labor Standards Act of 1938; the State or local minimum wage for the most nearly comparable
covered employment; or the prevailing rate of pay for people employed in similar public
occupations by the same employer (see 20 CFR 641.565).
Funding Restriction: Non-Federal Cost Sharing for SCSEP Allotments
This award includes a non-Federal cost sharing requirement, per the Older Americans Act,
section 502(c)(1)–(2):
FEDERAL SHARE. The Secretary may pay a Federal share not to exceed 90 percent of the
cost of any grant, except that the Secretary may pay all of such cost if such project is (A) an
emergency or disaster project; or (B) a project located in an economically depressed area, as
determined by the Secretary in consultation with the Secretary of Commerce and the Secretary
of Health and Human Services.
NON-FEDERAL SHARE. The non-Federal share shall be in cash or in kind. In determining
the amount of the non-Federal share, the Secretary may attribute fair market value to services
and facilities contributed from non-Federal sources. The costs that the award recipient incurs
in fulfilling its cost sharing requirement are subject to the same requirements, including the
cost principles, that are applicable to the use of Federal funds. Such costs must be reasonable,
allocable, and allowable to the program. In addition, those costs must adhere to the guidelines
specified in 2 CFR 200.306 and be verifiable in the recipient’s records with proof that prior
approval, where required, was obtained. Cost sharing funds must be expended as required at 2
CFR Part 2900 before they can be recognized and reported as cost sharing on the ETA-9130
report. Whether in cash or in-kind, the non-Federal share is expected to adhere to the same cost
limitations.
The cost-sharing requirement must be met at the time all such funds have been expended or the
period of availability of such funds has expired, whichever comes first. If the required
contribution is not met, award recipients will be responsible for reimbursing ETA the amount of
Attachment II
unmet cost sharing contribution when the award is closed. Cost sharing must be reported on the
quarterly ETA-9130 Federal financial report under the Recipient Share section. Cost sharing
funds must be expended as required at 2 CFR Part 2900 before they can be recognized and
reported as cost sharing.
The formula for calculation of SCSEP cost share is as follows:
[Federal Expenditures ÷ 0.90] – Federal Expenditures = Required Cost Share
Example: For a grant expending $1,000,000: [1,000,000 ÷ .90] - $1,000,000 =
$111,111.
Requirements for Explaining the SF-424A Line-Item Categories in the Budget Narrative
(reflective of Uniform Guidance revisions effective October 1, 2024):
• Personnel: List all staff positions by title (including individuals hired by an employment
contract) including the roles and responsibilities. For each position give the annual salary,
the percentage of time devoted to the project, and the amount of each position’s salary
funded by the grant.
• Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise
fringe benefit costs such as health insurance, FICA, retirement, etc.
• Travel: For grantee staff only specify the purpose, number of staff traveling, mileage, per
diem, estimated number of in state and out-of-state trips, and other estimated costs for
each type of travel.
• Equipment: Identify each item of equipment you expect to purchase that has an estimated
acquisition cost of $10,000 or more per unit (or if your capitalization level is less than
$10,000, use your capitalization level) and a useful lifetime of more than one year (see 2
CFR 200.1 for the definition of Equipment). List the item, quantity, and the unit cost per
item. Items with a unit cost of less than $10,000 are supplies, not “equipment.” In general,
we do not permit the purchase of equipment during the last funded year of the grant.
• Supplies: Identify the cost of supplies (e.g., general office supplies, desk/chairs,
laptops/printers, other specialty items) in the detailed budget per category. Except for
general office supplies, list the item, quantity, and the unit cost per item. Supplies include
all tangible personal property other than “equipment” (see 2 CFR 200.1 for the definition
of Supplies).
• Contractual: Under the Contractual line item, delineate contracts and subawards
separately. Contracts are defined according to 2 CFR 200.1 as a legal instrument by which
a non-federal entity purchases property or services needed to carry out the project or
program under a federal award. A subaward, defined by 2 CFR 200.1 means an award
provided by a pass-through entity to a subrecipient for the subrecipient to contribute to the
goals and objectives of the project by carrying out part of a Federal award received by the
Attachment II
pass-through entity. It does not include payments to a contractor, beneficiary, or
participant. A subaward may be provided through any form of legal agreement consistent
with criteria in with § 200.331, including an agreement the pass-through entity considers a
contract.
• Construction: Construction costs are not allowed, and this line must be left as zero.
Minor alterations to adjust an existing space for grant activities (such as a classroom
alteration) may be allowable. We do not consider this construction, and you must show the
costs on other appropriate lines such as Contractual.
• Other: Provide clear and specific details, including costs, for each item so that we can
determine whether the costs are necessary, reasonable, and allocable. List items, such as
stipends or incentives, not covered elsewhere.
• Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect
Cost Rate Agreement or De Minimis) on the SF-424A budget form, then include one of
the following:
a. If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an
explanation of how the indirect costs are calculated. This explanation should include
which portion of each line item, along with the associated costs, are included in your
cost allocation base. Also, provide a current version of the NICRA; or,
b. If you intend to claim indirect costs using the 15 percent de minimis rate of modified
total direct costs (MTDC), please confirm that your organization meets the
requirements as described in 2 CFR 200.414(f). Clearly state that your organization
does not have a current negotiated (including provisional) rate, and is not one
described in 2 CFR Part 200, Appendix VII(D)(1)(b).
Applicants choosing to claim indirect costs using the de minimis rate must use MTDC as
their cost allocation base. Provide an explanation of which portion of each line item, along
with the associated costs, are included in your cost allocation base. Note that there are
various items not included in the calculation of MTDC. See the definition below to assist
you in your calculation.
• Modified Total Direct Cost (MTDC) Definition: To avoid a serious inequity in the
distribution of indirect costs, ETA defines MTDC as all direct salaries and wages,
applicable fringe benefits, materials and supplies, services, travel, and up to the first
$50,000 of each subaward or subcontract (regardless of the period of performance of
the subawards and subcontracts under the award). MTDC excludes equipment,
capital expenditures, charges for patient care, rental costs, tuition remission,
scholarships and fellowships, participant support costs and the portion of each
subaward or subcontract in excess of $50,000.
Please note participant support costs are not included in MTDC. As defined under 2
CFR 200.1 Participant Support Cost means direct costs that support participants and
their involvement in a Federal award, such as stipends, subsistence allowances,
Attachment II
travel allowances, registration fees, temporary dependent care, and per diem paid
directly to or on behalf of participants.
Additionally, the following link contains information regarding the negotiation of Indirect
Cost Rates at DOL: https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior-procurement-executive/cost-price-determination-division.
Indirect-type costs (such as top management salaries, financial oversight, human
resources, payroll, personnel, auditing costs, accounting and legal, etc. used for the
general oversight and administration of the organization) must not be classified as direct
costs; these types of costs are recovered as part of charging the de minimis or NICRA rate.
Do not show leveraged resources on the SF-424 and SF-424A. You should describe
leveraged resources in the Budget Narrative.
Applicants must list the same requested federal grant amount on the SF-424, SF-424A,
and Budget Narrative.
Attachment III
U. S. Department of Labor
Employment and Training Administration
Senior Community Service Employment Program
Program Narrative Instructions – All SCSEP Grantees
All SCSEP grantees must provide a Program Narrative that concisely covers the areas below.
As approved in OMB Control Number 1205-0040 (expiration date 7/31/2027), state and
territorial grantees may use this opportunity to update information that was provided in their
PY 2024 State Plan submissions. National Grantees may update information that was provided
in their responses to the 2024 Funding Opportunity Announcement (FOA).
1. Organizational Structure, Monitoring, and Audits (Uniform Administrative
Guidance (2 CFR part 200). Describe the structure of your SCSEP project and
explain how you will effectively manage any subprojects. Ensure that these
descriptions are consistent with the information in your Budget Narrative. Include:
a. A description of your SCSEP key staff, including experience implementing
SCSEP, primary responsibilities, and the amount of time each individual is
assigned to the grant. If you have sub-recipients or local affiliates, include a
table with their names, locations, the number of authorized positions for which
they are responsible, and their years of experience implementing SCSEP;
b. A SCSEP organizational chart (may be an attachment) that depicts key
SCSEP staff and includes sub-recipients or local affiliates involved in
implementing the grant (including host agencies);
c. A description of how you ensure that policies, procedures, and other
important information are communicated and implemented throughout the
program, and a description of how training will be provided to local staff,
sub-recipients, or affiliates; and
d. A description of how you will monitor projects for program and
financial compliance.
Attachment IV
U. S. Department of Labor
Employment and Training Administration
Senior Community Service Employment Program
Programmatic Assurances Program Year 2025
You must certify that you will conform to these assurances throughout the period of the grant by
checking each of the assurances below. These assurances apply fully to any sub-recipient, local
project, or grantee staff involved in the delivery of services.
You agree to:
Recruitment and Selection of Participants
o Develop and implement methods to recruit and select eligible participants to assure
maximum participation in the program.
o Use income definitions and income inclusions and exclusions for SCSEP eligibility
as described in TEGL No. 12-06 to determine and document participant eligibility.
o Develop and implement strategies to recruit applicants who have priority of service as
defined in Older Americans Act section 518(b)(1)-(2) and by the VOW (Veterans
Opportunity to Work) to Hire Heroes Act of 2011. Individuals with priority are those
who:
• Are covered persons in accordance with the VOW (covered persons who are
SCSEP-eligible must receive services instead of or before all non-covered persons);
• Are 65 years or older;
• Have a disability;
• Have limited English proficiency;
• Have low literacy skills;
• Reside in a rural area;
• Have low employment prospects;
• Have failed to find employment after utilizing services provided under Title I of
the Workforce Innovation and Opportunity Act (WIOA);
• Are homeless or are at risk for homelessness; or
• Are formerly incarcerated or on supervision from release from prison or jail within
five years of the date of initial eligibility determination.
Assessment
o Assess participants at least twice per 12-month period, or more frequently if appropriate.
o Use assessment information to determine the most appropriate community service
assignments for participants.
Individual Employment Plan (IEP)
o Establish an initial goal of unsubsidized employment for all participants.
o Update the IEP at least as frequently as assessments occur (at least twice per 12-month
period).
Attachment IV
o Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it
becomes clear that unsubsidized employment is not feasible.
o For participants who will reach the individual durational limit or would not otherwise
achieve unsubsidized employment, include a provision in the IEP to reflect other
approaches to self-sufficiency, transition to other services or programs.
o Rotate participants to a new host agency (or a different assignment within the host
agency) based on a rotation policy approved by ETA in the grant agreement and only
after making an individualized determination that the rotation is in the best interest of
the participant. Such rotation must further the acquisition of skills listed in the IEP.
Community Service Assignment
o Base the initial community service assignment on the assessment made at enrollment.
o Select only designated 501(c)(3) organizations or public agencies as host agencies.
o Put in place procedures to ensure adequate supervision of participants at host agencies.
o Ensure safe and healthy working conditions at the community service assignment
through annual monitoring of the host agency site and annual safety consultation with
the participant at the host agency site.
Recertification of Participants
o Recertify the income eligibility of each participant at least once every 12 months, or
more frequently if circumstances warrant.
Physical Examinations
o Offer physical examinations to participants upon program entry, and each year
thereafter, as a benefit of enrollment.
o Obtain a written waiver from each participant who declines a physical examination.
o Not obtain a copy or use the results of the physical examination to establish eligibility or
for any other purpose.
Host Agencies
o Develop and implement methods for recruiting new host agencies to provide a variety
of training options that enable participants to increase their skill level and transition to
unsubsidized employment.
o Comply with maintenance of effort: Ensure that community service assignments do not
reduce the number of employment opportunities or vacancies that would otherwise be
available to individuals who are not SCSEP participants. You must specifically ensure
that community service assignments do not:
a. Displace currently employed workers (including partial displacement, such as a
reduction in non-overtime work, wages, or employment benefits).
b. Impair existing contracts or result in the substitution of Federal funds for other funds in
connection with work that would otherwise be performed.
c. Assign or continue to assign a participant to perform the same work, or substantially
the same work, as that performed by an individual who is on layoff.
Orientation
o Provide orientations for participants and host agencies, including information on:
Attachment IV
a. Project goals and objectives;
b. Participant rights and responsibilities;
c. Community service assignments;
d. Opportunities for paid training outside the community service assignment;
e. Available supportive services; and
f. Availability of free physical examinations.
o Local staff must address the topics listed above and provide additional orientation to
participants on:
a. SCSEP goals and objectives;
b. Grantee and local project roles, policies, and procedures;
c. Holiday and sick leave;
d. Assessment process;
e. Development and implementation of IEPs;
f. Evaluation of participant progress;
g. Health and safety issues related to each participant's assignment;
h. Role of supervisors and host agencies;
i. Maximum individual duration policy, including the possibility of an extension, if
applicable, and the documentation required to support an extension;
j. Termination policy; and
k. Grievance procedure.
Wages
o Provide participants with the highest applicable required wage (highest of Federal,
state, or local minimum wage for the most nearly comparable covered employment or
minimum wage under the Fair Labor Standards Act of 1938, or the prevailing rate of
pay for persons employed in similar public occupations by the same employer) for time
spent in orientation, training, and community service assignments.
Participant Benefits
o Provide workers' compensation, other benefits required by state or Federal law (such as
unemployment insurance), and the costs of physical examinations.
o Provide compensation for scheduled work hours during which the participant’s host
agency is closed for Federal holidays, which may be paid or in the form of rescheduled
work time, and establish written policies related to this compensation.
o Establish written policies relating to approved breaks in participation and any necessary
sick leave that is not part of an accumulated sick leave program.
o Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick
leave, or bonuses.
Procedures for Payroll and Workers' Compensation
o Make all required payments for participant payroll and pay workers' compensation
premiums on a timely basis.
o Ensure that host agencies do not pay workers' compensation costs for participants.
Durational Limits
Maximum Average Project Duration - 27 Months
Attachment IV
o Maintain average project duration of 27 months or less, unless ETA approves an
extension to 36 months.
Maximum Individual Participant Duration - 48 Months
o Allow participants to participate in the program no longer than 48 months (whether or
not consecutively), unless your approved policy allows for an extension and the
participant meets the extension criteria.
o Notify participants of your policy pertaining to the maximum duration requirement,
including the possibility of an extension if applicable, at the time of enrollment and
each year thereafter, and whenever ETA has approved a change of policy.
o Provide 30-day written notice to participants prior to durational limit exit from the
program.
Transition Services
o Develop a system to transition participants to unsubsidized employment or other
assistance before each participant's maximum enrollment duration has expired.
o Begin transition planning for participants who will exit for durational limit at least 3-6
months prior to their exit date.
Termination Policies
o Provide a 30-day written notice for all involuntary terminations that states the reason for
termination and informs the participants of grievance procedures and right to appeal.
o Maintain written termination policies in effect and provide to participants at enrollment:
a. Provision of false eligibility information by the participant;
b. Incorrect initial eligibility determination at enrollment;
c. Income ineligibility determined at recertification;
d. Participant has reached individual durational limit;
e. Participant has become employed while enrolled;
f. IEP-related termination; and
g. Cause (must be approved by ETA prior to implementation).
Equitable Distribution
o Comply with the equitable distribution plan for each state in which the grantee operates
and only make changes in the location of authorized positions within a state in
accordance with the state equitable distribution plan and with prior ETA approval.
o Comply with the authorized position allocations/equitable distribution listed Grantee
Performance Management System (GPMS) .
o Collaborate with all grantees authorized to serve in a state in which you operate to
achieve compliance with authorized positions while minimizing disruption to the
participants.
Over-Enrollment
o Manage over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
o Communicate grant policy, data collection, and performance developments and
Attachment IV
directives to staff, sub-recipients, and local project operators on a regular basis.
o Develop a written monitoring tool that lists items you will review during monitoring
visits and provide this tool to sub-recipients and local project operators.
o Develop an annual monitoring schedule, unless the federal project officer approves a
different standard; notify sub-recipients and local project operators of monitoring plans;
and monitor sub-recipients and local project operators on a regular basis.
o Develop and provide training to increase sub-recipients' and local project operators'
skills, knowledge, and abilities.
o When appropriate, prescribe corrective action and follow-up procedures for sub-
recipients and local project operators to ensure that identified problems are remedied.
o Monitor the financial systems and expenditures, including sub-recipients and local
project operators on a regular basis to ensure compliance with cost allocations as
specified in the regulations.
o Ensure that sub-recipient and local project operators receive adequate resources to
effectively operate local projects.
o Train sub-recipients and local project operators on SCSEP financial requirements to
help them effectively manage their own expenditures, and provide general financial
training as needed.
o Ensure that all financial reports are accurate and submit them in a timely manner, as
required.
o Ensure full implementation and monitoring of requirements for customer satisfaction
surveys, including participant, host agency and employer surveys.
o Develop a written plan for both disaster response and recovery so that the project may
continue to operate and provide services under emergency circumstances.
Collaboration and Leveraged Resources
o Collaborate with other organizations to maximize opportunities for participants to obtain
workforce development, education, and supportive services to help them move into
unsubsidized employment. These organizations may include but are not limited to:
workforce development boards, American Job Centers, vocational rehabilitation
providers, disability networks, basic education and literacy providers, and community
colleges.
Supportive Services
o Provide supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain unsubsidized employment.
o Establish criteria to assess the need for supportive services and to determine when
participants will receive supportive services, including after obtaining unsubsidized
employment.
Sub-Recipient Selection (If Applicable)
o In selecting sub-recipients in areas with a substantial population of individuals with
barriers to employment, National Grantees will give special consideration to
organizations with demonstrated expertise in serving individuals with barriers to
employment (including former recipients of national grants), as defined in the statute.
Attachment IV
Complaint Resolution
o Establish and use written grievance procedures for complaint resolution for applicants,
employees, sub-recipients, and participants.
o Provide applicants, employees, sub-recipients, and participants with a copy of the
grievance policy and procedures.
Maintenance of Files and Privacy Information
o Maintain participant files for three program years after the program year in which the
participant received his/her final follow-up activity.
o Ensure that all participant records are securely stored by the grantee or sub- recipient
and access is limited to appropriate staff in order to safeguard personal identifying
information.
o Ensure that all participant medical records are securely stored by the grantee or sub-
recipient separately from all other participant records and access is limited to authorized
staff for authorized purposes.
o Establish safeguards to preclude tampering with electronic media (e.g., personal
identification numbers and GPMS or other data system logins).
o Ensure that ETA is immediately notified in the event of any potential security breach of
personal identifying information, whether electronic files, paper files, or equipment are
involved.
o Comply with and ensure that authorized users under the grant comply with all GPMS
and other data system access and security rules.
Documentation
o Maintain all documentation required for compliance with record retention rule set forth
in the first bullet of the prior section, Maintenance of Files and Privacy Information.
o Maintain documentation of waivers of physical examinations by participant.
o Maintain documentation of the provision of complaint procedures to participants.
o Maintain documentation of eligibility determinations and recertifications.
o Maintain documentation of terminations and reasons for termination.
o Maintain records of grievances and outcomes.
o Maintain records required for data validation.
o Maintain documentation of monitoring reports for sub-recipients and host agencies.
Data Collection and Reporting
o Ensure the collection and reporting of all SCSEP required data according to specified
time schedules.
o Ensure the use of the Office of Management and Budget-approved SCSEP data
collection forms and the SCSEP Internet data collection and evaluation system, GPMS,
or the successor data system as designated by ETA.
o Ensure at the grantee or sub-recipient level that those capturing and recording data are
familiar with the latest instructions for data collection, including ETA administrative
issuances (e.g., Training and Employment Guidance Letters, Data Collection and Data
Validation Handbooks, and the Older Worker Community of Practice).
o Ensure data are entered directly into the GPMS, or the successor data system as
designated by ETA.
Attachment IV
o Legally obligate sub-recipients to turn over complete data files in the specified
electronic format, as well as hard copy case files, to the grantee when sub- recipients
cease to administer SCSEP.
o Legally obligate new sub-recipients to collect and enter complete data related to any
participants whom they acquire upon becoming sub-recipients, including any
participants who are still in the follow-up period.
If the grantee is not in compliance with any of the assurances above, provide information
on a separate attachment indicating what specific steps the grantee is taking to conform to
these standard grant requirement(s).
The signature of the Authorized Representative on the SF-424 of this grant application also
certifies that the organization agrees to adhere to the programmatic assurances listed above in
this Attachment IV.
Signature of Authorized Representative Date
Attachment V
U. S. Department of Labor
Employment and Training Administration
Senior Community Service Employment Program
Instructions for SCSEP Optional Requests
Grantees that wish to make optional requests or optional request amendments must submit each
request in a separate, clearly-titled document. To receive ETA approval, requests must adhere to
the statute and regulations and provide a substantive rationale such as improved program
management, better service to participants, or least disruption possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) (20 CFR 641.570(a)(3))). (This
section is relevant only if you are requesting a change.) To change your current IDL policy,
you must request and receive ETA approval for one of the IDL policies listed below. If a
grantee changes the current IDL policy to a more restrictive policy, it must have an effective
date of at least 120 days after written approval from ETA.
If you propose to change the existing IDL policy, you must describe:
a. Your current, ETA-approved IDL policy and procedure.
b. Which of the options below you propose to adopt:
i. Option 1: No extensions for any participants; all participants exit at 48 months.
ii. Option 2: Extensions to every participant who meets at least one of the seven waiver
factors. Indicate the length of the extension (e.g. one-time twelve-month only, unlimited,
three times only).
iii. Option 3: Extensions to every participant who meets a specific subset of the seven
waiver factors. Indicate the length of the extension (e.g. one-time twelve-month only,
unlimited, three times only).
c. A reasonable transition plan that addresses when and how you will notify participants of
the change, and the planned activities to prepare participants for exit from the program.
2. Optional Additional Funds for Participant Training and Supportive Services (OATSS)
(Older Americans Act (OAA), Section 502(c)(6)(C)). Note: In the past, OATSS requests
were required with the grant document submission at the beginning of each new program
year. To allow long-term strategic planning for use of OATSS funds, beginning in PY 2024,
ETA encourages grantees to consider submitting OATSS requests that span the duration of
the four-year cycle. This four-year approach remains consistent with the current SCSEP
regulations while allowing for more consistent use of funds for training. This change will
help grantees successfully support participants by regularly providing training from year to
year and streamlining the annual ETA grant review and approval processes. Prepare your
Budget Narrative so that it is consistent with your OATSS request. If ETA denies your
request, you must resubmit a revised SF- 424A and Budget Narrative.
The OAA permits ETA to grant an exception to the 75 percent minimum level of
expenditures on participant wages and fringe benefits. This exception allows you to use no
less than 65 percent of program funds for participant's wages and fringe benefits, so that up to
an additional 10 percent of funds are available for training and supportive services that
directly benefit participants.
Attachment V
OATSS requests can include participant training activities, supportive services, or a
combination of both. In general, ETA expects that proposed training components will
provide training that prepares participants with skills relevant for employment in in-demand
jobs in their community, and expects grantees to conduct relevant labor market analysis and
work with employers to ensure strong alignment between training activities and the needs of
employers (as explained further below). Further, ETA expects that proposed supportive
services components will supplement and enhance the supportive services provided through
primary grant funds, enabling more participants to mitigate, and overcome financial and
logistical barriers to SCSEP participation.
Instructions – For first-time requests
If you wish to request the use of additional funds for training and supportive services, you
must provide a brief proposal according to the following instructions:
a. Identify the percentage of federal funds and the dollar amount that will be dedicated
to the training and/or supportive services (this is the "OATSS request" amount and must
be less than or equal to 10% of your federal grant funds).
b. Describe the activities for which you will spend the OATSS grant funds identified in
item (a) above, and describe how the proposed activities will improve the effectiveness
of your project, including, as applicable:
i) How the activities will better prepare participants for successful placement in
unsubsidized employment in in-demand jobs; how you determined which in-
demand industries, occupations, and/or skills to target (citing relevant labor market
and skills information); how you involved employers in validating and/or
participating in the training activities; and how you estimate the activities will
improve employment outcomes for individuals served; and/or
ii) How the activities will better support participants in overcoming barriers to
participating in your SCSEP project.
c. Provide a proposed budget and work plan for the activities identified in item (b)
above, which must detail:
i) The additional training and/or supportive services that will be provided to
SCSEP participants.
ii) The associated cost for each activity, and the number of participants who will
benefit; and
iii) Note that, consistent with 20 CFR 641.874(a)(3), grantees must use OATSS
funds to pay the wages for the hours that individual participants spend in training
funded under the OATSS request.
d. Describe how you will allocate OATSS funds among sub-recipients (if applicable).
Grantees with approved requests may choose to apply the provision uniformly to all
sub-recipients but need not provide this opportunity to every sub-recipient. If you
choose not to apply the provision uniformly to all sub-recipients, identify the amount of
OATSS funding that you will allocate to each sub-recipient.
e. Describe the impact of the OATSS request on overall service levels, specifically:
i) Please state if there will be displacement of eligible individuals or elimination of
positions for such individuals will occur; and
ii) Provide information on the number of such individuals to be displaced and of
Attachment V
such positions to be eliminated.
Instructions – For amendments to PY 2024 requests:
a. Identify the percentage of PY 2025 federal funds and the dollar amount that will be
dedicated to the training and/or supportive services (this is the "OATSS request" amount
and must be less than or equal to 10% of your federal grant funds).
b. Describe any adjustments to the activities for which you will spend the OATSS grant
funds identified in item (a) above, and describe how the proposed activities have
improved the effectiveness of your project, including, as applicable:
i) How the activities improved participants’ preparation for successful
placement in unsubsidized employment in in-demand jobs, and how you
estimate the activities will improve employment outcomes for individuals
served for this program year; and/or
ii) How the activities have and will better support participants in overcoming
barriers to participating in your SCSEP project.
Important Considerations for OATSS Requests
Please note the following important considerations in submitting an OATSS request:
• Include OATSS costs in your overall grant budget request: In responding to the
instructions in this TEGL for submitting your PY 2024 grant documents, prepare your
SF-424A and Budget Narrative so that they are consistent with your OATSS request.
Please ensure that items described in the work plan under item (c) above are also
included in the Budget Narrative. In the event that ETA denies your OATSS request,
you must resubmit a revised SF-424A and Budget Narrative.
• Adhere to allowable training activities: Participant training costs under an OATSS
request may include, but are not limited to, the reasonable costs of instructors,
classroom rental, training supplies, materials, equipment, tuition, grant staff salaries
and wages that directly support the development, design, coordination, execution, and
improvement of participant training, and other costs that are directly related to
participant training. Such training may be provided on the job, in a classroom setting,
in a virtual setting, or pursuant to other appropriate arrangements. Note that such costs
do not include activities such as general staff development that relate to participant
training only indirectly or tangentially.
• Adhere to allowable supportive services: Participant supportive services under an
OATSS request may include, but are not limited to, the payment of reasonable costs of
transportation, health and medical services, special job-related or personal counseling,
incidentals (such as work shoes, badges, uniforms, eyeglasses, and tools), child and
adult care, temporary shelter, follow-up services, and grant staff salaries and wages
that directly support the design, coordination, delivery, and improvement of supportive
services.
• Assurances regarding programmatic funds: Through submission of an OATSS
request, consistent with 20 CFR 641.874(a)(4), you agree that any remaining grant
funds (i.e., funds other than those allocated for OATSS, participant wages and
benefits, and administrative costs) will be used for participant training, job
Attachment V
placement assistance, participant supportive services, and outreach, recruitment and
selection, intake, orientation, and assessment. You also agree that no OATSS funds
may be used to pay for any administrative costs, consistent with 20 CFR
641.874(a)(3).
3. Increase in Administrative Cost Limitations (20 CFR 641.870). (Approvals for this option
expire at the end of each program year--grantees must submit a new request for approval
each year in order to exercise this option. Prepare your Budget Narrative so that it is
consistent with your Administrative Cost Increase request. If ETA denies your request, you
must resubmit a revised SF-424A and Budget Narrative.) ETA will consider requests to
authorize an increase in the amount available for administrative costs from 13.5 percent to no
more than 15 percent if we determine that it is necessary to carry out the project; and 2) you
demonstrate one of the following conditions:
a. Your project is incurring major administrative cost increases in necessary program
components (e.g. liability insurance, payments for workers’ compensation for staff, costs
associated with achieving unsubsidized placement goals, or other operation requirements
imposed by the Department of Labor);
b. The number of community service assignment positions or eligible Section 515
individuals participating in your project that will decline if the amount available for
paying the cost of administrative costs is not increased; or
c. The project size is so small that the amount of administrative expenses incurred to carry
out the project necessarily exceeds 13.5 percent of the grant amount.
4. Extension of Average Project Duration (20 CFR 641.570(c)). (Approvals for this option
expire at the end of each program year--grantees must submit a new request for approval
each year in order to exercise this option.) Grantees must manage SCSEP projects in such a
way that the average participation length for participants does not exceed 27 months.
However, grantees may request permission from ETA to increase the allowable maximum
average project duration to 36 months. The request must:
a. State your current average duration and estimate the average duration for the coming
program year.
b. Describe your past, current, and planned efforts to achieve an average duration of 27
months.
c. Describe the exceptional circumstances that warrant an extension to 36 months, as set
forth in the regulations, including one or more of the following conditions:
i. High rates of unemployment, poverty, or participation in the program of block
grants to states for temporary assistance for needy families established under
part A of title IV of the Social Security Act, in the areas served by the
grantee, relative to other areas of the state or nation.
ii. Significant downturns in the economy of an area served by the grantee or in
the national economy.
iii. Significant numbers or proportions of participants with one or more barrier
to employment (including "most-in-need" individuals as described in 20
CFR 64l.710(g)) served by the grantee, relative to such numbers or
Attachment V
proportions for grantees serving other areas of the state or nation.
iv. Changes in federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service
employment and other authorized activities in the areas served by the
grantee.
5. On-the-Job Experience (OJE) Training. (Approvals for this option expire at the end of
each program year--grantees must submit a new request for approval each year in order to
exercise this option.) If you wish to utilize OJE, you must provide a copy of your OJE policy
and sample contracts to ETA for approval before you can exercise this option.
6. Cross-Border Agreements (20 CFR 641.515(c)). (Approvals for this option expire at the
end of each program year--grantees must submit a new request for approval each year in
order to exercise this option.) State grantees may enter into agreements to permit cross-
border enrollment of eligible participants. These agreements must cover both state and
national grantee authorized positions, and you must submit them to ETA for approval.
7. Rotation Policy (20 CFR 641.575). (Approvals for this option expire at the end of each
program year--grantees must submit a new request for approval each year in order to
exercise this option.) You may establish a policy of rotating participants to a new host agency
or a different assignment within the current host agency. Your policy must assure that you
will make an individualized determination that a rotation is in the best interest of the
participant, and that rotation will further the acquisition of skills listed in the participant’s
individual employment plan.
What does federal law require in your situation?
Ezel checks current federal labor law against your facts and answers with citations.
Opens in Ezel Pro.
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- Cites every source it relies on, so you can verify it
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